













                            _____________________________

                             Easy Gradebook User's Manual
                             Version 1.3
                            _____________________________









                             Copyright (C) 1992  Randall W. Jenkins
                                                 Anne Buchholz Jenkins

                             All Rights Reserved










































             Table of Contents:


             Chapter 1. ...... Introduction

             Chapter 2. ...... Getting started

             Chapter 3. ...... Using Easy GradeBook

             Chapter 4. ...... EGB Files

             Chapter 5. ...... The EGB Editor

             Chapter 6. ...... Printing Files

             Chapter 7. ...... Grade Options

             Chapter 8. ...... Error Messages

             Chapter 9. ...... Glossary

             Chapter 10. ..... Appendix - Quick reference











































                            -----------------------------
                            CHAPTER ONE   *  INTRODUCTION
                            -----------------------------

             Easy GradeBook provides the ability to store a class list
             and grades. Easy GradeBook automatically calculates student
             averages for the scores input into the program. This program
             is easy to use and provides an excellent productivity tool
             for the overworked teacher.

             Features:

             Class list size of 40 students and up to 48 grade
             entries per student.

             Optional alphabetizing of the class list.

             Calculation of the average, and optional calculation of the
             standard deviation of a given grade list.

             Calculation of individual averages for each student.

             Grades displayed in familiar grade book format.

             Weighting of the grades so that tests and quizzes  will not
             have the same impact on a students average.

             Printing of just the class list or the class list with
             grades and averages.

             Detailed description of each class grade entry.

             Grade entry in either percentage correct format, letter
             grade format, or in a points correct format. If points
             correct is selected, the Easy GradeBook automatically
             calculates the percentage correct.

             Configurable score display in letter grade or percentage
             correct.



             Definition of Shareware:

             Shareware distribution gives users a chance to try software
             before buying it. If you try a Shareware program and
             continue using it, you are expected to register. Individual
             programs differ on details -- some request registration
             while others require it, some specify a maximum trial
             period. With registration, you get anything from the simple
             right to continue using the software to an updated program
             with printed manual.















             Copyright laws apply to both Shareware and commercial
             software,and the copyright holder retains all rights, with a
             few specific exceptions as stated below. Shareware authors
             are accomplished programmers, just like commercial authors,
             and the programs are of comparable quality. (In both cases,
             there are good programs and bad ones!) The main difference
             is in the method of distribution. The author specifically
             grants the right to copy and distribute the software, either
             to all and sundry or to a specific group. For example, some
             authors require written permission before a commercial disk
             vendor may copy their Shareware.

             Shareware is a distribution method, not a type of software.
             You should find software that suits your needs and
             pocketbook,whether it's commercial or Shareware. The
             Shareware system makes fitting your needs easier, because
             you can try before you buy. And because the overhead is low,
             prices are low also. Shareware has the ultimate money-back
             guarantee -- if you don't use the product, you don't pay for
             it.

             DISCLAIMER - AGREEMENT

             Users of Easy GradeBook must accept this disclaimer of
             warranty: "Easy GradeBook is supplied as is.  The author
             disclaims all warranties, expressed or implied, including,
             without limitation, the warranties of merchantability and of
             fitness for any purpose. The author assumes no liability for
             damages, direct or consequential, which may result from the
             use of Easy GradeBook."

             Easy GradeBook is a "shareware program" and is provided at
             no charge to the user for evaluation.  Feel free to share it
             with your friends, but please do not give it away altered or
             as part of another system.  The essence of "user-supported"
             software is to provide personal computer users with quality
             software without high prices, and yet to provide incentive
             for programmers to continue to develop new products.  If you
             find this program useful and find that you are using Easy
             GradeBook and continue to use Easy GradeBook after a
             reasonable trial period, you must make a registration
             payment of $ 25.00 USD to Randall W. Jenkins.  The $ 25.00
             USD registration fee will license one copy for use on any
             one computer at any one time.  You must treat this software
             just like a book.  An example is that this software may be
             used by any number of people and may be freely moved from
             one computer location to another, so long as there is no
             possibility of it being used at one location while it's
             being used at another. Just as a book cannot be read by two
             different persons at the same time.
















             Commercial users of Easy GradeBook must register and pay for
             their copies of Easy GradeBook within 30 days of first use
             or their license is withdrawn.  Site-License arrangements
             may be made by contacting Randall W. Jenkins.

             Anyone distributing Easy GradeBook for any kind of
             remuneration must first contact Randall W. Jenkins at the
             address below for authorization. This authorization will be
             automatically granted to distributors recognized by the
             (ASP) as adhering to its guidelines for shareware
             distributors, and such distributors may begin offering
             Easy GradeBook immediately (However Randall W. Jenkins must
             still be advised so that the distributor can be kept up-to-
             date with the latest version of Easy GradeBook.).

             You are encouraged to pass a copy of Easy GradeBook along to
             your friends for evaluation.  Please encourage them to
             register their copy if they find that they can use it.  All
             registered users will receive a copy of the latest version
             of the Easy GradeBook system.

             Send your completed registration form to:

             Randall W. Jenkins
             1800 Viking Ave.
             Orrville, Ohio  44667

             Compuserve: [72130,1730]





































             About this manual:

             Because Easy GradeBook is such an easy program to use, you
             might not need much more information. But, if you do, this
             manual provides instruction on every feature of Easy
             GradeBook. This manual is organized as follows:

             Chapter 1 - Introduction, provides an overview of the
                         product and its features.

             Chapter 2 - Getting started, provides information on how to
                         install and begin using Easy GradeBook.


             Chapter 3 - Using Easy Grade, shows basic instruction
                         on file organization and a brief tutorial on
                         using the Easy GradeBook.

             Chapter 4 - File Menu
                         provides instruction on how to load and save
                         files containing class list and grade
                         information.


             Chapter 5 - Print Menu
                         Shows Easy GradeBook print file options.


             Chapter 6 - Options Menu
                         Shows how to select grade options and how each
                         option performs.

             Chapter 7 - Error Messages, Shoes the error messages and the
                         cause and appropriate action.

             Chapter 8 - Glossary, list of terms and their meaning.

             Chapter 9 - Quick Reference to the Key assignments that
                          control Easy GradeBook functions.



























                           -------------------------------
                           CHAPTER TWO  *  GETTING STARTED
                           -------------------------------

             Back up copy:

             Before installing the program, it is a good idea to make a
             backup copy of the program diskette. To do this, simply copy
             the files specified below to a formatted floppy diskette.

             Easy GradeBook consists of the following files:

             EGB.EXE (EGBUR.EXE) Program File (Unregistered Program File)
             EGB.DOC             Documentation File
             REGISTER.TXT        Registration Form


             System Requirements:

             256K bytes of memory.
             DOS 2.1 or higher.
             100% compatible PC.


             Installing Easy GradeBook:

             Once you have made a backup copy, use the backup copy to
             load the program or if your system has a fixed disk, copy
             the contents of the backup disk to a selected directory on
             the fixed disk.

             At the DOS prompt  C:\EGB> , type EGB, then press enter.

             You should see the Easy GradeBook welcome screen. Press any
             key to continue.

             At this point you should see the Easy GradeBook editor
             screen. There are 8 grades per page and six pages. The class
             list is displayed on every page.

             To get started entering your class list and grades, use the
             cursor keys to position the cursor and type in your entries
             starting at the appropriate columns. The Easy GradeBook is
             arranged like a book. The grades are displayed in pages. The
             current page number is displayed in the top left hand corner
             of the edit screen display.

             The class list and student averages are displayed on every
             page. The page will change automatically if you move the
             cursor to the right when the cursor is positioned in the
             g8 grade column.















                        --------------------------------------
                        CHAPTER THREE  *  USING EASY GRADEBOOK
                        --------------------------------------

             The Easy GradeBook program was designed to be very easy to
             use. It offers the type of user interface that will let a
             first time user be a productive user of the program.

             The user interface features include:

             * A single keystroke pull-down menu driven interface.

             * Simple editing features that are easy to learn.

             * Interactive help when using the Options screen.

             * Intuitive user interface layout.


             The first thing to do when starting a new EGB file is to
             enter the class list in the editing mode. When the entire
             class list has entered, it can be alphabetized by pressing
             the F3 Function key and selecting Alphabetize from the pull-
             down menu. After the class list is complete, enter the
             grades by moving the flashing cursor to the grade columns
             marked g1 through g8 (Page 1). To move the cursor, use the
             arrow keys. Type <enter> to put Easy GradeBook to data entry
             mode or start typing the grade that is to be entered at the
             current grade column. Type in the percentage correct for a
             given score. For example, If a student missed 5 points on a
             20 point test, type 75 in the row and column assigned to
             that particular student and the grade column for the test.
             If the grade option for a grade column is set to enter
             letter grades or points correct, then a letter grade or the
             points correct (out of the total) would be entered for that
             grade column.

             If statistical analysis, or any other option is required,
             simply press the F3 Function key. Select GRADE OPTIONS from
             the pull-down menu. The options screen will be displayed,
             and the interactive help will guide you through. See Chapter
             7 for more information on Grade Options.

             After all editing has been done, the grades can be saved to
             disk by pressing the F1 Function key and selecting SAVE AS
             from the menu.

             To exit Easy GradeBook when done, press the F5 Function key.


















                        -------------------------------------
                        CHAPTER FOUR  *  EASY GRADEBOOK FILES
                        -------------------------------------

             Easy GradeBook uses a method to save the grade files that
             categorizes the grade files by subject (ie. Spelling,
             Science, etc.), by grading period and by a class identifier
             or class name. This method allows for support of multiple
             classes and multiple subjects during any particular grading
             period. This method also supports multiple classes with the
             same subject. Easy GradeBook provides up to eight grading
             periods during a school year.

             Saving Grade Files:
             After the class list and the grades have been entered for a
             class, press the F1 Function Key. You will see a pulldown
             menu. Select SAVE AS by pressing the down arrow until SAVE
             AS is highlighted and then press <ENTER>. EGB will prompt
             you for a subject associated with this class list. Any
             subject, up to eight characters in length, may be entered.
             Typical examples might be "Spelling", "Language", "Science",
             "General", etc.  At this point, EGB prompts you to enter a
             grading period by typing a number between 1 and 8
             (inclusive), and then pressing the <Enter> key. Next you
             must enter the class to which the grades are associated. For
             example, Homeroom, Period# (where # represents the class
             period), Jones6 (Mr. or Mrs. Jones 6 Grade Class), etc.
             Once this information is entered, EGB saves the class grades
             on the disk. If you are using a floppy system, you must
             insert the floppy prior to the preceding steps, otherwise an
             error will occur during this procedure.

             Loading Grade Files:
             This sequence of steps is essentially identical to those
             required to save a grade file. First, press the F1 Function
             Key. You will see a pulldown menu. Select LOAD FILE by
             pressing the down arrow until LOAD FILE is highlighted and
             then press <ENTER>. EGB will prompt you for a subject
             associated with this class list. Any subject, up to eight
             characters in length, may be entered. Typical examples might
             be "Spelling", "Language", "Science", "General", etc.  If
             you have not previously saved a grade file using a specific
             subject, an error will occur if you try to load that
             specific subject. At this point, EGB prompts you to enter a
             grading period by typing a number between 1 and 8
             (inclusive), and then pressing the <Enter> key. Next you
             must enter the class to which the grades are associated. For
             example, Homeroom, Period# (where # represents the class
             period), Jones6 (Mr. or Mrs. Jones 6 Grade Class), etc. Once
             this information is entered, EGB loads the class grades on
             the disk. If you are using a floppy system, be sure to
             insert the floppy prior to the preceding steps, otherwise an
             error will occur during this procedure.













                           -------------------------------
                           CHAPTER FIVE  *  THE EGB EDITOR
                           -------------------------------

             The EGB editor is a simple, easy to use editor. You simply
             position the flashing cursor using the cursor keys, press
             the <Enter> key and type in the appropriate entry at the
             appropriate column. For automatic fast entry, just start
             typing the input data, the <Enter> key need not be pressed
             first.

             The Grade entries must be in either percentage correct,
             points missed, or letter grade format. The EGB grade entries
             default to percentage correct. To change a grade column to
             points missed mode, or letter grade mode you must use the
             Grade Options screen. See chapter 7 for more information
             regarding grade options.

             If you make a mistake when entering a name or a grade, use
             the Backspace key to return to the position of the error and
             type the correct entry.

             After editing a class list, if you wish to alphabetize the
             list, press the F3 Function key and select Alphabetize form
             the menu by pressing the down arrow until Alphabetize is
             highlighted and then press the <Enter> key. The Easy
             GradeBook will alphabetize the list and display the list on
             the screen.

             If you wish to clear all grades and keep the current names
             in the class list. Select New File from the F1 - Files Menu.
             Easy GradeBook will prompt you to keep the current class
             list. If you respond "Y" then Easy GradeBook will clear the
             entered grades and averages and set the current file to <New
             File>.































                          ----------------------------------
                          CHAPTER SIX  *  PRINTING EGB FILES
                          ----------------------------------

             The Easy GradeBook has a printing feature that allows you to
             make a hard copy of just the class list or of the class list
             and associated grades and averages.

             To print a class list, you must first type in the class list
             information or load the information from a disk. Once this
             has been accomplished, press the F2 Function Key. Use the
             arrow keys to highlight the Printer Port selection and then
             press the <Enter> key. EGB will prompt you to select a
             printer port, LPT1, LPT2, LPT3, or COM2. You only have to
             select a printer the first time you edit an EGB file. EGB
             will remember the setup after the first time. Once the
             printer setup is complete, press the F2 Function key and use
             the arrow keys to select Printer Type form the menu. A list
             of available printers will be displayed. Select the printer
             from the list that best matches the type of printer you
             have. You only have to make a printer selection once. Easy
             GradeBook remembers the printer you selected. If you change
             printers after setting a particular printer, then you must
             redefine your printer type using the procedure above. To
             print your class list or grades, first press the F2 Function
             Key and then use the arrow keys to select the type of output
             desired. You can print only the class list, or you can print
             the entire class list and grade entries.






































                           -------------------------------
                           CHAPTER SEVEN  *  GRADE OPTIONS
                           -------------------------------

             The Easy GradeBook has several optional features that can be
             invoked to make the job of tracking and entering scores an
             easier one. To enter the Grade option menu, press the F3
             Function key and select the Grade Options menu item by
             highlighting pressing the <Enter> key when the Grade Options
             selection is highlighted. You should then see the Option
             screen. The Grade number corresponds to the grade column
             represented by g1 - g48 seen when editing grades. Select an
             appropriate grade number by pressing the space bar. Once a
             grade number has been selected, use the cursor keys to move
             the blinking cursor to the desired Grade Option. A
             description of each option
             follows:

             Entry: Grade number
             Valid Range: g1 - g48.
             Description: The grade number corresponds to the grade
             columns found when editing grades.
             To change: Use the space bar.
             Default: g1 or current grade column.


             Entry: weight
             Valid Range: 0.25 to 8.
             Description: Allows for different weighting of grade columns
             in calculating student averages.
             To change: Use the space bar.
             Default: 1.


             Entry: Description
             Valid Range: Text only.
             Description: This space is allotted so that a description of
             each grade column can be entered.
             To change: Move cursor to the Description row, type in the
             entry.
             Default: nil.


             Entry: Statistical Analysis
             Valid Range: ON or OFF.
             Description: This turns on the calculation of the
             weighted standard deviation for the selected grade column.
             To change: Press the space bar.
             Default: OFF.

















             Entry: Entry type
             Valid Range: Percentage Correct, Points Missed, or Letter
             Grade.
             Description: This entry allows the selection of an entry
             mode for the selected grade column. If Percentage correct
             is selected then the grades for the entire column must be
             entered in the  percentage correct format. If Points Missed
             is selected, then enter the points incorrect in the
             appropriate column of the edit screen.
             To change: Press the space bar.
             Default: Percentage Correct.


             Entry: Total Points
             Valid Range: 1 to 999, or N/A.
             Description: This entry is only valid if the Point Missed
             Entry type is selected. This allows for an entry of the
             total points for scoring the entry.
             To Change: Use the numeric keys.
             Default: Not applicable.














































                           --------------------------------
                           CHAPTER EIGHT  *  ERROR MESSAGES
                           --------------------------------

             Easy GradeBook provides error messages when in cannot
             perform a command due to errors in specifying data or device
             problems. The error messages are as follows:


             Printer not connected - Check the printer to make sure
                  it is connected and the power switch is turned on.

             Printer out of paper - Reload the printer with paper
                  and print the document.

             Path not found - Easy GradeBook was directed to load or save
                  a file, and the directory or directories in the path
                  were not found or were specified incorrectly.

             Printer failure - General printer failure detected. Check
                  printer to insure proper operation.

             Disk full - Easy GradeBook was directed to save a file on a
                  diskette or fixed disk and there was no room for the
                  file on the media.

             Drive not ready - Easy GradeBook was asked to load or save a
                  file on a diskette not properly inserted in the disk
                  drive. Check the disk drive to insure proper operation.





































                              -------------------------
                              CHAPTER NINE  *  GLOSSARY
                              -------------------------

             Class list -  The list of students in the class stored by
                  the Easy Grade.

             Diskette - Magnetic media used to store computer data.

             DOS - Disk Operating System.

             Editor screen -  The entry screen used to enter the class
                  list and associated grades.

             Grade number - Corresponds to the grade columns used to
                  display the Easy GradeBook grades.

             Options screen - The entry screen used to select the grade
                  column options.

             Page - The current displayed grade page in the Easy
                  GradeBook.

             Percentage Correct format - An entry format option selected
                  at the Options screen.

             Points Missed format - An entry format option selected at
                  the Options screen.

             Statistical Analysis - An operational option selected in the
                  Options screen.



































                           -------------------------------
                           CHAPTER TEN  *  QUICK REFERENCE
                           -------------------------------

             Quick Reference to Key assignments
             Function Keys:

             F1 - File Menu, used to load and save Easy GradeBook files.

             F2 - Print Menu, used for printer setup, and printing EGB
             Files.

             F3 - Set or view grade options, and Display Options.

             F4 - Display calender of current month.

             F5 - Exit Easy GradeBook to DOS.


             Cursor Control Keys:

             up arrow    - moves cursor up.
             down arrow  - moves cursor down.
             right arrow - moves cursor to the right or to next Easy
                           Grade Book page.
             left arrow  - moves cursor to the left or to previous Easy
                           GradeBook page.
































