Index of /swbreakthrough/PROD/GBWIN

      Name                    Last modified       Size  Description


[DIR] Parent Directory        18-Apr-2005 02:31      -  
[TXT] FA90_1.DAT              11-Nov-1992 19:00    20k  
[TXT] FILE_ID.DIZ             11-Nov-1992 19:00     1k  
[   ] GRADEBK.EXE             11-Nov-1992 19:00   334k  
[TXT] GRADEBK.HLP             11-Nov-1992 19:00   237k  
[TXT] NOTE.TXT                11-Nov-1992 19:00     1k  
[TXT] VENDOR.DOC              11-Nov-1992 19:00     2k  

                         GRADEBOOK for Windows

  This program is produced by a member of the Association of Shareware 
Professionals (ASP).  ASP wants to make sure that the shareware principle 
works for you.  If you are unable to resolve a shareware related problem with 
an ASP member by contacting the member directly, ASP may be able to help.  
The ASP Ombudsman can help you resolve a dispute or problem with an ASP 
member, but does not provide technical support for members' products.  Please 
write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a 
CompuServe message via CompuServe Mail to the ASP Ombudsman 70007,3536.

Program Description:

  GRADEBOOK allows you to keep student scores and calculate grades 
automatically.  Because every instructor records and calculates grades 
differently, the program was designed to be flexible.  GRADEBOOK can be used 
by elementary, junior high school, high school and college instructors.  It 
sets no practical limit on the number of terms, classes, students or tasks.  
Multiple periods per term and custom term names are supported.

  GRADEBOOK keeps track of student scores on various tasks in up to ten 
different categories.  All categories except extra credit are user-definable.  
GRADEBOOK will keep your student list in alphabetical order or you may place 
the students in any desired order to agree with a manually kept grade book.  
Reports may be in rank order if desired.  Student names and optional ID 
numbers may be entered manually or optionally imported from an ASCII file.  
All program input is checked for validity as it is entered.

  Using GRADEBOOK, you can calculate your grades by summing the raw scores or 
by assigning weighting factors to particular categories of tasks.  You have 
the option of ignoring low scores in each category when you calculate the 
final grade.  Several options are available for extra credit and not counted 
scores may be entered.

  GRADEBOOK can calculate and plot the distribution of scores for a single 
class or for several combined classes, for a single task or for all the 
tasks.  Based on this distribution, you specify the interval of scores for 
each letter grade.  GRADEBOOK then automatically calculates the final grade 
for each student.  GRADEBOOK can assign either A, B, C, D, and E grades, or 
plus and minus grades.  Custom letter grades may also be assigned.  GRADEBOOK 
can also calculate and plot the distribution of grades for a single class or 
for several combined classes.  Grades and scores may be printed on an 
instructor summary sheet for your use or as individual student reports.  
Different report formats are available.  You can issue progress reports any 
time during a grading period and GRADEBOOK will automatically calculate the 
appropriate interim weights.  Progress reports may contain teacher notes.  If 
you wish, reports can be printed for posting using student ID numbers.  
GRADEBOOK allows you to revise any data including student and task order at 
any time.  GRADEBOOK will quickly calculate what score would be required on 
the final exam to get a particular term grade.  GRADEBOOK allows students 
that have different grading criteria to be extracted from the main class and 
allows extracted students to be combined back into the main class.  Students, 
tasks, scores and averages may be automatically transferred to new classes or 
summary classes.

  GRADEBOOK will work with any printer (optional) that is supported by 
Microsoft Windows.  Full font support is provided for Window's printer and 
screen fonts.  GRADEBOOK may easily be interfaced with other programs.  
Student names and ID numbers may be imported from ASCII files.  Student names 
and ID numbers, score lists and grade lists may be exported to ASCII files.  
In addition GRADEBOOK allows you to use the Windows clipboard to export 
GRADEBOOK data and charts to other Windows applications.  You may copy term 
lists, class lists, student lists, score lists, score distributions, grade 
lists, grade distributions, interim weight reports and required final scores 
using the clipboard to programs such as Excel and Word for Windows.  The 
score distribution charts and grade distribution charts may also be copied 
into other applications.

  GRADEBOOK includes commands for easily backing up and restoring your 
student data for extra security.  GRADEBOOK will keep its data files on the 
hard disk, or if you prefer, it will keep your data files on floppy disks for 
added security.  GRADEBOOK allows the data files to be kept in separate 
subdirectories if several instructors must share one computer.

System Requirements:

  GRADEBOOK requires Windows version 3.0 or later running in standard or 
enhanced mode.  Microsoft recommends at least a 10Mhz 80286 computer with 2 
MB of memory for running Windows applications.  GRADEBOOK requires 768 K of 
extended memory.  Because memory is usually added in .5 MB or 1 MB or 2 MB 
increments, this requires a computer with 2 MB of memory installed.  Windows 
3.0 may operate in three modes, real, standard or enhanced.  Real mode is the 
only mode available for computers with less than 1 megabyte of memory (640K 
conventional, 256K extended).  Enhanced mode requires at least 1024 K of 
extended memory and a 386 or 486 computer.  You may determine what mode 
Windows is operating in by clicking on Help from the program manager and then 
clicking on About.  Please refer to your Windows manual for more information 
on how to change modes.  Note that in version 3.0 of Windows it is possible 
to start Windows when Windows is already running.  If you start Windows and 
then double click the DOS icon, you are returned to the DOS prompt.  Typing 
WIN to start Windows from the DOS prompt will then start a second instance of 
Windows.  Even though the first instance of Windows was in standard mode, the 
second instance of Windows will start in real mode.  The correct way to 
return to Windows from the DOS prompt is by typing EXIT.  If you get an error 
message saying that this program needs Windows in standard or enhanced mode 
you need to restart Windows in the correct mode.

Shareware Information:

  GRADEBOOK is a shareware program.  You can think of shareware as try before 
you buy software.  It is not free software or public domain software.  If you 
like the program and use it for more than a 30 day trial period, you must 
register the program by sending in payment with the registration form.  A 
registered copy of this program is required for each computer operating the 
program simultaneously whether the computer stands alone or is on a network.  
The shareware version of GRADEBOOK has all the features and capabilities of 
the registered program.  You may make and distribute copies to others and are 
encouraged to do so.  You should distribute the self extracting GB.EXE file 
which is a compressed file containing the GRADEBOOK distribution files.  You 
may also distribute the GB.ZIP file which requires a program such as PKUNZIP 
to decompress the files.  These file names may be followed by the program 
version number such as GB115.EXE or GB115.ZIP.

  GRADEBOOK is continuously being revised to incorporate user suggestions.  
Please let the author know of any improvements or features that you would 
like to see in the program.  Low cost disk updates ($3.00 - includes install 
program and VBRUN200.DLL) are available for both registered and unregistered 
users directly from the author.  The latest unregistered version of the 
program may be obtained and downloaded from the Edforum or WinAdv forum on 
Compuserve (file GB.EXE).  It is usually less expensive to order a copy from 
the author than it is to download it.

  Although the unregistered version is fully functional, there are several 
advantages to registering the program.

1.  Registered users may obtain program support directly from the author.  
Please contact the author at the following address.

       Russell Stevens
       5191 Pine Grove Dr.
       Spruce, MI 48762

  Telephone support is available by request.  Comments and suggestions are 
welcome.  If you have a problem with the software, report what you did (the 
steps or procedures you followed) leading up to the problem.  Also report the 
exact error message, if one appeared and any pertinent information about your 
hardware or software configuration.  You may also contact the author by 
leaving a message on CompuServe to Russell Stevens, 70150,323.  The latest 
unregistered version of the program may be downloaded from the Edforum or 
WinAdv forum on CompuServe (file GB.EXE).  Registered users may obtain a 
registered version of any future update to the program for $3.00.  User 
manual updates are also available.

2.  Registered users receive a 100 page laser printed, illustrated and 
indexed user manual and the latest program version.  The manual includes an 
extensive tutorial to help get proficient at using the program.  The manual 
also includes samples of all the different types of reports and charts that 
may be generated by the program and by the supplied Word for Windows and 
Excel macros.

3.  The unregistered version starts up with a copyright notice (nag screen) 
stating that it is an unregistered copy.  This notice will stay on screen for 
a few seconds or you may press any key to bypass it.  Registered versions of 
the program contain your name in the copyright notice.  The "Unregistered 
Copy" watermark note on some of the printouts does not appear in registered 
versions of the program.

4.  Registered users receive a collection of Word for Windows and Excel 
templates, macros and workbooks which allow custom reports to be 
automatically generated from GRADEBOOK data.  Word for Windows may be used to 
reformat grade and score lists to include a large number of tasks on a single 
page in either a horizontal or vertical layout.  Teacher notes and graphics 
such as grade and score distribution charts may also be included.  The charts 
may be pasted, linked or embedded and may be further modified using Microsoft 
Draw.  The user may modify styles as desired.  The Excel workbook can also be 
used to reformat GRADEBOOK reports and to prepare grade and score 
distribution charts using any of the Excel chart formats such as exploded pie 
charts, 3-D charts, overlaid frequency and cumulative frequency charts, etc.  
Raw GRADEBOOK score data may be extensively analyzed using the Analysis 
ToolPak.  Requires Word for Windows version 2.0, Excel version 4.0 and 4 MB 
(recommended).  All macros may be modified by the user if desired.

5.  The program author appreciates the support.

  You may register the program by sending in the registration form with a 
check for $29.  You may print out a registration form by selecting Help from 
the GRADEBOOK menu bar and then selecting Registration.  Educational system 
purchase orders are accepted.

Installation Instructions:

  The shareware version of GRADEBOOK is contained in a compressed file named 
GB.EXE or GB.ZIP.  The file may also be named GBxxx.EXE or GBxxx.ZIP where 
xxx designates the version number.  It may be downloaded with a modem or 
supplied on a floppy disk.  To minimize download time and disk space the 
shareware version of GRADEBOOK does not include the automatic install program 
or the Visual Basic dynamic link library VBRUN200.DLL.  This file is 
available on most bulletin boards and may be downloaded separately if you do 
not already have a copy.  It may also be found on the MSBASIC forum on 
CompuServe.  It is also available in the Windows 3.1 Resource Kit.  Copy the 
GB.EXE or GB.ZIP file to a separate subdirectory on your hard disk such as 
\GRADEBKW.  The GB.EXE file is a self extracting file.  Extract the GRADEBOOK 
files by running the GB.EXE file from the DOS prompt by typing GB.  If you 
have the GB.ZIP file, decompress the files using a program such as PKUNZIP.  
The following files should be included in your copy of GRADEBOOK:

  GRADEBK.EXE       GRADEBOOK executable program
  GRADEBK.HLP       GRADEBOOK on-line help file
  FA90_1.DAT        Sample class file
  README.DOC        This file
  NOTE.TXT          Sample teacher note
  VENDOR.DOC        Vendor information file
  FILE_ID.DIZ       BBS ID file

  You also need to copy the VBRUN200.DLL file to your Windows subdirectory if 
you have not previously installed it.  The GB.EXE or GB.ZIP file may be 
deleted after the files are extracted.  Then start Windows in standard or 
enhanced mode.  You may then use the Windows program manager and manually add 
the program to a group such as the Windows applications group.  To run the 
GRADEBOOK program, just double click its icon from the Windows program 
manager.  Additional information on how to use a command line parameter to 
store your data on a floppy or separate subdirectory may be found in the 
manual or in the on-line help.

How to Use the Program:

  GRADEBOOK has extensive on-line help.  You may press the F1 key in any 
dialog box or window to get context sensitive help.  You may also press the 
Shift-F1 key combination to get help on any menu command.  You may also 
select the Help Index, Help Commands or Help Using Help menu commands.

  The retail version of GRADEBOOK includes an extensive tutorial.  However, 
the following is a description of the basic program steps needed to start 
using GRADEBOOK.

  After installing GRADEBOOK you should be able to start the program by 
double clicking the program icon.  The program will start with an empty main 
window displayed.  The title of the main window will display the currently 
selected term and class.  If there are no classes for the current term the 
title bar will say "No Classes".  If you have not used GRADEBOOK previously 
the current term will be the current season of the current year such as 
Winter 1992.  You should first select the term that you want to use by 
clicking on the Term Select menu.

  After selecting the term, you may add a class using the Class Add menu.  
You may then indicate if you want to use plus and minus grades and whether 
you want to blank incomplete scores.  Incomplete scores are usually printed 
with an "NA".  If you use the blank option you can print out reports that you 
may use as data entry forms (blank gradebooks).  You may also indicate the 
distribution spacing you want to use for score distributions.  If you grade 
on a straight curve, you will not need to do score distributions.  If you 
adjust your grading curve based on student results (you want 10% A's, 15% 
B's, etc.) you can set the spacing as desired.  If you are using plus and 
minus grades you will need to use a finer spacing than if you are using 
straight letter grades.  This data may be revised at any time.  If you have 
several grading periods per term, you can automatically add the students from 
the previous period to the next period.  You may also use any previous class 
as a task template if you want all the tasks to be automatically entered.

  After adding a class, you may then add students to the class by selecting 
the Student Add menu.  The only required entry is the last name.  You may add 
students in any order.  You may alphabetize or reorder the students by 
selecting the Student Reorder menu.  A student list may also be imported if 
you have an ASCII file available containing their names.

  After adding students, you may add tasks using the Task Add menu.  You may 
add the tasks as you go or add them all at the beginning of the term.  For 
each task, you enter the task name, its category and its perfect score.  You 
may locate the task in any position - normally new tasks would be the last 
task.  There are 10 task categories.  You may redefine all of them from the 
Misc Category Name menu except for the extra credit task category.

  After a task has been added, you may add scores for that task using the 
Score Add menu.  The add scores dialog box has been designed to minimize the 
keystrokes required to enter scores.  Some instructors prefer to sort their 
papers or to record the scores on a sorted list prior to entering the data 
into GRADEBOOK.  The sorted list may be a regular gradebook or a data entry 
form that you have printed from GRADEBOOK using the Class, Print Data Form 
menu.  If you are entering sorted scores, very few keystrokes are required.  
The Random Entry Check Box should not be checked when entering sorted scores.  
The default student shown in the Student List Box is the first student.  The 
Score Edit Box shows the existing score for the student highlighted in the 
Student List Box.  Just Press the Tab key to shift the focus to the Score 
Edit Box and enter the score for the first student.  Since the Add Button is 
the default key, just press the Enter key to enter the score for the first 
student.  The focus will stay at the Score Edit Box and the highlighted 
student will automatically increment to the next student in the list.  Enter 
the next score and press the Enter key or just press the Enter key to skip 
the student.

  Some instructors find that sorting the papers or recording the scores on a 
sorted list prior to entering the data into GRADEBOOK is not worth the extra 
effort.  GRADEBOOK allows you to quickly locate a student by entering in a 
search string.  The first letter of the search string would be the first 
letter of the student's last name.  If there is only one student whose last 
name begins with that letter, GRADEBOOK narrows the search to that student.  
If several students have a last name that begin with the same letter, just 
enter the next letter of the last name to narrow the search.  You may 
continue until the desired student is located.

  To use this method, first check the Random Entry Check Box and then pick 
the desired task from the Task To Add Score To List Box.  Then start entering 
the search string for the first student.  The search string is listed after 
the Search Text Label.  As you enter the search string, the highlight in the 
Student List Box will shift to the first student that matches the search 
string.  If it is the desired student, press the Tab key and enter the score.  
If not, enter the next letter of the search string.  If you enter a search 
string for which there is no match, the Search Text will not be revised.  If 
you enter an incorrect search string, you may use the Backspace key to 
correct it.  When you enter a score by clicking the Add Button or by pressing 
the Enter key, the Search Text will be reset.  The Search Text will also be 
reset if you click on a student in the Student List Box.

  You may also just use the Student List Box to select the student directly.  
Click the down arrow to drop down the list box, use the scroll bar controls 
to locate the student and then click on the desired student.  The cursor 
control keys may also be used to locate the student.

  Fractional scores such as 82.37 are permitted.  You may also enter "NA" for 
a score.  It is not necessary to enter "0" for incomplete scores.  The 
GRADEBOOK program will treat "NA" scores as zero scores if you have elected 
that option on the Misc Category Weights menu.  You may also enter letter 
grades instead of scores.  The program will assign the mid point score for 
that letter grade based on your grading curve.  You may also enter "NC" (not 
counted) scores for students that have joined the class late or who have an 
excused absence.

  You next need to input your grading method using the Misc Final Category 
Weights menu.  You may use the total points method or the task weights 
method.  If you use the total points method you do not have to enter category 
weights.  Relative weights are then based on the perfect scores (points) 
assigned to each task.  The term average is determined by summing the 
individual scores except for discarded and not counted scores, dividing by 
the total perfect score and then adding on the extra credit.  The total 
perfect score would not include discarded or not counted scores.  Extra 
credit may have a weight when using the total point method or may be 
calculated normally where its weight is determined only by the points of the 
extra credit.

  Incomplete scores may be treated as zeros or incomplete.  If treated as 
zeros, they are included in score distributions and grade distributions.  If 
you want to know what the distribution of scores is without including the 
incomplete scores (to prevent skewing the average lower) you can select the 
Treat Incomplete option.

  If you use the task weighting method, the term average is determined by 
averaging the percent scores for all tasks in a category except for discarded 
and not counted scores, and then adjusting each category by its category 
weight.  Extra credit is then added.  The task weights, except for extra 
credit, must add up to 100%.

  The final category weights dialog box is used to enter the task weights you 
want to be in effect at the end of the term after you have entered scores for 
all the tasks.  However, if you are printing a progress report in the middle 
of a term, all the tasks will not yet be entered.  For example, you may want 
the final to be weighted at 20% at the end of the term, but you will not have 
a final score available in mid term.  The final category weights need to be 
adjusted when doing a progress report.  You can do this using the Misc 
Interim Category Weights menu.

  You may select the number of tasks you want to include using the Misc 
Selected Task menu.  You may calculate grades and do grade and score 
distributions for a single task or for all the tasks.  If you select all 
tasks you may specify how many of each task type you want to discard.  The 
Misc Grading Curve menu is used to adjust your grading curve.  You may use 
the Score Distribution and Grade Distribution menus to calculate 
distributions.  Distributions may be plotted after they are calculated using 
the Score Chart and Grade Chart Options.  Scores and grades may be printed 
using the Score List and Grade List menus.  You may print individual or 
instructor summary reports.  If printing individual summaries, you may select 
the one page per student option and include teacher notes.  You may combine 
several period classes into a single overall term class using the Score, Add 
Previous Average menu.

  Additional information on the above topics and other program features may 
be found in the on-line help.

Common Questions:

1.  May I run GRADEBOOK without installing it on my hard disk?

    GRADEBOOK may be run completely from a high density (1.2MB or 1.44MB) 
floppy disk.  The disk needs the GRADEBK.EXE, GRADEBK.HLP and VBRUN200.DLL 
files.  The program will also keep its data files on the floppy.  Operating 
GRADEBOOK in this manner will noticeably slow the program down due to the 
frequent disk accesses required.  If all you want to do is keep your data on 
a floppy for security purposes, you should run GRADEBOOK from the hard disk 
but start it with a command line parameter so that only your data is stored 
on the floppy.  The VBRUN200.DLL file is not required on the floppy if it is 
in your Windows subdirectory or in your DOS PATH.

2.  I have other Visual Basic applications already installed.  Do I need to 
install the Visual Basic dynamic link library?

    If you currently have the Visual Basic dynamic link library VBRUN200.DLL 
installed in your Windows subdirectory or in a subdirectory that is included 
in your DOS PATH, you do not need to install the Visual Basic dynamic link 
library.  You only need one copy of the library installed on your hard disk.

3.  May GRADEBOOK be installed on top of itself?

    Yes.  You may install GRADEBOOK on top of itself by replacing all the 
distribution files.  You may need to do this if you have a new program 
revision.  Reinstalling the GRADEBOOK distribution files will not delete or 
alter any of your existing class data.

4.  What must be done to remove the GRADEBOOK program?

    Delete all the files in your GRADEBKW subdirectory and then remove the 
subdirectory.  If you have no other Visual Basic applications, you may also 
delete the VBRUN200.DLL file from your WINDOWS subdirectory.  If you have 
existing class files you may use the File, Backup command in GRADEBOOK to 
make a backup copy of your existing classes before you delete the program.

5.  My computer has 2 MB of memory but when I start GRADEBOOK I get a UAE 
(unrecoverable application error) or an out of memory error message?

    You have enough memory installed but it may not all be available for 
Windows applications.  If you have reserved some memory for a ram disk or for 
use as expanded instead of extended memory, it will not be available to 
Windows.  Revise your CONFIG.SYS file to make more memory available to 
Windows.  You can determine your free memory by clicking on Help and then 
clicking on About from the Windows program manager.  Windows should report at 
least 600 K of free memory prior to starting GRADEBOOK.  You may determine 
how much memory GRADEBOOK requires by starting GRADEBOOK and then clicking on 
Help and then clicking About to see how much memory is free after loading 
GRADEBOOK.

6.  How do I use the supplied sample file?

    The sample class file is named FA90_1.DAT.  To make this the default 
class, first do a Term, Select and select the Fall 1990 term.  Then do a 
Class, Select and select the Physics 121 - College Physics M, W, F @ 2:00 PM 
class.

7.  I don't yet have the VBRUN200.DLL file.  What do I need to do to examine 
the GRADEBOOK help file.

    From the Windows program manager, do a File, Run and run the WINHELP.EXE 
file which is located in the Windows subdirectory.  After the help program 
starts, do a File, Open and select the GRADEBK.HLP file.  You may then browse 
through the help file.