WPC
  
      2 4      B   C   T    Z            #| x            Courier 10 pitch  Courier Bold 10 pitch  Oxford (Italic) (Glyphix) GLYPHIX HP LaserJet Series II        GHLASEII.PRS x 
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          v         R    "  Sg^W99S{{+55S(9++SSSSSSSSSS22I]kgqg]nx5?kZnn]nga]k]dS]9S5S+SPFWM2SW++M(]SWS??/]MqISMSSSS SS  SS      S  S   S ]  ]S]S]S]S]SxgFgMgMgMgM5+5+5+5+n]nSnSnSnSk]k]k]k]SS]SuWnSnSSS  aW]S]S]S    gSgS    gSgSgS  nS    nSnSxW  S]S]SS    S           ]+          nS        a?  aS      k]  k]k]    qSS  ]M                  Nq  ( SS9M??SW S? S9 d9    FFP%%  SS    q   ]ZZ     +F            9%                                   ZW n]xxuuuuxS(CannSx]nxFS "  Sg^]<9]/??S/9//]]]]]]]]]]22Pgnkxndu{<PuaqugundgqadZdCS?S/ZWMZP2Z]2/S/]SZZCI<]S{PZMSSSS SS  SS      S  S   S d  gZgZgZgZgZukMnPnPnPnP<2<2<2<2q]uSuSuSuSq]q]q]q]ZZgZx]uSuSZZ  gZgZgZgZ    kSkS    nSnSnS  uZ    uZuZ{]  SdSdSS    S           a2          uS        dI  dS      q]  q]q]    {ZZ  dM                  Nq  / SS9PII]] ]C ]< d<    SWS((  SS    q   a]]     /W            <%                                   a] n]xxuuuuxS(CannSx]nxFS 2         
                                     2            X      hDRAFT OF  D 3 1, 4 at 8:90                      #Courier 10 pitch e  z N D    pp2  7    <  xxA    F  (#(#K PAGE 
 Â HH П LABORMANAGEMENT SUGGESTED CHANGES FOR PROPOSED REGULATIONS
   2      IMPLEMENTING S.B. 198ă

Amend Section 3203 to read:

   2  3203.  INJURY AND ILLNESS PREVENTION PROGRAM.

   2 x  (a) Written Injury and Illness Prevention Program.  EffectiveJuly 1, 1991, every employer shall establish, implement, and maintainan effective Injury and Illness Prevention Program.  The Program shallbe in writing and shall, at a minimum, include the elements set forthin subsections 3203(a)(1) through (6) below.  (Substantial ComplianceCriteria are contained in Appendix A.) 

   (1) P
P
 Identification of Person(s) to Implement the Program. The Program shall specify the identity of the person orpersons with authority and responsibility for implementingthe Program.Ɛ$

 X  X (2) P
P
 Hazard Assessment.  The program shall specify a systemor combination of systems for identifying and evaluating workplace hazards.  Such systems shall include:Ɛ$

 X  X  XP
P
 (A)  Inspections to identify unsafe or unhealthfulconditions and work practices:Ɛ$P


 X  X  XP
P
  X (i)      XX% when the Program is first established;Ɛ$
 X  X  XP
P
  X (ii)      XX% when new substances, processes, procedures, or equipment are introduced to the workplace and represent a new occupational safety orhealth hazard; Ɛ$
 X  X  XP
P
  X (iii) XX% when the employer receives notificationof a new or previously unrecognized hazard;  andƐ$
 X  X  XP
P
  X (iv)      XX% on a regularly scheduled basis. Ɛ$

 X  X  XP
P
 (B)  Investigation of an occupational injury, illness,or exposure to hazardous substance(s).  Ɛ$P


 X  X  XP
P
 (C)  Investigation of reports of unsafe or unhealthyconditions, which may include near misses.Ɛ$P


 X  X  XP
P
 (D)  The system(s) shall include regular operations aswell as planned or unplanned maintenance.  Ɛ$P


 X  X (3) P
P
 Hazard Correction.  The Program shall specify method(s)and/or procedure(s) for timely correction of unsafe or unhealthful conditions and/or work practices.  Timely hazardcorrection shall be based on the severity of the hazard.  Themethod(s) and/or procedure(s) shall assure immediate correc   %        0*''  Ԯtion or serious or imminent hazards or the immediate removalof employees from exposure to serious or imminent hazards. Ɛ$

 X  X (4)P
P
 Safety and Health Training.  The Program shall includean occupational health and safety training program to instruct employees in general safe and healthful work practicesand to provide instruction with respect to hazards specificto each employee's job assignment.  Training shall be provided in an appropriate language and in accordance with 8 CCR3203(c).Ɛ$

 X  X (5)P
P
 Communication.Ɛ$

 X  X  XP
P
 (A)  The Program shall have a system or combination ofsystems for communicating with employees in a formunderstandable by all affected employees on mattersrelating to occupational safety and health, includingprovisions designed to encourage employees to inform theemployer of hazards at the work site without fear ofreprisal.  Ɛ$P


 X  X  XP
P
 (B) If the employer utilizes labormanagement safetyand health committee(s) to be in substantial compliancewith 8 CCR 3203(a)(5), then the employer shall demonstrate that the committee(s) fulfill the tasks set forthin (A) above, and that the committee(s) meet the following requirements: Ɛ$P


   W   X  X  XP
P
  X (i)      XX% meet at least    x 
 H E m  [AGREE TO DISAGREE:  LABOR wantsmonthly and MANAGEMENT wants quarterly or whatever the collective bargain  q W  ing agreement contains];  x 
   @ UE    Ɛ$

    P
P
   (ii)      XX% prepare written records of safety andhealth issues discussed at the committee meetings,which records shall be communicated to affectedemployees and maintained for review by the Divisionupon request;Ɛ$

    P
P
   (iii) XX% review results of the inspections;Ɛ$

    XP
P
  X (iv)      XX% review investigations of accidents;  nearmisses;  incidents involving occupational injury,illness, or exposure to hazardous substances;Ɛ$

 X  X  XP
P
  X (v)      XX% when determined necessary by the committee, conduct its own inspections and investigations;Ɛ$
   $        0*''  Ԍ    XP
P
  X (vi)      XX% review investigations of alleged hazardous conditions or safety suggestions brought to theattention of the employer and/or any committeemember, and may, at its own discretion, conduct itsown inspections and investigations and submit suggestions to the employer to assist in remedialsolutions;  andƐ$

    P
P
   (vii) XX% upon request from the Division, verifyabatement action taken by the employer to abatecitations issued by the Division.Ɛ$

 X  X (6) P
P
 Employee Compliance.  The Program shall include a systemor combination of systems for ensuring that employees complywith safe and healthy work practices.  This may includeemployer observation and followup, training and retrainingprograms, disciplinary actions, and/or other appropriatemethods to motivate employees to comply with safe and healthful work practices. Ɛ$

   2   X (b)  Hazard Correction.  The employer shall correct unsafe and/orunhealthful conditions and work practices in a timely manner basedon the severity of the hazard.Ɛ$

   2   X (c) X TrainingƐ$

 X  X (1) P
P
 No employee shall be required to perform any task without training regarding the safe and healthful work practicesassociated with that task.Ɛ$

 X  X (2) P
P
 Supervisors shall ensure that employees under theirimmediate direction and control know the hazards to whichthey may be exposed and related safe and healthful workpractices.Ɛ$

 X  X (3) P
P
 The employer shall train in general safe and healthfulwork practices and with respect to the hazards unique to eachemployee's job assignment:Ɛ$

 X  X  XP
P
 (A)  all employees when the training component of theInjury and Illness Prevention Program is first established and [annually] thereafter; Ɛ$P


 X  X  XP
P
 (B)  all new employees;Ɛ$P


 X  X  XP
P
 (C)  all employees given a new job assignment;  Ɛ$P


 X  X  XP
P
 (D)  all affected employees whenever new substances,processes, procedures, or equipment are introduced tothe work place and represent a new hazard;  andƐ$P
   H&        0*''  Ԍ X  X  XP
P
 (E)  all affected employees when the employer has orshould have knowledge of a new or previously unrecognized hazard.Ɛ$P



   2   X (d) X Record keepingƐ$

 X  X (1) P
P
 Appropriate records shall be maintained of steps takento implement, maintain, and review the Program, and shallinclude:Ɛ$

    XP
P
 (A) records of inspections and investigations to identify unsafe or unhealthful conditions and/or work practices, which records shall include the name of person(s)conducting the inspection, inspection date(s), a description of conditions inspected and hazards identified, and dates and action(s) taken to correct anyobserved unsafe or unhealthful conditions;  andƐ$P


 X  X  XP
P
 (B) documentation of safety and health training foreach employee, which shall include the name or otheridentifier of employee(s) trained, training date(s), adescription of the training, and the name(s) of thoseproviding the training. Ɛ$P


   (2) XP
P
 (A)  Records required to be maintained under subsection   W P (d)(1)(A) of this section shall be retained for    x 
 H E m  [AGREE TO   W = DISAGREE:  LABOR wants four years and MANAGEMENT wants one year]  x 
   @ UE     or untilidentified hazards have been corrected whichever islonger. Ɛ$P


 X  X  XP
P
 (B)  Records required to be maintained under subsection(d)(1)(B) of this section shall be retained for not lessthan three years.   Exception:  Training records foremployees who have worked for less than one (1) year forthe employer need not be retained beyond the term ofemployment if, upon termination of employment, therecords are provided to the employee, or to his/herauthorized representative.Ɛ$P


   2   (e)  Substantial Compliance CriteriaƐ$

 X  X (1) P
P
 The Substantial Compliance Criteria, for use in evaluating 8 CCR 3203(a)(1) through (6), the effectiveness of theemployer's written Injury and Illness Prevention Program, areset forth separately in the Appendix.  Ɛ$

 X  X (2)  The Division shall issue citations for each and everysubsection of 8 CCR 3203(a)(1) through (6) for which the   %        0*''  employer does not score a three (3) or better.  The Divisionshall assign a score of one (1) to five (5) for each criteriadetermined applicable in the work place being inspected.  TheDivision shall average the scores for each applicable criteria within each separate subsection to determine whether theemployer is in substantial compliance with that subsection. The scores for each criteria shall be as follows:Ɛ$

 X  X  XP
P
 (A)  a score of five (5) shall mean excellent;Ɛ$P


 X  X  XP
P
 (B)  a score of four (4) shall mean good;Ɛ$P


 X  X  XP
P
 (C)  a score of three (3) shall mean average;Ɛ$P


 X  X  XP
P
 (D)  a score of two (2) shall mean below average;  andƐ$P


 X  X  XP
P
 (E)  a score of one (1) shall mean that insufficienteffort has been made.Ɛ$P


 X  X (3)P
P
 When the Division evaluates the Program, it shall haveevidence for each component which is basedƐ$

   P
P
 (A) X at least, upon the following: Ɛ$

 X  X  XP
P
  X (i)      XX% employer and management interviews;Ɛ$

 X  X  XP
P
  X (ii)     XX% employee interviews (contents must besummarized in a manner to avoid disclosure of confidential communications);Ɛ$

 X  X  XP
P
  X (iii) XX% review of records; andƐ$

 X  X  XP
P
 (B) X may be based upon the following:Ɛ$

 X  X  XP
P
  X (i) X     XX% first line supervisor interviews;  Ɛ$ 

 X  X  XP
P
  X (ii)     XX% work place observations;  andƐ$

 X  X  XP
P
  X (iii)XX% other information, such as referrals fromother regulatory agencies.Ɛ$

    (4) P
P
 The Division shall document the Program evaluation, andmake it available to the employer and employees, upon request. Ɛ$

NOTE:  Authority cited:  Sections 142.3 and 6401.7, Labor Code.  
Reference:  Sections 142.3 and 6401.7, Labor Code.

   %         0*''     2    
 APPENDIX  SUBSTANTIAL COMPLIANCE CRITERIA


(1)  Identification of Person(s) to Implement the Program.  The criteria to consider in ranking the employer shall include:

 X  X (A) P
P
 whether the identity of the person(s) is set forth inwriting;Ɛ$

 X  X (B) P
P
 whether the duties of the identified person(s) areclearly defined;Ɛ$

 X  X (C) P
P
 whether the identified person(s) are aware of theirrespective responsibilities.Ɛ$

  q W   X  X    x 
 H E m  [AGREE TO DISAGREE:  LABOR wants the following included as a criteria and MANAGEMENTdoes not:]Ɛ$
  x 
   @ UE    
 X  X (D) P
P
 whether person(s) assigned duties requiring a level ofcompetence are competent to carry out those duties;Ɛ$

 X  X (E) P
P
 whether the employer regularly evaluates the performanceof the person(s) with responsibility and authority for implementing the Program.Ɛ$

(2)  Hazard Assessment.  The criteria to consider in ranking theemployer shall include:

 X  X (A) P
P
 whether the system(s) for hazard assessment are setforth in writing;Ɛ$

 X  X (B) P
P
 whether inspections, investigations, and/or analysis ofinjury and illness reports and/or data are performed bycompetent person(s);Ɛ$

 X  X (C) P
P
 whether the initial and scheduled periodic inspectionscover the entire work place;Ɛ$

 X  X (D) P
P
 whether the periodic inspections are scheduled withsufficient frequency based upon the nature of the work place;Ɛ$

 X  X (E) P
P
 whether the employer conducted comprehensive inspections:Ɛ$

 X  X  XP
P
 (i)       for all equipment and processes either priorto or when the Program was first established;Ɛ$P


 X  X  XP
P
 (ii)       when new substances, processes, procedures, orequipment which represent a new occupational safety orhealth hazard are introduced into the work place;Ɛ$P
   H&        0*''  Ԍ X  X  XP
P
 (iii)     when it knew or should have known of a new orpreviously unrecognized hazards;Ɛ$P


 X  X  XP
P
 (iv)       according to its own schedule;Ɛ$P


 X  X (F) P
P
 whether the system(s) address planned and unplannedmaintenance operations;  Ɛ$

 X  X (F) P
P
 whether, to the extent possible, the cause(s) of anoccupational injury, illness, or exposure to hazardous subs   W  Ԛtance(s) are identified,    x 
 H E m  [AGREE TO DISAGREE:  LABOR wants to include near   W  misses, MANAGEMENT does not]  x 
   @ UE    ;  andƐ$

 X  X (G) P
P
 whether, to the extent possible, the employer analyzesthe cause(s) of employee injuries, illnesses, and seriousexposures, and analyzes the results of inspections and investigations, to identify unsafe and unhealthful working conditions and practices.Ɛ$

(3)  Hazard Correction.  The criteria to consider in ranking theemployer shall include:

 X  X (A) P
P
 whether procedures are set forth to determine the relative severity of hazards;Ɛ$

 X  X (B) P
P
 whether, with respect to imminent and/or serious hazards, procedures are in place so that employees are immediately protected from the hazard until it is corrected;Ɛ$

 X  X (C) P
P
 whether procedures are in place for correction of unsafeor unhealthful conditions and/or work practices in an expeditious manner, with the most hazardous conditions and workpractices given correction priority;Ɛ$

 X  X (D) P
P
 whether, for those hazardous situations which are notyet abated, there is evidence that the employer has a programfor achieving final abatement giving priority to engineeringcontrols over administrative controls or work practices andcontrols via personal protective equipment;Ɛ$

 X  X (E) P
P
 whether, for those hazardous situations for which finalabatement has not been achieved, there is adequate and suitable interim abatement measure(s) in place;  andƐ$

(4)  Safety and Health Training.  The criteria to consider in rankingthe employer shall include:
   :$        0*''  Ԍ X  X (A) P
P
 whether training has been conducted as required by 8 CCR3203(c) and/or other specific applicable training requirements contained in 8 CCR;Ɛ$

  X  X (B) P
P
 whether the content of the training, including alltraining material, is accurate and complete with respect tothe nature of the hazard and related safe and healthful workpractices; Ɛ$

 X  X (C) P
P
 whether employees are trained about the rights andresponsibilities of the employer and employees as required byoccupational safety and health laws, regulations, and orders;Ɛ$

 X  X (D) P
P
 whether employees know the hazards specific to their jobassignments and related safe and healthful work practices;  Ɛ$

 X  X (E) P
P
 whether the employer has a system for determining thatthe employees understand the training when it is provided;Ɛ$

   W   X  X (F) P
P
 whether the employer    x 
 H E m  [AGREE TO DISAGREE:  LABOR wants annually and   W  MANAGEMENT does wants periodically]  x 
   @ UE     reviews the effectiveness of itstraining to determine whether the employees retain the information;Ɛ$

 X  X (G) P
P
 whether the employer implements retraining when itdetermines there are deficiencies that retraining can address;Ɛ$

 X  X (H) P
P
 whether, training is in a language and form that is ableto be understood by the affected employees;  andƐ$

 X  X (I) P
P
 whether those conducting training are competent trainers.Ɛ$

(5)  Communication.  The criteria to consider in ranking the employershall include:

 X  X (A) P
P
 whether employees know the system(s) for communicatingwith their employer concerning occupational safety and healthmatters;Ɛ$

 X  X (B) P
P
 whether employees know how to communicate without fearof reprisal;Ɛ$

 X  X (C) P
P
 whether the employer has system(s) to communicate withidentified and/or unidentified employees concerning thereceipt of their communication, action taken, and reasons for   W % action or inaction;     x 
 H E m  [NOT DISCUSSED:  PLEASE CONSIDER AND RESPOND.]  x 
   @ UE    Ɛ$
   %         0*''  Ԍ X  X (D) P
P
 whether the employer has system(s) to communicate withemployees regarding the adequacy of safety and health train   W  ing;     x 
 H E m  [NOTES UNCLEAR ON WHAT HAPPENED WITH THIS ONE]  x 
   @ UE    Ɛ$

 X  X (E) P
P
 whether the system(s) encourage employees to communicatewith their employer;  andƐ$

 X  X (F) P
P
 whether the employer's chosen method(s) for communication are in a language and form that are understandable.Ɛ$

(6)  Employee Compliance.  The criteria to consider in ranking theemployer shall include:

 X  X (A) P
P
 whether employees know about the system(s);Ɛ$

    (B) P
P
 whether the employer uses the system(s);  and

 X  X (C) P
P
 whether the employer periodically evaluates employeecompliance with safe and healthful work practices.Ɛ$

  q W   X  X    x 
 H E m  [AGREE TO DISAGREE:  LABOR wants the following included as a criteria and MANAGEMENTdoes not:]Ɛ$
  x 
   @ UE    
 X  X (D) P
P
 whether disciplinary actions, if utilized, are progressive in nature, and relate to the severity of the hazard;Ɛ$


  q W =    x 
 H E m  THE DEFINITION BELOW WAS NOT DISCUSSED BECAUSE WE FORGOT TO DO SO.  x 
   @ UE    

DEFINITIONS TO BE INCORPORATED INTO THE REGULATION:

NEAR MISS:  A near miss is an incident where no illness or injuryoccurred, but would have occurred if an employee had been exposed tothe unsafe or unhealthful condition or work practice.