

======================================================================
  Microsoft(R) Product Support Services Application Note (Text File)
                DW0707: FORMATTING QUESTIONS & ANSWERS
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                                              Revision Date: 4/93
                                                 2 Pages, No Disk

The following information applies to Microsoft Word for MS-DOS,
version 6.0.

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| Copyright 1993 Microsoft Corporation. All                          |
| Rights Reserved.                                                   |
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1.  Q. How can I change the default font in Word?

    A. To change the default font, modify the Normal paragraph style
       in the NORMAL.STY style sheet using the following steps:

       1. Open a document to which the NORMAL.STY style sheet is
          attached.
       
       2. From the Format menu, choose Define Styles. This opens a
          style sheet window.
       
       3. If you previously defined a Normal paragraph style, select
          that style. Otherwise, do the following:
       
          a. From the Insert menu, choose New Style.
          b. From the Style Type list, select Paragraph.
          c. From the Style I.D. list, select Normal.
          d. Choose the OK button.
       
       4. With the Normal paragraph style selected, choose Character
          from the Format menu.
       
       5. Select the desired character formats and then choose the OK
          button.
       
       6. From the File menu, choose Save.
       
       For more information about the default font, see pages 82 and
       610 in the "Using Microsoft Word" manual.

2.  Q. My header or footer doesn't print in my document. What's wrong?

    A. If a header or footer doesn't print at all in a multiple-page
       document, you may have placed it in an unprintable region on
       the page. The unprintable region varies depending on your
       printer. To troubleshoot this problem, use the following steps:
    
       1. Select the header or footer paragraph.
       
       2. From the Format menu, choose Header/Footer.
       
       3. Choose the Options button.
       
       4. For a header, increase the Header Position From Top setting.
          For a footer, increase the Footer Position From Bottom
          setting. Choose the OK button.
       
       5. View the document in print preview (or print the document).
          If the header or footer still does not print or only
          partially prints, repeat steps 1 through 4 above and
          increase the setting.
       
       For more information on headers and footers, see Chapter 8,
       "Page Formatting," in the "Using Microsoft Word" manual.

3.  Q. I applied a style in my Word document, but the formatting
       didn't change. Why not?

    A. If formatting does not change when you apply a style, the text
       has probably been previously manually formatted. Manual
       formatting overrides style formatting. For example, if you
       manually format a paragraph for the Arial(R) font and then
       apply a paragraph style whose definition specifies a different
       font and a left paragraph indent, the Arial font formatting
       persists. Word applies any of the style formats not overridden
       by manual formatting, such as the left paragraph indent.
    
       If you want to replace manual formatting with style formatting,
       you must first remove the manual formatting. To remove all
       manual character formatting, select the text and press
       CTRL+SPACEBAR. To remove all manual character formatting except
       for font name and font size, select the text and press CTRL+Z.
       To remove manual paragraph formatting, select the text and
       press CTRL+X.

       For more information on using styles, see Chapter 29, "Style
       Sheets," in the "Using Microsoft Word" manual.

4.  Q. I'm using tabs to create columns in my Word document. The
       columns line up on the screen but are out of alignment when I
       print the document. What can I do?

    A. The Word screen displays all text using a 12-point monospace
       font. If you format text using a different font size or a
       proportional font, the screen display and the printed document
       may not look the same. To avoid this discrepancy and simplify
       the formatting of text in side-by-side columns, try using the
       new table feature in Word. If you prefer to format your tables
       using tabs instead of the table feature, follow these
       guidelines to ensure that your columns align correctly when you
       print the document:

       1. Open the View menu. If the Ruler command does not have a dot
          next to it, choose Ruler to turn on ruler view. If the Line
          Breaks display option is selected, Word scales the
          measurements on the ruler to show you how many characters
          per inch will be printed. In other words, an inch on the
          expanded ruler represents an inch of printed text. The ruler
          also displays the tab and paragraph alignment settings for
          the currently selected paragraph in your table. For more
          information on using the ruler, see pages 436 through 437 in
          the "Using Microsoft Word" manual.

       2. From the View menu, choose Preferences. Under Non-Printing
          Characters, select the Show All check box, and under Show,
          select the Line Breaks check box, and then choose the OK
          button. When Show All is turned on, Word displays all tabs,
          spaces, and other nonprinting characters that may affect the
          alignment of your table. When Line Breaks is turned on, Word
          breaks the lines where they will be broken on the printed
          page, which will help you correctly align your table.
       
       3. Set custom tab stops for each column and press TAB once
          between each column entry. Avoid using spaces or a
          combination of spaces and default tabs between column
          entries. If you need to adjust the width of a column, change
          the custom tab stop position.
       
       4. Terminate each line or row in the table with a newline
          character instead of a paragraph mark. This ensures that tab
          stop adjustments are consistent throughout the column. To
          insert a newline character, press SHIFT+ENTER. Word displays
          the newline character as a down arrow.
       
       For more information on using tabs, see Chapter 7, "Paragraph
       Formatting," in the "Using Microsoft Word" manual. For
       information on using the table feature, see Chapter 10,
       "Tables," in the "Using Microsoft Word" manual.


