     Ŀ
                              Version 1.1      
                                January 90       
                                               
                                                   
                                           
                 <<< QUE ACCOUNTING >>>                 
                 Copyright (c) 1989,1990                
                   Time and Attendance                  
     


                     OPERATIONS MANUAL


ͻ
Installation 
ͼ

Requirements

 Memory - 525,000 bytes *
 Drives - floppy or hard disk
 Monitor - monochrome or color
 Printer - any type 80 or 132 column
 Operating System - DOS 2.0 or above but 3.3 or above is
           preferred.
 Config.sys -(files=20) minimum entry needed
 
QUE Time and Attendance may be used from floppy drives but
performance is greatly enhanced if it is installed on a hard
disk.

Instructions

The system may be installed in any directory on your hard drive
and if you desire the files may be moved to a separate area and
then accessed with the dos pathname.

For example:

a) simple hard drive installation          To Run

C> MD QUETNA                            C> TAMAS
C> CD QUETNA
C> A:PKUNZIP A:QUETNA

b) hard drive installation with files placed on D drive

C> MD QUETNA                            C> TAMAS D:
C> CD QUETNA
C> A:PKUNZIP A:QUETNA
C> COPY *.DBF D:*.*
C> COPY *.NTX D:*.*
C> COPY *.DBT D:*.*

C) hard drive installation with files placed in a separate
   directory

C> MD QUETNA                            C> TAMAS \FILES
C> CD QUETNA
C> A:PKUNZIP A:QUETNA
C> COPY *.DBF \FILES\*.*
C> COPY *.NTX \FILES\*.*
C> COPY *.DBT \FILES\*.*

* May be affected by TSR programs, device drivers and other
software concurrently running.
** Consult a DOS book for Config.sys and other unknown terms.ͻ
 OPERATION MANUAL
ͼ

Start-up

At your operating system prompt (eg. C>), under the directory on
which QUE was installed, type in TAMAS.  If files are to be
accessed in another area place the path following TAMAS.
For example to access files stored on drive B, TAMAS B.

Sign-on Screen
     Ŀ
                              Version 1.1      
                                January 90       
                                               
                                                   
                                           
                 <<< QUE ACCOUNTING >>>                 
                 Copyright (c) 1989,1990                
                   Time and Attendance                  
     
Description

When you first bring up the system you are greeted with the
banner screen. If you have a demonstration copy, instructions
will appear on the bottom of the screen directing you on how to
obtain a registered version.

In the upper right hand corner of the screen, the version number
and date of issue are displayed. These numbers are important when
calling the helpline. Please have these handy for the Support
Service individual to hasten research.

Getting Started

Press enter to display the Company logon screen and enter the 3
character company identifier and Password to proceed.

For first time users, enter 'AAA' and 'test' to acquire access
into the system. In you desire to run the built-in practice
system enter ZZZ and 'test'.

Recommendation

Remember, once your own company records are entered, delete the
'AAA' record to avoid unauthorized entry.

Please refer to this manual as necessary. It is written as an
'hands-on' instructional operational tool but has a brief
narrative (Functional Description) section that helps to explain
the sometime complex issues inherent in such a powerful and
flexible package.
            ͻ
 Main Menu 
ͼ
   Ŀ
   19:45:10            Time and Attendance        12/23/90  
   Company-> ABC           Main Menu              Period: 7 
                                                            
   F1 Help      ESC Exit         F6 Calculator   F10 Window 
                 Ŀ              
                  QUIT EXIT from System                   
                                                          
                  EM. Employee Files                      
                  VR. Time Card Validations               
                  TS. Time Sheet Report                   
                  PE. End of Period Close                 
                  AR. Adhoc Report Menu                   
                  CK. Clock and Polling Menu              
                  MT. Maintenance of Tables               
                  RW. Query and Report Write              
                  UT. Utility Menu                        
                               
   

Description

The Main Menu provides the entry point to the various functions
within the system. The menu items are in the sequence most likely
to be used. 

Items are selected by moving the highlight bar to the desired
option and pressing enter or by pressing the leftmost character
of the desired selection ( eg. V for VR Time Card Validations).

The top two lines are standard screen headings and indicate the
time and date the function was accessed, the company logged onto,
and the current period.

The third line describes the global function keys that may be
used throughout most of the system. 

    F1  Help        Context senstive help
    ESC Exit        Exit current process
    F6  Calculator  Popup calculator
    F10 Window      Context sensitive lookup table 

ͻ
EM EMPLOYEE RECORDS     
ͼ
   Ŀ
     09:23: 3         Time and Attendance      02/23/90    
    Company-> ABC      Employee Records        Period: 7   
                                                           
    F1 Help      ESC Exit     F6 Calculator     F10 Window 
                                                           
                                                           
                    Workrule:  99                          
                    Company:  ALL                          
                                                           
                                                           
    This screen allows you to select only those individual 
    related to a particular workrule and/or company.       
    The default values, as they appear, will provide all   
    employees in the system.                                    
       

Description:

The access screen to EM allows selection of a subset of      
employees. The default values as they appear in the example will
grab all employees in the system. This segregation, although not
a requirement of the system, increases control and workflow by
presenting employees into logical groupings.                     

The values accepted in the Workrule field are any valid code that
exists in the workrule file as well as '99', the identifier used
for all workrules.  

Corporate Access

Accordingly, the Company field will accept any entry from the
SETUP file and 'All', if the Corporate Access field in the SETUP
file is turned on ('T' value). Otherwise, only individuals from
the logged-on company will be accessible.
ͻ
EM Main Screen
ͼ                                                
   Ŀ
     09:23: 3         Time and Attendance      02/23/90    
    Company-> ABC      Employee Records        Period: 7   
                                                           
                                                           
    F1 Help     ESC Exit       F6 Calculator   F10 Window  
                                                           
     Soc Sec Num  Employee Name         WR  Job    Company 
    Ŀ
     111-22-3331 Jay              J     A1  ABCD         
     111-22-3333 Smith            John  A1  ABCD         
     111-22-3335 McQueen          Jerry     ABCD         
     222-22-2222 Kong             King  A2  ABCD     AAA 
     333-33-3333 Kzajan           Goth      ABCD         
     444-44-4444 McLaughlin       John  A2  ABCD     BBB 
    ٳ
   F2 Address  F3  Print report  F4  Schedule  F5 Time Card
                                                           
    A Add    E Edit   D Delete  <> to move     Esc to exit 
   

Description:

The EM main screen acts like a control center for all employee
related functions. Except for F3, all functions work on an
individual employee. 
 
An employee is selected by moving the highlight bar to the
desired individual. For quicker search methods, PgUP and PgDn
keys may be used to skip through the master file, a page at a
time.

If the selection screen requested a specific workrule and/or
company, only employees with that workrule and assigned to the
specified company would appear in the screen.

F2 Address Info

                                                                  
 Ŀ
  19:45:43           Time and Attendance            02/23/90
  Company-> ABC       Employee Records             Period: 7
                                                            
  F1 Help      ESC Exit         F6 Calculator    F10 Window 
                                                            
         << ADDRESS INFORMATION >>Ŀ             
         Name:      J Jay                                     
         Workrule:  A1       Socsec#:111-22-3331              
         Job Class: ABCD     Company: ABC                     
     Ŀ           
     Street: 1123 Market Street                               
     City: West Chester        St:PA   Zip:19182          
       Rate:10.000   Status:A    Hiredate:01/01/83        
       Type: F                                            
            
 
                                                              

Description

F2 is used to keep certain private information on employees. Only
the bottom portion of the screen is accessible in this mode. The
other information is recorded and modified through the Add and
Edit functions decribed later.

Edits

The Status field accepts two values: 'A' for active and 'I' for
inactive.

The Type field accepts either a 'P' or 'F', for Part-time and
full time, respectively.

The State field only accepts valid states while the Hiredate
entry must be a valid date.

** As the system matures, undoubtedly more fields will be added
to this screen. For now it is our intentions to keep the
application as simple as possible and to not duplicate a Payroll
System, especially our own, QUE Accounting Payroll. 


F3 Print Master


  Ŀ
   19:49:18            Time and Attendance       02/23/90       
   Company-> ALL         Employee Print          Period: 7 
                                                           
    F1 Help      ESC Exit      F6 Calculator   F10 Window  
                                                           
                                                           
                         Workrule:  99                     
                         Company:  ALL                     
                                                           
    This screen allows you to select only those individuals
    related to a particular workrule and/or company.       
    The default values, as they appear, will provide all   
    employees in the system.                                    
    Ŀ        
     Sort by 1)last name 2)social sec num 3) workrule    
         (Press ESC to exit without printing)                 
       
  

Description

This option prints the information recorded in the employee
master file for all those employees meeting the criteria as
defined in the previous screen. Two lines of information are
printed for each employee.

The report should be periodically ran and stored offsite to
assure a recent list of employees is accessible, in case of a
mechanical failure.
 
The operator has the option of printing the report in three
different sequences. The social security number order is shown
below.




               (report example goes here)






F4 Employee Schedule

 Ŀ
 19:45:43          Time and Attendance           02/23/90
 Company-> ABC       Employee Records           Period: 7
                                                         
 F1 Help      ESC Exit       F6 Calculator     F10 Window
                                                         
           << Schedule >>Ŀ       
           Name:  J Jay                                
           Workrule: A1      Sosec#: 111-22-3333       
           Job Class: DISHR                            
                 
   1/10/89 1/11/89 1/12/89 1/13/89 1/14/89 1/15/89 1/16/89
Strt 06:12   11:30                   07:30           07:30
End  15:00   19:00                   15:30           14:30
Code  REG     REG     REG     REG     REG     REG     VAC 
Add    T       F       F       F       F       F       T  
Job   DISH    DISH    DISH    DISH    DISH    DISH    DISH
                                                          
Ctrl-W save edits Esc exit without saving  Ctrl-C  delete 

Description

The employee schedule is used to monitor variable shift employees
and to create time records for times when the employee is absent
or otherwise unable to use the clock.

Operations

If a schedule for the employee selected has not been created for
the current week, the operator will be prompted with a message
and the schedule will be created using the current week as
recorded in the SETUP table. Default values of 'REG', 'F' and the
jobclass from the employee's master file will be placed in the
Code, Add and Job fields ,respectively.

Not until a value is placed in the Strt and End fields will the
date be activated for use by the Validation Report (VR) as edits
for the arrival and departure checks.

Using the cursor and/or the CTRL Home and CTRL End keys the
cursor is moved about the screen. All Time fields, Codes, and
Jobs must be validated at the time of entry or an error will be
displayed and correction forced before continuing. If the value
is unknown, the F10 key may be pressed to display the appropriate
table of available values or ESC may be used to abort the current
process.


F5 Time Cards

Ŀ
 19:45:43          Time and Attendance           02/23/90   
 Company-> ABC       Employee Records           Period: 7   
                                                            
 F1 Help      ESC Exit       F6 Calculator     F10 Window   
                                                            
  Soc Sec Num  Employee Name           WR  Job    Company   
    <<Time Records>>Ŀ  
                                                          
      Name:    J Jay               Socsec#: 111-22-3331   
      Workrule: A1        Job Class: DISHW                
                                                          
      Date  Punch Acttime Adjtime Timecode Job Override   
     Ŀ    
     10/10/89 1   12:23   12:24     REG  DISHW          
     10/10/89 9   16:22   16:24     REG  DISHW          
     10/11/89 1   07:30   07:30     VAC  DISHW          
     10/11/89 9   12:00   12:00     VAC  DISHW          
     10/12/89 1   07:23   07:24     REG  COOK1          
     10/12/89     11:23   11:24     REG  COOK1          
         
      
                                                            
 A Add     E Edit     D Delete  <>  to move     Esc to exit 

Description

The Time Card function offers a scrolling screen full of time
records for the selected employee. Similar to the EM main screen,
the desired record is chosen by highlighting it and pressing one
of the active function keys (A,E,D).

Edits

Proper validations are activated; valid date within the current
period, valid punch values(1,2,9 AND SPACE), military time
range(00:00 - 23:59), and timecode and override codes that exist
in the corresponding tables.

Windows are available while in the TimeCode, Job and Override
Code fields.
Add and Edit Function

 Ŀ
 19:45:43            Time and Attendance         02/23/90 
 Company-> ABC         Employee Records          Period: 7
                                                          
 F1 Help      ESC Exit        F6 Calculator     F10 Window
                                                           
     Soc Sec Num  Employee Name           WR  Job  Company  
Ŀ
  (SSN)      (First)      (Last)            (WR)(Job) (Comp) 
111-22-3331   J            Jay               A1 ABCD         

    111-22-3335 McQueen              Jerry A1  ABCD    AAA
    222-22-2222 Kong                 King  A2  ABCD    AAA
    333-33-3333 Karakin              Gaya  A1  ABCD    BBB
    444-44-4444 McLaughlin           John  A2  ABCD    BBB
 Ĵ 
         Ctrl-W save edits    Esc exit without saving     
 
Description

Both the Add and Edit functions use the same expanded screen as
highlighted in the center of the screen. The example shown is the
EM function but a similar screen is available for time records. 

Operations

Add will create a blank record for data entry. Upon exiting with
Ctrl W the new record will be saved into the file and placed in
the proper date sequence. If ESC is pressed the record is not
added and the employee's records will be restored to the previous
values.

Edit will popup the highlighted record for modification. Ctrl W
will save the new changes and ESC will abort them, restoring the
original values upon return to the screen. 

All the validation checks as defined in the F5 Time Cards
function are entact.

Delete Screen

Pressing D for deletion will automatically warn the operator that
he/she has made the selection. A confirmation key press (Y or N)
is needed before the record is actually deleted.

Deletion of any record will reposition the remainding records on
the screen placing the cursor on the record prior to the one last
deleted.
ͻ
VR Time Card Validation
TS Time Sheet Report   
ͼ

Report Parameter Screen
    
 Ŀ
 06:50:38           Time and Attendance           02/24/9  
 Company-> ABC       Time Card Report             Period:  
                                                           
 F1 Help      ESC Exit        F6 Calculator     F10 Window 
                                                           
                                                           
              Enter Date Range     From : 10/12/90         
              to be processed       To  : 10/12/90         
                                                           
              Workrule Code for edit  : 99                 
              Print by 'A'lpha or 'S'ocial order?          
 

Description

The parameter screen is used for both the Time Sheet and
Validation report programs. It allows selection of a range of
records based on date and workrule values.

Any date range within the current period may be entered.

(For a detailed description of both the Time Sheet Report
and Validation Report programs consult the functional description
portion of this manual.)

Validation Report

An example of a report is shown below:


        (report example goes here)






Time Sheet Report

An example of a report is shown below:



        (report example goes here)




The operator has the option of producing single sheet time sheets
or multiple employees on 1 page. The single sheet option is to
enhance privacy while an employee verifies his earnings and signs
for his receipt.ͻ
PE End of Period Processing
ͼ

Ŀ
 19:45:43          Time and Attendance         02/23/90 
 Company-> ABC     PE Period Process          Period: 7 
                                                        
                                                        
                                                        
                Do you wish to continue?                


Description

The PE end of period process clears out the current
transaction files, archives the Time Sheet entries into
history files and rolls forward the Employee Schedules and
current period dates.

Once performored the only way to go back into this closed period
is to restore files from diskettes.

If you are currently logged onto a company with corporate access,
you will be given the chance to close the periods for all
companies. If the Force VR/TS flag is turned on, each company in
the computer must have a 'go ahead' status to continue the Period
End Process.

To obtain the 'go ahead' state, run both the Validation Report
and the Time Sheet and clean up any errors before proceeding.

End of Year Process

When the current period is the same as the number of periods as
set in the company's setup record (SW), the end of period process
is activated. The operator will be prompted for the year just
closed and all records for employees in that compeny will be
copied from the yearly history file to a file named after the
closing year (eg. TAAA1989).

Each company must be closed separately at the end of year
process.ͻ
AR Adhoc Report Menu
ͼ
 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC        Adhoc Report Menu           Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  AO. Approaching Overtime               
                  EL. Employee Listing                   
                  TS. Time Sheet Summary                 
                  SC. Employee Schedules                 
                                 
 

Description

The Approaching Overtime report prompts for the number of hours,
the company code and the workrules to used in the selection
criteria. 

The report is only an estimate of the actual time worked and does
not include modifications due to grace periods.

An example of a report appears below:









The Employee Listing is a listing of employees in a selected
range similar to the Time Card Validation report but excluding
any edits.







The History reports access the history file and may be used to
get reports based on time codes, social security numbers and job
classes. 


** At the current time (version 1.1) the user is directed to use
the RW Query and Report Writer function to produce reports from
the history file (TAHIST). This is done for two reasons; a) to
receive feedback on what reports should be included in this
section and b) to receive feedback on the use of RW.

It is the intent in future releases to produce some commonly
requested report programs as options off of this menu. 







The Employee Schedules may be printed in three different formats.
The two ghant charts may be used for posting of weekly schedules.
The symbol used to produce the ghant charts is retrieved from the
companies setup record (SW).


























ͻ
Clock Menu
ͼ
 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Clock Menu                 Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  SU. Transfer file Setup                
                  TR. Transfer Time Record               
                  BD. Badge Table                        
                  CK. Clock Table                        
                                 
 

Description
   
The Clock Menu has the functions necessary to connect the QUE
Time and Attendance to time clocks and/or other computer systems.
However, none of these functions are necessary if you are only
keying in the data.

SU Setup Transfer Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC    Setup Transfer Table         Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

            Field Name  Start  Ending   Length
      
               DATE       1     7       8
               HOUR       8     9       2
               MIN       10    11       2
               BADGE     12    21      10
               JOB       22    27       6
                                    
Description

The Setup table relates the fields needed for Time and Attendance
to the source file produced from external sources. The field
locations as defined by the Start and Ending parameters to be
entered, are based upon the particular positions these values
possess in the input file. The values will of course depend on
the type of clock and/or system you are using to collect time
records.

CAUTION

If these locations are incorrect so will be the data derived from
these files. It is therefore very important to have accurate
figures and it is suggested that the file be printed out, the
positions counted by hand and the conversion process tested
thoroughly before placing into production.

Assume for example the following record is created for each time
entry pulled from the time clock.

  000000X011390otherzz07:361000010010otherdata
  |      |            |  |  | 
  Job    Date         Hr Min Badge

The needed information as underlined would be identified in the
Setup table as the following:


   Field Name  Start  Ending   Length

     DATE        8     13        6
     HOUR       21     22        2
     MIN        24     25        2
     BADGE      26     35       10
     JOB         1      6        6

Although the JOB field is reserved for job transfers and job
costing requirements, other data may be used for other needs.

Note the field lengths are not negotiable but their positions in
the source file are. Also note that gaps are acceptable and will
be handled properly in the creation of the cross reference file
(TAXREF).

Once the table is complete and the screen exited the cross
reference file (TAXREF) is actually created. It may be reviewed
by selecting it in the RW function.

TR Transfer Time Records

This program uses the cross reference file(TAXREF) to transfer
time records into the proper format. It also validates all badge
numbers against the Badge Id table and kicks out all transactions
with invalid or inactive badges, and social security numbers not
on the master file.

The records printed on the error report are not transferred into
the system and must be entered by hand. This discipline enforces
usage of the system as intended.

(report example here)

Badge Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Badge Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

                Badge Id   SocSecNum   Status     
                
                1000010010123445666    A
                1000010011123445668    I
                                    
Description


The badge table keeps the cross reference of badges to employees.
It also provides the ability to mark badges as inactive or lost
(I status). Inactive badges will not transfer into the Time Card
file.

Only valid Social Security numbers may be entered. Therefore a
new hire must be assigned a master record before a badge can be
issued.

Clock Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Clock Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

           Clock Id  Location      Type    Connection
           
             03    Morris Hall   Amano  Direct
             04    Student Union Latham Modem
                                       

This information has little to do with actual operations. As
employed here, it simply records some basic information on
installed clocks. The table is not used in any other way with the
standard package.

** Most Time Clock manuafacturers will provide software that has
all the necessary tables needed to transfer records from the time
clock, determine when data is to be  collected and record other
information about the time clocks.ͻ
Maintenance Menu
ͼ

 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Maintenance Menu           Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  JC. Job Class Table                    
                  TC. Time Code Table                    
                  OC. Override Code Table                
                  HL. Holiday Table                      
                  WR. Workrule Table                     
                  SW. Setup Table                        
                                 
 

Description

The maintenance menu provides the ability to modify and print the
system tables used in validation and in assuring system
integrity. 

Each option on this menu uses the same key strokes for navigation
and updating procedures. Once you're familiar using these keys in
one program the knowledge is easily transferred to other tables.

For this reason description of these keys is only presented once:

  Ctrl Home    Beginning of record
  Ctrl End     End of Record
  Ctrl ->      Pan to the right
  Ctrl <-      Pan to the left
  Enter        Open a field for modification
  F7           Find a specific value
  CTRL-PgDn    Goto Bottom of file
  Ctrl-PgUp    Goto Top of file
  -            Delete current record
  +            Add a record                         

Also upon making a selection the operator will be asked whether
or not a printed report is desired. Each of the entries on the
menu has this print option.
Job Class Table

 Ŀ
 09:52:12            Time and Attendance           02/24/90
 Company-> ABC         Job class Table             Period: 
                                                           
 F1 Help      ESC Exit        F6 Calculator  F10 Window    
 Record 4                                                  
                                                           
             Job Class Description          Rate           
 Ĵ
              ABCD     Dishwasher lead     11.111        
              CDEF     Dishwasher II       12.340        
              GGGG     Cook Helper          8.340        
              LLLL     Supervisor          13.110        
              ZZZZZZ   Last entry           0.000        
 Ĵ 
 < Select + Add - Delete F2 Go Bot F7 Find > Change Esc Exi
 
Description

Used throughout the system to verify Job Class values entered on
the clock or through the EM Schedule, Time Cards and Add
functions.

The Time Sheet program uses the rate in determining exceptional
pay for temporary assignments.

Time Code Table

    09:52:34           Time and Attendance           10/24/90
    Company-> ABC        Time Code Table            Period: 7

    F1 Help      ESC Exit         F6 Calculator   Record 3

           Time Code Description          Factor Type
    
            150      Time and a half      1.500 O
            200      Double Time          2.000 O
            HOL      Holiday              1.000 N
            REG      Regular              1.000 N
            SCK      Sick time            1.000 N
            VAC      Vacation             1.000 N

Description

The Time Code table is used in verifying the types of
transactions processed and to record activity by time categories.

The Factor field is used in determining the actual overtime pay
given for daily and weekly ovetime hours. A 1.500 factor, for
instance, would pay an individual 1.5 times their normal rate for
each hour worked. * Type is currently inactive.Override Code Table

    09:52:50           Time and Attendance          02/24/90
    Company-> ABC      Override Code Table         Period: 7

    F1 Help      ESC Exit           F6 Calculator   Record 3

                    Override Code Description
   
                    AUT          Authorized
                    OK1          OK first time
                    OK2          OK second time but..
                              

Description

The override code table contains whatever three characters you
prefer to designate as exception authorizations. 

The override code is used to skip the suspension placed on
records with errors.


Holiday Table


    09:53:11           Time and Attendance         02/24/90
    Company-> ABC         Holiday Table           Period: 7

    F1 Help      ESC Exit           F6 Calculator   Record 5

                    Holiday Date Description
 
                     10/15/89    test holiday
                     01/01/90    New Year's
                     05/29/90    Birthday
                     07/04/90    July 4th
                     12/25/90    Christmas
Description

Keeps a file of all valid holidays in the coming year. All valid
employees will get pay for the holiday week as represented by a
HOL record created during the VR process.

Workrule Table


    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Workrule Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

Workrule Description      Skip Edits Weekly Hours Daily Hours 

  A1    First Shift      N            37.5        6.5     
                                             
Time Unit Daily Rd Start Hr Start Min End Hr End Min Holiday

  3       12       07      30       15    00    1.230
                                              
Minimal Punch Brk Duration Lunch Reqd? Paid for Lunch

     2            30           Y          N
                                    
Arrival Grace  Lunch Grace Depart Grace  Differential?

  5     10       15        10     5        Y
                                      
Mon fact Mon rate Tue fact Tue rat  Wed fact Wed rate 

REG       0.00  150        0.00 REG        0.00  

Thu fact Thu rate Fri fact Fri rate Sat fact Sat rate 

REG       0.00  150        0.00 REG        0.00  
                                        
OT? Over Under Fact Over Under Fact Over Under Fact Weekly

 Y 6.5   8.0 150 8.0   9.0 150 9.0  24.0 150   150
                                              


Description

There are several screens of information pertaining to each
workrule. These screens may be accessed by panning to the right
either on a field by field basis or by using the control keys
combination (CTRL->, Ctrl <-, Ctrl Home, Ctrl End).

The first four lines are basically related to edits performed
during the Validation Report.

   Skip Edits  -  Y means don't suspend a record if there is
                  an error.
   Weekly Hours - Number of normal hours worked during a week.
                  Anything over constitutes weekly overtime.
   Daily Hours -  Number of normal hours worked during a day.
                 Anything over constitutes daily overtime.
   Time Unit   - Rounding factor for Punches. If ' 1', 
                 rounding is done on a daily basis using the
                 Daily Rd. amount.
   Start Hr    - The default starting time for this workrule.
   Start Min     Is used in VR when no scheduled times are
                 used.

   End Hr      - The default ending time for this workrule. Is
   End Min       used in VR when no scheduled times are used.

   Holiday Pay - Factor applied to an employee who works a
                 Holiday.
   Minimal Punch - The minimal number of punches necessary to
                   constitute a shift.
   Brk Duration  - The amount of time(minutes) allocated for
                   a break or lunch period.
   Arrival Graces - The amount of leeway given for a punch.
   Depart Graces

The remainding fields relate more to the actual pay calculations
performed in the Time Sheet report.

   Lunch Reqd?    - If 'Y' lunch must be deducted.
   Paid for Lunch?- If 'Y' lunch is not deducted but the
                    duration is still calculated.
   Mon-Sun Factors - The extra factor given to hours worked
                     on the assigned days.
   Mon-Sun Rates   - The differential rate in dollars given
                     for hours worked on specified days.
   OT?             - If 'Y' daily overtime will be considered.
   Differential?   - If 'Y' differentials will be assigned.
   Over Under Factor - Determines the pay factors for daily
                       overtime ranges.

An example of a printed workrule appears below:






SW Setup Table

    09:52:50           Time and Attendance          02/24/90
    Company-> ABC         Setup Table              Period: 7

    F1 Help      ESC Exit           F6 Calculator   Record 3

   Week Date  Company  Passwo d  Number of Periods Current
 
   01/01/90   AAA     test         52            26    
                                                       
 Screen Head  Report Head  Print Code  Auto Backup and Restore
 
  Test AAA    Test AAA      15         T          F

 Force VR/TS  VR/TS Status Corporate Access Barcode
 
     T           1             F           >   
                                            


Description

The setup table controls:

  1) access through the company password and corporate access
     fields,
  2) screen and report headings and print format through 
     Screen Head, Print Head and Print Code
  3) period processing through the VR/TS status code and
     Number of Periods, Week Date and Current values.


ͻ
File Listing
ͼ

This information is provided to work with the RW function but may
contain certain information that should be restricted from
personnel.

TACARDS        Stores the time records as collected from the
               clock or as keyed in (F5).
TASHEET        Stores the time sheet entries created during the
               Time Sheet report. Same as the summary section
               for each employee
TAHIST         Stores all time sheet entries for the year.
               TASHEET is appended during the PE process
TA9999         Stores all time sheet entries for the year(9999)
               TAHIST is appended during the End of Year PE
               process.
TAMAS          Employee master file. Includes name, address, job
               class and other information.
TAWORK         Workrule file. Includes the starting and ending
               times for various workrules along with the grace
               periods, differential rates and other criteria.
TNAMEM         Company control file. A record exists for each
               company in the system. Controls processing and
               system access.
TASCHED        Employee schedules.
TABADGE        Stores badges assigned to employees. Used for 
               electronic time clocks and transferring punches
               from other systems.
TACLOCK        Miscellaneous Table that keeps information on time
               clocks.
TAHOLD         Holiday Table
TAJOBC         Job class table
TAOCODE        Override code table
TATCODE        Time code table


ͻ
Utility Menu
ͼ

 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Utility Menu               Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  BU. Backup files                       
                  RS. Restore from Backups               
                  IX. Reindex files                      
                  HP. Help Manual                        
                                 
 

Description

The utility menu includes miscellaneous functions and those
outside the normal realm of operations. They are however very
important elements of the system.

Backup / Restore / Reindex

The first three options on the menu prime responsibility is
recovering from hardware and unexpected system malfunctions. 

The Backup feature copies the system files to backup diskettes.
So that in the case of an emergency they may be used to restore
the system back to the point in time the copy was made. It is a
good idea to perform this operation periodically based on a
specific event such as after the close of a period. 

The Restore function is selected to perform the restoration of
files back onto the system. Diskettes must be saved using the
backup feature of this system in order to perform a restore.

The Reindexing utility is called automatically by the end of
period process but may be called more frequently. It recreates
your file linkages and cleans up any unused space reserved by
deleted records. It is usually the first recourse when
experiencing index problems as may be noted by missing or out of
sequence data.

The simple on screen instructions will guide you through the
operations of each function.


Help Manual

The Help Manual module provides the mechanism to display text
onto the CRT screen and allow for paging through the manual as if
paging through a book.

Since any ASCII files may be perused through this function, it
serves as an excellent conduit on which to provide notes, and
training material to individuals using the system.

Note files must have an extension of TXT in order to be visible
in the file selection window. 
