ÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ Painless Payroll for Windows 3.0 Table of Contents ÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ DEFINITION OF SHAREWARE . . . . . . . 1 DISCLAIMER - AGREEMENT . . . . . . . 1 ORDERING . . . . . . . . . . . . . . . 2 SUPPORT . . . . . . . . . . . . . . . 2 SYSTEM REQUIREMENTS . . . . . . . . . 3 INSTALLATION . . . . . . . . . . . . . 3 FILES 1. Employee File . . . . . . . . . . 4 2. Department File . . . . . . . . . 5 3. Pay code File . . . . . . . . . . 5 4. Allotments File . . . . . . . . . 5 5. Banks File . . . . . . . . . . . . 6 6. Identification File . . . . . . . 6 7. Tax Tables File . . . . . . . . . 6 GENERATION 1. Enter/Edit Time . . . . . . . . . 10 2. Generate Payroll . . . . . . . . . 11 3. Edit Payroll . . . . . . . . . . . 11 4. Payroll Worksheet . . . . . . . . 12 5. Cancel Payroll . . . . . . . . . . 12 6. Print Checks . . . . . . . . . . . 12 7. Child Support Worksheet . . . . . 12 8. Allotment Worksheet . . . . . . . 12 9. Post Payroll . . . . . . . . . . . 13 REPORTS 1. Employee Listing . . . . . . . . . 13 2. Employee Labels . . . . . . . . . 13 3. Department Listing . . . . . . . . 13 4. Pay Code Listing . . . . . . . . . 13 5. Allotment Listing . . . . . . . . 13 6. Bank Listing . . . . . . . . . . . 13 7. MTD Report . . . . . . . . . . . . 13 8. QTD Report . . . . . . . . . . . . 14 9. YTD Report . . . . . . . . . . . . 14 UTILITIES 1. Reindex Files . . . . . . . . . . 14 2. File Sizes . . . . . . . . . . . . 14 3. Backup Files . . . . . . . . . . . 14 4. Restore Files . . . . . . . . . . 14 5. Printer Setup . . . . . . . . . . 14 CLOSING 1. End of Month . . . . . . . . . . . 15 2. End of Quarter . . . . . . . . . . 15 3. End of Year . . . . . . . . . . . 15 4. Print W-2's . . . . . . . . . . . 15 5. Print 1099's . . . . . . . . . . . 15 CONVERT FROM DOS VERSION . . . . . . . 16 i DEFINITION OF SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details. Some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. DISCLAIMER - AGREEMENT Users of Painless Payroll for Windows must accept this disclaimer of warranty: "Painless Payroll for Windows is supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of Painless Payroll for Windows." Painless Payroll for Windows is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using Painless Accounting for Windows and continue to use Painless Accounting for Windows for a reasonable trial period, you must make a registration payment of $89.95 to Painless Accounting, Inc. The $89.95 registration fee will license on copy for use on any one computer at any one time, and you will receive a printed manual. Commercial users of Painless Payroll for Windows must register and pay for their copies of Painless Payroll for Windows within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Painless Accountng, Inc. Anyone distributing Painless Payroll for Windows for any kind of remuneration must first contact Painless Accounting, Inc. at the address below for authorization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering Painless Payroll for Windows immediately (However Painless Accounting, Inc. must still be advised so that the distributor can be kept up-to-date with the latest version of Painless Payroll for Windows). You are encouraged to pass a copy of Painless Payroll for Windows along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of the Painless Payroll for Windows system, and a printed manual. Painless Accounting, Inc. 4401 Birdsong Plano, TX 75093 ORDERING If you wish to register Painless Payroll for Windows simply print the file REGISTER.TXT and fill in the requested information, or call (800)521-9905 anytime. We can send your program COD and we also accept Credit Cards. As soon as your registration is received you will be sent the latest copy of Painless Payroll for Windows, and a printed manual. You will also be notified of any future releases of Painless Payroll for Windows, and any new products. SUPPORT Telephone Support: We provide full technical support for all of our products. You may call us Monday thru Friday at (900)88-HELP-8 from 8am to 5pm CST. The cost of this support is free for the first 24 seconds and $2.00 for each additional minute. BBS Support: You can also leave a message on our support BBS, RBBS-PC Rbase-5000, operating 24 hours, 7 days a week at (214)881-0313. Kendall Pierce can also be reached on CompuServe at User ID: 70337,3337, GEnie at User ID: K.PIERCE7, and Delphi at ID: PIERCEK. PAGE 2 SYSTEM REQUIREMENTS This program requires an IBM PC or IBM compatible computer with Windows 3.0. INSTALLATION To install Painless Payroll for Windows, put the 'Setup/Program Disk #1' disk into a floppy drive. If windows is not currently running load it by typing 'WIN'. From the windows Program Manager select the 'File' option (Alt+F), then select 'Run' (R). Next type 'X:WINSETUP' (X=the floppy drive where you inserted the 'Setup/Program Disk #1, either A or B), and press Return. Simply follow the directions on the screen. The program will be automatically added to your Program Manager. PAGE 3 FILES 1. Employee File Use this option to enter, edit, or delete your employees. You will first be prompted for an Employee Code. This is any unique code to identify the employee. If you want to look at all the employees on file simply Select the 'Browse...' button. After the Employee Code has been entered all associated information will be displayed. If you are creating a new employee a blank screen will be displayed. You may then edit any fields displayed. You must indicate the type of pay the employee receives. You can have Hourly, Salary, or Commission employees. Enter their pay frequency also. You can have Semi-monthly (twice a month), Bi-weekly (every two weeks), Monthly, or Weekly. If the employee is Salary you can then enter their base pay per year. If they are hourly you may enter their hourly pay rate. You may also indicate if the employee is to receive a 1099 at the end of the year, which may be printed by going to Closing, Print 1099's. If the employee is a commission employee, enter the commission base. The default hours will be the number of hours per week the employee works if they are a hourly employee. You may enter a yearly base amount to be take out for state taxes in the State 1 field, or a percentage of gross earnings percent in the State 2 field. Also enter the number of Federal and State Dependents, if any. Indicate if the employee has any allotments. Enter the employees department so the appropriate accounts will be updated, if you are interfacing with Painless Accounting. You may select the 'Browse...' button to display all departments available. You may also enter any extra federal withholding the employee wishes to be withheld. Next enter the appropriate state tax table. You may select the 'Browse...' button to display all tax tables available. Enter an amount to be withheld for child support if applicable. If you have city taxes which are are percent of gross earnings, enter the percent in the City% field. Otherwise, you may specify a annual base amount of city taxes to be withheld in the CityBase field. You can also enter a limit on the amount of city tax to be withheld. You may also specify if the employee is exempt from FICA, FUTA, FWH, SWH, or SUTA. Next enter the locality information. The days earned and taken for Personal, Vaction, and Sick days will have to be entered manually. Painless Payroll does not calculate this information. The Month to Date, Quarter to Date and Year to Date information is displayed for Gross pay, Federal withholding, FICA, FUTA, Child Support, Allotments, SWH, SDIF, SUTA, and CWH. This information is updated automatically after posting and when the end of month, end of quarter, and end of year processes are run. These totals may be edited at any time. PAGE 4 After all the information is entered you will be prompted to confirm that you want to save the information. You can delete the record at anytime by selecting 'Delete...'. 2. Department File Use this option to enter, edit, or delete deparments. You will first be prompted for a Department Code. This is any unique number to identify a given department. If you want to look at all departments on file, simply select the 'Browse...' button. Once the department code is entered all associated information for that department will be displayed. If it is a new department a blank record will be displayed for you to fill in. You can enter the description, and account numbers for each of the payables, expenses, and checking account associated with this department. If you are interfacing with Painless Accounting, these accounts are the ones that will be used when the information is sent to the General Ledger. After all the information is entered you will be prompted to confirm that you want to save the information. You can delete the record at anytime by selecting 'Delete..'. 3. Pay code File Use this option to enter, edit, or delete Pay Codes. You will first be prompted for a Pay Code. This is any unique number to identify a given Pay Code. If you want to look at all the Pay Codes on file, simply select the 'Browse...' button. Once the pay code has been entered all associated information will be displayed. If you are creating a new pay code a blank screen will be displayed. You may then edit the pay code description. After all the information is entered you will be prompted to confirm that you want to save the information. You can delete the record at anytime by selecting 'Delete...'. 4. Allotments File Use this option to enter, edit, or delete Allotments. You will first be prompted for an Employee Code that will have an allotment. If you want to look at all the Employees on file, simply select the 'Browse...' button. After the Employee Code has been entered all associated information will be displayed. If you are creating a new allotment a blank screen will be displayed. You may then edit any fields displayed. You may enter a description for the allotment, bank account number, the amount of the allotment, and the bank code. If you want to look at all the banks on file, simply select the 'Browse...' button while in the Bank code field. PAGE 5 After all the information is entered you will be prompted to confirm that you want to save the information. You can delete the record at anytime by selecting 'Delete...'. 5. Banks File Use this option to enter, edit, or delete Banks. You will first be prompted for a Bank Code. This is any unique number to identify a given bank. If you want to look at all the banks on file, simply select the 'Browse...' button. After the Bank Code has been entered all associated information will be displayed. If you are creating a new bank a blank screen will be displayed You may then edit any fields displayed. You may edit the bank name, address information, contact, and phone number. After all the information is entered you will be prompted to confirm that you want to save the information. You can delete the record at anytime be selecting 'Delete...'. 6. Identification File This is where you will enter the company name and information pertaining to the company. You may enter the address information, phone and fax numbers, Federal and state ID numbers for the company, and the last check number used. You can also enter a password. The FICA, Medicare, and FUTA percents and limits should also be entered. Next you may indicate if you are interfacing with Painless Accounting. If you answered 'Y' to edit passwords, you must first enter the old password. If this is the first time to edit passwords press enter to indicate no old password has been setup yet. Now you may enter a password. 7. Tax Tables File Use this option to edit the Federal and State Tax Tables. You will first be prompted for a Tax table. These tax table numbers have already been assigned by Painless Payroll. If you want to look at all the Tax Tables on file, simply select the 'Browse...' button. After the Tax Table has been entered all associated information will be displayed. You may then edit any fields displayed. You may edit the Description, SUTA and SDIF percents and limits. Also the Annual earnings bracket may be edited by entering the earnings, along with the percent and base for each amount. NOTE: BE SURE TO ENTER 999999.99 AS THE LAST AMOUNT, IF THIS IS NOT ENTERED NO TAXES WILL BE CALCULATED. PAGE 6 The six additional withholdings fields are used for various calculations for each state. Following is a brief description of the fields used for the different state tax tables. Alabama Field #1 is the allowanace per dependent. Field #2 is the standard deduction, percentage of taxable wages. Field #3 is the maximum standard deduction. Alaska No Taxes. Arizona Field #2 is the standard deduction, percentage of taxable wages, if wages are less than Field #3. Field #3 is the limit test for standard deduction. Field #4 is the standard deduction, percentage of taxable wages, if wages are greater than Field #3. Arkansas Field #2 is the standard deduction, percentage of taxable wages. Field #3 is the maximum standard deduction. Field #4 is the allowance for each dependent. California Field #3 is the allowance for each dependent. Field #4 is the amount for each personal exemption. Colorado Field #1 is the allowance for each dependent. Connecticut No Taxes. Delaware Field #1 is the allowance for each dependent. Field #3 is the standard deduction for married. Field #4 is the standard deduction for single. District of Columbia Field #1 is the allowance for each dependent. Florida No Taxes. Georgia Field #1 is the allowance for each dependent. Hawaii Field #1 is the allowance for each dependent. Idaho Field #1 is the allowance for each dependent. Illinois Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. PAGE 7 Indiana Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. Iowa Field #1 is the allowance for the first and second dependents. Field #4 is the allowance for other dependents. Kansas Field #1 is the allowance for each dependent. Kentucky Field #1 is the allowance for each dependent. Louisiana Field #1 is the allowance for each dependent. Maine Field #1 is the allowance for each dependent. Maryland Field #1 is the allowance for each dependent. Field #2 is the standard deduction, percentage of taxable wages. Field #3 is the maximum standard deduction. Field #4 is the minimum standard deduction. Massachusetts Field #1 is the allowance for one dependent. Field #2 is the allowance for other dependents. Field #3 is the maximum standard deduction. Field #4 is the additional allowance for other dependents. Field #5 is the percentage of taxable wages. Field #6 is the wage limit. Michigan Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. Minnesota Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. Mississippi Field #1 is the allowance for each dependents. Missouri Field #1 is the allowance for other dependents. Field #2 is the allowance for one dependent. Field #3 is the standard deduction for single. Field #4 is the standard deduction for married. Montana Field #1 is the allowance for each dependent. PAGE 8 Nebraska Field #1 is the allowance for each dependent. Nevada No Taxes. New Hampshire No Taxes. New Jersey Field #1 is the allowance for each dependent. New Mexico Field #1 is the allowance for each dependent. New York Field #1 is the allowance for each dependent. Field #3 is the standard deduction. North Carolina Field #1 is the allowance for each dependent. Field #2 is the standard deudction. Field #3 is the limit test base for taxable wages. Field #4 is the percentage of taxable wages if taxable wages are less than Field #3. Field #5 is the percentage of taxable wages if taxable wages are greater than Field #3. Field #6 exemption amount if taxable wages are greater than field #3. North Dakota Field #5 is the percentage of taxable wages. Ohio Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. Oklahoma Field #1 is the allowance for each dependent. Field #2 is the standard deduction, percentage of taxable wages. Field #3 is the maximum standard deduction. Field #4 is the limit test of taxable wages. Field #5 is the rate percentage of wages that exceed Field #4. Field #6 is the percentage of taxable wages. Oregon Field #1 is the allowance for each dependent. Field #3 is the standard deduction. Pennsylvania Field #5 is the percentage of taxable wages. Rhode Island Field #1 is the allowance for each dependent. South Carolina Field #1 is the allowance for each dependent. PAGE 9 Field #2 is the standard deduction, percentage of taxable wages. Field #3 is the maximum standard deduction if one dependent. Field #4 is the maximum standard deduction if more than one dependent. South Dakota No Taxes. Tennesse No Taxes. Texas No Taxes. Utah Field #1 is the allowance for each dependent. Field #5 is the percentage of taxable wages. Vermont Field #5 is the percentage of taxable wages. Virginia Field #1 is the allowance for each dependent. Field #3 is the standard deduction. Washington No Taxes West Virginia Field #1 is the allowance for each dependent. Wisconsin Field #1 is the allowance for each dependent. Wyoming No Taxes After all the information is entered you will be prompted to confirm that you want to save the information. GENERATION 1. Enter Time Use this option to enter additional time for each employee. If you just need to generate regular earnings then you do not need to enter any information here. If an employee has overtime, bonus, or fluctuating hours you should enter it here. You will first be prompted for an employee code. Select 'Browse...' and an employee list will be displayed in the lower left-hand corner of the screen. The employees name, address information, frequency, pay type, department, and title will then be displayed so you can verify it is the right employee. Any pay codes already PAGE 10 entered will be displayed. Select 'Next' to scroll the arrow down to the next pay code, if any. Select 'Previous' to scroll the arrow up to the previous pay code, if any. To delete a line item use the 'Next' and 'Previous' buttons to place the arrow on the appropriate line and select 'Delete...'. You will have to confirm deletion. This will only delete one line at a time. Select 'Add...' to add a new pay code or select 'Edit...' to edit the line with the arrow beside it. After selecting the 'Add...' button you will be prompted to enter a pay code. You may select 'Browse...' to browse the pay codes on the screen. After the appropriate pay code is entered or after editing a line item you can then enter hours/quantity and rate. How gross pay is calculated depends on the pay type of the employee. If the employee is 'S'alary or 'C'ommission any information entered through this routine is added to their regular gross pay. For example, if you enter a Bonus with Quantity 1 and a Rate of $500 dollars for a Salary person making $25,000. After automatic generation their normal pay plus the $500 would be their gross pay. If the employee is 'H'ourly any information entered here becomes their gross pay. So if you have a hourly person that gets 5 hours overtime, you should enter 40 hours at the normal rate and 5 hours at the overtime rate. After selecting cancel you have the option to print a time sheet. This may be printed to the screen or printer and will show all entries entered through the enter/edit time option. 2. Generate Payroll Use this option to generate a payroll. You may generate for Weekly, Bi-Weekly, Semi-Monthly, or Monthly frequencies and then for either Hourly, Salary, Commission, or All employees. This process will calculate all pay, deductions, and liabilities for the employees of the selected pay type and frequency. The entries generated may be edited in the Edit Payroll option. After selecting the frequency and pay type you will be prompted to confirm generation. Select 'OK' to begin generating the payroll or cancel to end the process. 3. Edit Payroll Use this option to look at or edit the earnings and deductions for each employee generated. You may also manually enter an employees earnings and deductions. Be careful because you are able to add more than one entry line for each employee. This will generate two checks for one employee. After selecting this option all employees generated or manually entered will be displayed showing the employee code, name, and gross pay. To see the breakdown of earnings and deductions select 'Edit...' after placing the arrow next to the desired employee. Selecting 'Next' will scroll the arrow down the screen of employees. Selecting 'Previous' will scroll up the list of employees. Once the arrow is on the line of the appropriate employee select PAGE 11 'Delete...' to delete the employee or 'Edit...' to edit the breakdown of earnings and deductions. Select 'Add...' to manually add a new employee to the payroll. After selecting 'Delete...' you must confirm the deletion. After selecting 'Add...' a screen will appear prompting for an employee code. Enter the appropriated Code or Select 'Browse...' to display a list of employees on the screen or 'Cancel' to go back to the payroll listing. Once the employee code is entered, when adding a new record, or after selecting edit you may enter in the gross pay and all deductions. 4. Payroll Worksheet Use this report option to display all the payroll information generated through the generate payroll process and any manual entries entered through the edit payroll option. The report displays the employee code and name along with the gross pay, deductions, liabilities, and net pay for each employee. Totals for each employee and for all employees will also be displayed. The report should be run and make sure all the information generated is correct before printing the checks. 5. Cancel Payroll Use this option to cancel any payroll generated but not posted. This will allow you make corrections and then regenerate the payroll. You will be prompted to to cancel pay records. Select 'Cancel' to stop the process, or 'No' to leave the pay records as they are, or 'Yes' to remove the pay records. If yes is selected, all information in the Enter Time will be cleared out along with the payroll. 6. Print Checks Use this option to print or reprint employee checks. You will first be prompted to reprint checks. If you answer 'No' any checks not printed will be printed. You will then be prompted for the beginning check number. Enter the number and press enter to continue or select 'Cancel' to quit the process. If you answer 'Y' to reprint checks you must then enter the check numbers you want to reprint. Only checks that have been printed and fall in this range will be printed. Then enter the beginning check number. Select 'Cancel' to quit the process or 'Select' to continue. 7. Child Support Worksheet Use this report option to display all the child support generated through the generate payroll process. The report displays the employee code along with the recipient and amount of the child support and a total. 8. Allotment Worksheet Use this report option to display all the allotments PAGE 12 generated through the generate payroll process. The report displays the bank name and information and the lists each employee that has an allotment to this bank along with their social security number and amount of the allotment. 9. Post Payroll Be sure and make a backup before running this process. If any errors occur during this process you will have to restore from your backup, correct the errors and rerun this process. This process will update the month to date, quarter to date, and year to date totals and clear out the detail of the payroll generated. All detail information in the Edit Payroll and Enter Time options will be cleared. After posting you are ready to begin your next payroll period. REPORTS 1. Employee Listing Use this report option to print an employee listing for any range of employees. This report includes the employee code, name, address, phone number, birth date, review date, social security number, hire date, raise date, and drivers license. 2. Employee Labels Use this report option to print labels for any range of employees. You have the option to print on 9 line labels or 6 line labels. It will then print an alignment test. The labels include the employee name and address information. 3. Department Listing Use this report option to print a listing of any range of departments. This report includes the department code and description and the total number of departments listed. 4. Pay Code Listing Use this report option to print a listing of any range of pay codes. This report includes the pay code, description, multiplier. 5. Allotment Listing Use this report option to print any range of employees allotments. This report includes the employee code, allotment description, bank account number, and amount of the allotment. 6. Bank Listing Use this report option to print any range of banks. This report includes the bank code, bank name, address, phone number. 7. MTD Report Use this report option to print a monthly report for any range of departments. The report gives subtotals by PAGE 13 departments and includes the department code, employee code, and quarterly amounts for gross pay, Federal withholding, FICA, FUTA, SUTA, State withholding, SDIF, city withholding, and allotments and child support, along with totals for each of these fields. 8. QTD Report Use this report option to print a quarterly report for any range of departments. The report gives subtotals by departments and includes the department code, employee code, and quarterly amounts for Gross pay, Federal withholding, FICA, FUTA, SUTA, State withholding, SDIF, city withholding, and allotments and child support. 9. YTD Report Use this report to print a quarterly report for any range of departments. The report gives subtotals by departments and includes the department code, employee code, and quarterly amounts for Gross pay, Federal withholding, FICA, FUTA, SUTA, State withholding, SDIF, city withholding, and allotments and child support. UTILITIES 1. Reindex Files Use this option to reindex your data files and pack the data files. This may take awhile depending on the size of your data files. 2. File Sizes Use this option to display how many records are used for each file. 3. Backup Data Files Use this option to backup your data(dbf) files. You will first be prompted to select the the Backup Drive. It will then backup your data to the specified drive. 4. Restore Data Files Use this option to restore your data(dbf) files. You will first be prompted to select the drive to restore from. Once the files are restored it will reindex the files. 5. Printer Set up Use this optin to select the type of printer you have. Use the Scroll bars to scan the list of printers. If your printer is not on the list, use your printer manual to find and select a printer compatible to yours. PAGE 14 CLOSING 1. End of Month Be sure and make a backup of your data files before running a closing routine. This process will zero all the Month to Date fields. 2. End of Quarter Be sure and make a backup of your data files before running a closing routine. This process will zero all the Quarter to Date fields. This process will not zero out the month to date figures, so you must run end of month before running the end of quarter process. 3. End of Year Be sure and make a backup of your data files before running the end of year. This process will zero all the Year to Date figures. It will not zero out the quarter to date or month to date figures, so you must run end of month and end of quarter before running the end of year process. 4. Print W2s Use this process to print W-2's for all your employees. You may specify any range of employees to print W-2's for. 5. Print 1099s Use this process to print 1099's for any employee setup to receive a 1099. The employee file has a field to specify if the employee is to receive a 1099 or not. CONVERT FROM DOS VERSION To convert from the DOS version of Painless Payroll, simply press CTRL+U from the main menu. You will then be prompted to enter the path of your DOS version data files. Press enter to begin the conversion. PAGE 15