










                                                  Q_LABELS 2.0
                                 
                          



                  for IBM PC and Compatible Personal Computers 





                                 
                                                  User's Guide























                          
Voice: (618) 995-2208            
CompuServe: 73621,151            
Internet:
73621,151@CompuServe.Com


Copyrights and Trademarks

The Q_LABELS 20 software is licensed property of TDF Software,
Inc. and is copyright   1993, 1994, 1995 by TDF Software, Inc.
All rights reserved.

Q_LABELS User Guide, copyright   1994, 1995 by TDF Software,
Inc.

IBM and AT are registered trademarks, and PC, PC/XT, PC/2, and
PC-DOS are trademarks of International Business Machines
Corporation.

MS-DOS, Microsoft, Microsoft Mouse, and Microsoft Windows are
U.S. registered trademarks of Microsoft Corporation.

Laserjet 4 is a trademark of Hewlett- Packard.

All other brand and product names are trademarks or registered
trademarks of their respective companies. 

The Q_LABELS 20 software, User's Guide, or portions thereof
may not be reproduced in any form at all without the written
permission of TDF Software, Inc.

Direct all correspondence concerning the Q_LABELS 2.0 software
and User's Guide to TDF Software, Inc., RR 1 Box 74,
Goreville, Il 62939-9608 USA.

Technical Support 

Registered customers receive free technical support for one
year, notices of product updates and new product
announcements.  We offer phone support that is best used for
getting you up and running. In depth support is provided via
CompuServe and other online services, as described below.  We
don't recommend written correspondence because of the lengthy
time delays.  If you have physical disabilities that affect
your ability to communicate with us, please mention your
preferred method of responding.


Online Support

       CompuServe Address:  73621,151

       Internet Address: 73621.151@COMPUSERVE.COM

Phone Support  (618) 995-2208
                                                                        i

Acknowledgements

Many people have helped to mold Q_LABELS throughout its
development process.  Without their help this product would
not have been possible.

TDF Software is especially grateful all of those who gave
their time, advice, and support for Q_LABELS.  To all of
those who helped during the beta testing, thank you. Your job
may be the least known but its value is priceless. 
   
A very special thanks goes to my wife, Vera, who has the
patience of a saint.

Q_LABELS Legal Information 
 
The Q_LABELS software and User's Guide (documentation) are
licensed properties of TDF Software.  Use of this software
indicates your acceptance of the following LICENSE STATEMENT,
DISCLAIMER OF WARRANTY, Disk Duplication Agreement, and CHOICE
OF LAW.

Disclaimer of Warranty

We have made every effort to bring you an effective tool for
creating labels.  However, you must be aware that Q_LABELS is
sold as is, without any warranty of any kind.

USERS OF Q_LABELS MUST ACCEPT THIS DISCLAIMER OF WARRANTY:
Q_LABELS IS SUPPLIED AS IS.  TDF SOFTWARE DISCLAIMS
ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT
LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS
FOR ANY PURPOSE.  TDF SOFTWARE ASSUMES NO LIABILITY FOR
DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE
USE OR MISUSE OF Q_LABELS.  GOOD DATA PROCESSING PROCEDURE
DICTATES THAT ANY PROGRAM BE THOROUGHLY TESTED WITH
NON-CRITICAL DATA BEFORE RELYING ON IT.  THE USER MUST ASSUME
THE ENTIRE RISK OF USING Q_LABELS.  ANY LIABILITY OF THE
SELLER WILL BE LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR
REFUND OF PURCHASE PRICE.

Choice of Law

THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE STATE OF
ILLINOIS AND SHALL INURE TO THE BENEFIT OF TDF SOFTWARE,
INC. AND ANY SUCCESSORS, ADMINISTRATORS, HEIRS AND ASSIGNS.
ANY ACTION OR PROCEEDING BROUGHT BY EITHER PARTY AGAINST THE
OTHER ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL BE
BROUGHT ONLY IN A STATE OR FEDERAL COURT OF COMPETENT 
                                                                       ii

JURISDICTION LOCATED IN WILLIAMSON COUNTY, ILLINOIS. THE
PARTIES HEREBY CONSENT TO IN PERSONAM JURISDICTION OF SAID
COURTS.

License Statement

Q_LABELS is licensed for the exclusive use of the original
purchaser for use on one computer only.  You must treat
this software just like a book.  An example is that this
software may be used by any number of people and may be freely
moved from one computer location to another, so long as there
is no possibility of it being used at one location while it's
being used at another.  Just as a book cannot be read by two
different persons at the same time.

Disk Duplication Agreement

This software is not copy protected.  TDF Software authorizes
you to make backup copies of the software for your archives
only for the sole purpose of protecting your investment from
loss.

Documentation Additions

Any changes to the program that occur after this manual was
sent to the printer will be included in the on disk file
ADDENDUM.DOC.

You Can Help Us

We have spent several thousand hours preparing this software
and have provided it to you at a very reasonable price.  For
your convenience, the disk you have received is not copy
protected in any way.  Our license is very liberal in allowing
you to make backup copies to protect your investment.  Your
honesty in not providing copies to others will help us to stay
in business and give you even better software in the future.






            







                                                                      iii

                            Table of Contents

Technical Support. . . . . . . . . . . . . . . . . . . . . . i

Legal Information. . . . . . . . . . . . . . . . . . . . . .ii

Getting Started. . . . . . . . . . . . . . . . . . . . . . . 1
     Minimum System Requirements . . . . . . . . . . . . . . 1
     Installation. . . . . . . . . . . . . . . . . . . . . . 1
     Command Line Options. . . . . . . . . . . . . . . . . . 2

The Q_LABELS System. . . . . . . . . . . . . . . . . . . . . 2
     Concept and Definitions . . . . . . . . . . . . . . . . 3
     Using Keys . . . . . . . . . . .  . . . . . . . . . . . 3
     Using a mouse . . . . . . . . . . . . . . . . . . . . . 3

What can I do from the Main Menu?  . . . . . . . . . . . . . 3
     Changing Drives . . . . . . . . . . . . . . . . . . . . 4
     Configuring Your Printer. . . . . . . . . . . . . . . . 7
     Designing Custom Label Sizes. . . . . . . . . . . . . . 7
     Changing the Colors & Wallpaper . . . . . . . . . . . . 9

Naming Files . . . . . . . . . . . . . . . . . . . . . . . .10

Navigating the Label Form. . . . . . . . . . . . . . . . . .11
     Overview of keys. . . . . . . . . . . . . . . . . . . .11
     Your First Label can be as easy as. . . . . . . . . . .13
     Setting up the label form . . . . . . . . . . . . . . .14
     Creating a New Database . . . . . . . . . . . . . . . .14
          Adding records . . . . . . . . . . . . . . . . . .14
     Indexing. . . . . . . . . . . . . . . . . . . . . . . .15
     Deleting records. . . . . . . . . . . . . . . . . . . .15
     Undeleting records. . . . . . . . . . . . . . . . . . .15
     Previewing the label. . . . . . . . . . . . . . . . . .15
     Printing a label. . . . . . . . . . . . . . . . . . . .16
     Printing to envelopes & post cards. . . . . . . . . . .16
     Repeating Text. . . . . . . . . . . . . . . . . . . . .16
     Searching For a Record. . . . . . . . . . . . . . . . .16
     Choosing Records From a List. . . . . . . . . . . . . .17
     Using The Calendar. . . . . . . . . . . . . . . . . . .17
     Backing Up Your Database. . . . . . . . . . . . . . . .17
     The Ruler . . . . . . . . . . . . . . . . . . . . . . .17

POSTNET Barcode. . . . . . . . . . . . . . . . . . . . . . .17

Using the Post Card and Index Card
Forms. . . . . . . . . . . . . . . . . .  . . . . . . . . . 18
     Card Keys . . . . . . . . . . . . . . . . . . . . . . .18

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . .19

                                                                       iv

Getting Started

Minimum System Requirements

In order to install and operate Q_LABELS successfully, you
need 

  An IBM PC or 100 percent compatible personal computer with
   a hard disk drive.

  512K of RAM (1M of EMM memory recommended)

  MS-DOS (or PC-DOS) version 3.20 or later

  Printers supported: most dot matrix; Laserjet 4 (tm) and
   compatible laser printers.

  Almost any monitor

Installation  

First of all, make an exact backup copy of your Q_LABELS disk
and store the original disk in a safe place.  You can use the
DOS DISKCOPY command or a utility such as our KOPYIT program.

Automatic Installation  

Substitute the floppy disk drive letter in the following
command from which you are installing the Q_LABELS program.
Type only the commands that are in bold.  From the DOS prompt
type the commands: 

  A:      [press ENTER].

  INSTALL [press ENTER].

Follow the prompts during installation.  INSTALL will copy the
file QLABELS.EXE to a directory of your choice.  This file is
in compressed form and actually contains several different
files.  Simply copying the program files to your hard drive is
not enough.  They must be expanded.  Your CONFIG.SYS file
must have the command files=20 for Q_LABELS to operate
correctly.  INSTALL will check your CONFIG.SYS file and
prompt you if any changes are needed.  If you answer Yes then
INSTALL will make the changes for you. INSTALL will not make
any changes to your AUTOEXEC.BAT file and will only change the
CONFIG.SYS file if you let it.




                                                                        1

Manual Installation 

You can manually install the program by copying the
QLABELS.EXE file to a directory of your choice and expand it's 
files by typing it's name and pressing enter.  Once the files
are expanded, erase the file QLABELS.EXE. It's no longer
needed.  You must also have the line files=20 in your
CONFIG.SYS for Q_LABELS to be able to use it's database
features.  The number 20 can be any number higher but not
lower.  If you are unsure of how to do this then consult your
DOS users manual or let INSTALL do it for you.

Once Q_LABELS is successfully installed on your computer,
change to your new directory and type QL (press ENTER) to
start the program.

Command Line Options

A command line option is used when you need a program to
perform in a particular manner.  To use a command line option
type QL, a space and the option.

  /M  Starts Q_LABELS in monochrome mode

The Q_LABELS System

  Supports the use of a Microsoft or compatible mouse.

  Allows you to design and print labels in 12 predefined and  
   20 user defined sizes.

  Prints a five, nine, or the new 11 digit POSTNET (Postal    
   Numeric Encoding Technique) barcode.

  Design and print single or tractor feed Post Cards (3"x    
   5") on dot matrix printers. 

  Design and print single or tractor feed Index Cards (4" x   
   6") on dot matrix printers.

  Print your labels & return address onto legal or regular    
   size envelopes, post cards, & index cards. Includes an      
   optional advertisement or special greeting line that prints 
   on legal size envelopes.

  Prints to LPT1, LPT2, or LPT3 - supports several printers   
   but will print like DOS if necessary.

  Create as many databases as you need.  Each database can    
   hold more than a million records.  The size is only limited 
   by your hard disk capacity.
                                                                        2

Samples of several barcodes were sent to the United States
Postal Service, St. Louis Division Business Center on Sept 21,
1994.  These were printed on an IBM PS/1 printer and received
a 100% readability approval.

Concept and Definitions

The bar at the top of the menu which contains the menu items
File, Labels +, etc. is called the menu bar.  The other boxes
are called pull down menus.  Every menu item has one letter
that is highlighted (a different color from the rest).  A menu
item followed by the sideways triangle () opens another menu.
A menu item followed by three dots (...) opens a dialogue box. 
A menu item followed by nothing starts that feature.

Using Keys

If you want to activate an item in the menu bar, press the Alt
key + the highlighted letter of that item and the appropriate
pull down menu will be activated. Activating an item in a pull
down menu is done by pressing the highlighted letter. 
Pressing the Up or Down arrow keys will move the lightbar to
different menu items, press the Enter key to activate that
item.  Pressing the Right or Left arrow keys will move to the
pull down menu under another menu bar item.

Using a mouse

Move the mouse (point) to any item, menu bar or pull down
menu, and mouse click (press the left mouse button once) to
activate that menu item.  When selecting from a list, double
click (press the mouse button two times) on that item.

What can I do from the Main Menu?

Use the arrow keys to move the light bar around the menu and
press ENTER to select the highlighted item. Pressing the
highlighted letter from any pull down menu also executes that
item.  Press the F1 key while on a selection to see a help
message.

File

     Help 
Brief help is available by pressing the F1 key while
highlighting any menu item.  Pressing the Enter key while on
this option will present another menu with several areas that
you can  choose from to view detailed help.  Choose from the
following menu item list.

  ASCII Chart       Custom Labels       Index Cards
                                                                        3

  Labels            Main Menu           Printer Setup   

  Post Cards        DPBC                Windows   

  ZIP Codes   

  About    
   Shows an About box with the copyright notice. Your name or  
   company name will be branded into this box also.

  Edit Return...
   A dialogue box from which you can edit or create a return
   address for printing onto envelopes, post cards, or index
   cards.

  Changing Drives...
   The default drive is the drive letter from which you        
   started Q_LABELS.  Usually this is C or possibly D drive.   
   Selecting this option lets you change the default drive     
   letter to another disk drive, such as one of your floppy    
   disk drives.  All of the files will be read and written to  
   this new drive.  Q_LABELS is disk intensive. It's database  
   functions read and write to disk a lot. Although you can    
   use a floppy disk for your databases, it is not             
   recommended.  The time to read and write will be            
   considerably slower.

  exit QL...
   Selecting this and pressing the ENTER key will show you a   
   Quit Now prompt.  Press Y to exit the program or N to       
   continue.   Pressing the Esc key from anywhere on the main
   menu or the label form will also bring up the Quit Now      
   prompt.

Labels +

  Label Form
   This selection takes you to the label form where you can    
   type, save, print a label, preview what your label should   
   look like before printing, and change any single line to    
   another "style" of print; bold, condensed, italics, or
   d o u b l e  w i d e .

  Open label Database...
   Previously saved database files can be selected from this   
   file dialogue box.  After choosing a file you will be
   taken into the label form.




                                                                        4       
  Delete label Database...
   Erase any database files you do not need.  You will be      
   presented with file box containing all of your saved label  
   files.  Highlight the ones you wish to erase and press      
   ENTER.  Files erased with this procedure can not be         
   recovered by Q_LABELS.

     Free Form Labels 

  Create Custom Labels...
   Creates a custom label up to 6" wide, 2" high and from 1   
   to 3 across.

  Delete Custom Label File...
   Erases any custom label files you have created.

Index Cards

  Index Card Form
   A form for imputing data onto an index card.  Dot matrix
   printers only.

  Open Index Card File...
   Opens any previously saved index card file for editing or
   printing.

  Delete Index Card File...
   Erases any saved Index Card file from disk.

Post Cards

  Post Card Form
   A form for imputing data to print onto a post card.  Dot
   matrix printers only.

  Open Post Card File...
   Opens any previously saved post card file for editing or
   printing.

  Delete Post Card File...
   Erases any post card file from disk.

Tools

  Colors 
This pull down menu opens another that contains the items of
the program for which the colors can be changed.  The items
are:

  Menu Body...                   Menu Top Left Border..


                                                                        5

  Menu Bottom Right Border...    Menu Highlighted Letter...

  Lightbar Highlighted Letter...   Lightbar...

  Main Screen Body...            Help Windows...

  Input Forms...                 Form Windows...

  Buttons 
  Prompt Hot Button              Prompt Not Hot Button

  Forms Hot Buttons              Forms Not Hot Buttons

  Preset Colors 

  Apple       Blue Berry        Classic Black

  Default Colors    Lime        Newspaper

  Sea    Bright Blue & White    Bright Yellow

  Change Wallpaper
   Select a new main screen background character.

  Save Desktop
   Saves to a disk file the information for your desktop and   
   all colors.

  Select Printer
   Choose from several printersin a list that best immolates
   your printer.

  Select Printer Port
   Choose the correct printer port for your printer.  The      
   default is LPT1.

  Test Label
   Helps you align the labels in your printer. (dot matrix     
   only)

  Reset Printer
   Sets your printer to it's default settings.  This is the    
   same as turning the printer off and back on. 

  Calculator
   A simple to use pop-up calculator.





                                                                        6

  Calendar
   A pop-up calendar.  This calendar will also pop-up while in
   the label or card forms, allowing you to insert a date
   directly into your text.

  QL Info
   Information about your computer system.

  Welcome Msg Off
   When you first start Q_LABELS a welcome message appear. 
   Selecting this item lets you choose to disable this         
   message.

  Password 
  Set Password       Remove Password


Configuring Your Printer

From the Main Menu select Tools, Select Printer.  You will be
presented a list of printers.  Use the arrow keys to scroll up
or down through the list and when your printer is highlighted,
press the enter key.  You will now be shown a list of fonts.
Choose one and press enter.  A disk file will be created that
contains the information needed for your printer.  Q_LABELS
will read this file every time you start the program.  If you
ever need to change printer drivers in the future, then repeat
this procedure.

The number of printers supported by Q_LABELS is being
increased as the program is updated.  If you do not see
your printer in the list, check your printer manual a see if
it emulates EPSON or IBM, then select the EPSON or IBM
Proprinter driver from the list.  If your using a laser
printer that supports Laserjet 4 imulation then select the
Brother HL-665 driver.

Setting the printer port can be done from the Tools menu by
choosing Select Printer Port.  From the dialogue box that pops
up choose from LPT1, LPT2, or LPT3.  Use the arrow keys to
move the radio button to the port your printer is connected to
and press enter.  The default port is LPT1.  You must select a
printer before using this option.

Designing Custom Label Sizes

If a defined label size you need is not available from the
print menu, you can use this routine to design up to 20 custom
sizes. All label data is edited and printed from the label
form which can accept up to 60 characters across and up to 14

                                                                        7

lines of text.  Use up to these maximum values when designing
your labels to print.   Using the maximum of 60 characters and
14 lines would create a label 6" wide by 2" high.

When you use the Create Label Definitions option from the main
menu you will first be presented with a list of twenty files
from which to choose.  These files will hold the values you
will enter.  If any file has already been used it will have a
check () beside it.  After selecting a file, you will be
presented with a form that will accept your values. There are
six steps to designing your own labels.

  Step 1
   The first option will be for a description of the new       
   label.  You must enter a description.  This is what will    
   show up in the print menu!

  Step 2
   The next item will be the width of your label. This will be
   the maximum number of characters that your label can hold   
   and is based on 10 characters per inch. I.E. if your label  
   is 2 1/2~ wide then enter a 25 here (2.5 x 10).

  Step 3
   Next enter the maximum number of lines that your label      
   could print.  A 15/16~ high label can print 5 lines, a 1"   
   can print 6 lines. Even  if you don't plan to type text in  
   all of the lines, make sure you enter the maximum number    
   that could print.  This will keep the spacing between       
   labels correct.

  Step 4
   Enter the number of lines (vertically) between labels, most
   generally this will be a 1 but if your labels are touching
   each other use 0 here.

  Step 5
   You can design labels up to three across on a page.  Now    
   enter the number of labels across that you will be using.

  Step 6 
   This last value is expressed in tenths of an inch and is    
   the number of spaces (horizontally) between labels.  Enter  
   a whole number from 1 to 10 here.

When you have done all of this, mouse click the Done button.
You will be prompted to save your new label. Move the light
bar to Yes or to No and press the enter key (or click on the
appropriate button with your mouse).  You will now be able to
use this new label definition to print with from the label
form.
                                                                        8
NOTE:
If you use double-wide printing on labels with more than 1
across, keep the  width of your designed label in even
numbers.  The total number of labels across (times) the width,
plus the total number of spaces between labels can not be more
than the actual width of your paper.  When printing labels
that are more than 1 across, the number of labels to print (in
the label form) refers to each row of labels. If you have
three across then each row of will print the same information. 
If you are printing on a laser printer then double-wide will
also be extra high.  Allow an extra line above and below.

Changing Colors

From the Tools menu select Colors and a menu of items will be
shown.  Choose any of these items and the color selector will
pop up.  Use the arrow keys to move the small window to the
color combination you want and press the enter key to set the
colors.  As you move the window through the different colors,
the area marked text text, etc will change to the colors that
are in the small window.  If you have a VGA or better monitor
you can press the spacebar to change the colors to a bright
color set.  If your screen blinks then use only the normal
colors.  If you are using a mouse then simply double click on
the colors you want.  Repeat this for every item of the
program for which you wish to change colors.  The area of the
program you are changing is listed at the top of this form. 
If you want to use these colors the next time you start
Q_LABELS then you must choose Save Desktop from the menu.

File    Labels +   Index Cards    Post  Cards      Tools

[]Menu Body & TextĿ
 Ŀ              
  *                             
                     Done     
                      
                       Cancel   
                      
                                 
                                 
                                 
               
                                                   
 [ ] Spacebar to Toggle On Bright Colors           
                                                   
 Ŀ   
   Item    text text text text   text text text  
   Item    text text text text   text text text  
   Item    text text text text   text text text  
    
ٰ
                                                                        9

The menu also contains some preset colors that you can use.
Simply select one of these and press enter. Choose Save
Desktop.

Changing the Wallpaper

The wallpaper is the ASCII character that makes up the main
menu desktop.  The default character is ASCII # 177 ().  From
the Tools menu choose Wallpaper and a pick list will be made
available.  Use the Up/Down arrow keys to scroll this list
until you find another character you like.  Press the enter
key to change the background character.  When you have found
one you want to keep, choose Save Desktop to make it
permanent.  

Naming Files

DOS will only accept certain characters for filenames. For a
complete listing check your DOS reference manual.  If you
enter an illegal character DOS will report an error to this
program.  To be safe follow these rules:

  A filename can be up to 8 characters long.

  You can use the letters A to Z and/or the numbers 0 to 9.

  Other acceptable characters are $ % ~ ^ _ - ! # @ {} () &

  An extension will be added to all filenames.  Do not try to 
   add one!

An extension of a filename is the period followed by up to
three letters.

Example: MYDATA.DBF

The .DBF is a database extension and is what will be added for
you.  All you would need to do is type in MYDATA.  Do not use
or end your filename with a period, this character is part of
the extension.  All databases will have three files,
MYDATA.DBF, MYDATA.GDX & MYDATA.INF.  The .DBF file will
contain the database records, the .GDX file is the index file
that Q_LABELS uses to sort the database and the .INF file
contains the label size, field to sort on, etc. This can be
changed at any time while in the label input form.  See
Setting up the label form.  If you are saving a file from
the Post card form an extension of .PCD will be added.  From
the Index card form an extension of .ICD will be added.  These
two files are saved in an encrypted ASCII format and are not


                                                                       10

readable by other programs.  This is for your security as
anyone who looks inside one of these files will only see
garbage.

Navigating the Label Form

The label form consists of 16 fields from which you can enter
text to be printed or saved as a record in a database file. 
When you enter the label form press the F4 key to begin edit
mode.  This will position you in the first field (ZIP code
field).  You do not have to use any fields (lines) that you do
not want.  If you want your database sorted in some sort of
logical sequence then you should use the ZIP code field or the
last name field.  You can navigate the different fields by
using the enter key or the UP/Down arrow keys.  Other keys to
move through the fields are the tab (moves down) and the
shift+tab (moves up).  Q_LABELS does not require that you
choose a label size and create a database for only that size. 
You can create a database of information and print to almost
any size label.  Only the information that can fit on a
particular size label will print.

Overview of keys used in the label form

  F1
   Press this key at any time for help.

  F2
   Save or add the current record to the database.

  F3
   Previews the current label size with your text in it.

  F4
   Edit the label record.  You are now in edit mode.

  F5
   Add mode.  This positions you in the label form and erases  
   the current contents (screen only). After editing, choose   
   Save (F2) to make your changes permanent.  This will add a  
   new record to the database.

  F7
   Opens the Print Dialogue Box.

  F8
   This allows you to print your label directly onto index,    
   post cards or envelopes.  A form will pop up for you to set 
   the options.  Do not print to post/index cards with a       
   laser.

                                                                       11

  F9
   Cancels edit mode.  Unless you have saved the record no     
   changes made will be permanent.

  F10
   Creates a new database.  You will be prompted for a file    
   name.
       
  Alt+B
   Backup.  Backs up the current open database to a floppy     
   disk drive specified by you.  You will be prompted for the  
   disk drive letter.

  Alt+I 
   Index.  Pressing this key combination allows you to         
   re-index or completely rebuild the database.  You must do   
   one or the other after making any changes.  This is how     
   Q_LABELS keeps track of your records. Choosing to rebuild   
   will make any deleted records permanent. Indexing only      
   marks the deleted records but does not remove them.

  Alt+K
   A chart listing all of the keys needed in the label form.

  Alt+O 
   Toggles the ruler On/Off.
        
  Alt+P
   Quick Print.  Prints the current record (one time) with the 
   settings in the print dialogue box.
         
  Alt+R 
   Repeats the text into the current field that was in the     
   same field from the previous record.  This can save time    
   when several records must contain some of the same          
   information.

  Alt+S
   Search.  Choose Find or Repeat.

  Alt+X
   Escape to the main menu.

  Alt+D
   Deletes the current record from the database. Deleted       
   records are marked as inactive in the index file and are    
   not shown.  They are only permanently erased when you       
   rebuild the database.



                                                                       12

  Ctrl+E
   Erases the contents of any line that the cursor is on       
   (screen only).  Changes are permanent until you choose      
   save.

  Alt+U
   Allows you to restore any deleted records.

  Ctrl+F3
   Allows you to select a record from a list.  Use the Up,     
   Down (Arrow keys), Page Up, Page Down, Home, or End keys to 
   move to different records.  When you have  highlighted the  
   record you need, press the Enter key to make that the       
   active record for printing or editing. Press the Esc key to
   close the list.

  Shift+F3 
   Displays the pop-up calendar.

  Page Up
   Go to the previous record in the database.

  Page Down
   Go to the next record in the database.

  Ctrl+Page Up
   Go to the first record in the database.

  Ctrl+Page Down
   Go to the last record in the database.

  Insert
   Toggle from insert mode (default) to overwrite mode.        
   Overwrite (Typeover) mode replaces the current character    
   with the new one typed.

Your First Label can be as easy as

  Type QL and press the Enter key. [starts the program]

  Use arrow keys to highlight Labels + [top of main menu]

  Light bar will be on  Label Form     [first choice]

  Press Enter                          [enter label form]

  Press F4                             [begin edit mode]

  Type in up to five lines of text.

  Press Alt + P                        [prints the label]
                                                                       13

Setting up the label form

The label form has its own default (normal) settings, such as
the size of the label, how many labels to print, which field
to sort on, and whether or not to print barcodes.  When you
create a database this information is saved in a separate file
and is used every time you open that particular database.  
Once you have a database open you can change its default
settings temporarily or even permanently.  Press the F7 key
to bring up the print form and using the tab key or mouse
select an option to change.  If this is to be a permanent
change then choose save.  If it is temporary then choose quit. 
You can change these options as often as needed.  The default
settings are:

     Label Size      = 3 1/2" x 15" by 1 across
     Barcode Option  = Yes
     Index Option    = Last name field
     Number to Print = 1

Creating a New Database

Use the following four steps to create
a new database.

  Press the F10 key and follow the prompts.  You will need to 
   tell Q_LABELS what to name the database and on which field  
   to sort.  See Naming Files.

  Press F5 key or click on the Add button. This clears the    
   input form and prepares to add the first record.

  Type in the first record.

  Press the F2 key or click on the Save button.  Answer Yes   
   to the prompt and this will add the record to the database.

Adding records

  Repeat steps 2,3 & 4.

The database and Index files will be created at this time. 
When you have added all the records for this session that you
need you must re-index the database so that Q_LABELS knows
where all of the records are.  Do this by pressing the Alt+I
keys and choosing Index from the prompt.





                                                                       14

Indexing your database

When Q_LABELS creates your database it also creates an index
file in which it stores a list of the records in a sorted
order.  Your records can be sorted on the zip code field or on
the last name field.  The last name field will sort everything
alphabetically.  The zip code field will be sorted in order of
lowest to highest number.  This is perfect for mailing lists
and actually helps the U.S.P.S. move your mail faster.

You can force Q_LABELS to re-index the database by pressing
the keys Alt+I and choosing Index from the prompt.  This
should be done after any records have been changed or added
(before ending the current session) and after changing the
field on which to index.  

The Index prompt will offer you three choices:  Index,
Rebuild, and Cancel.  Index will create a new index file
using the database as is.  Rebuild will create a new database
and index file and will remove any records that have been
deleted.  Once you choose to Rebuild you will not be able to
restore any previously deleted records. 

Deleting records

Press the Alt+D keys and choose Yes from the prompt to mark a
record for deletion.  This record will not be available for
use but can still be restored if needed.  Once you choose
the Rebuild option this record will be erased permanently.

Undeleting records

Press the keys Alt+U and a list of deleted records (if any)
will be displayed.  Use the arrow keys to highlight a record
and press the spacebar, the enter key, the capital letter T,
or click on the Tag button to mark (tag) the record for
restoring.  Once you have marked all of the records you wish
to restore press the letter D or click on the Undelete button
and the records will be restored to the database.  Press the
Esc key at any time to quit this function without doing
anything.

Previewing the label before printing

Press the F3 key for a preview of what your label, post cards,
or index cards should look like when printed.  If you have a
VGA or better monitor the special print styles will also show. 
The special styles can alter where your label actually prints
and the viewer is mainly intended as a help aid. 


                                                                       15

Printing a label

Press the F7 key to bring up the print dialogue box. This box
contains the settings you will be using for printing.  Label
size, number of labels (same record), print current record,
print all records in the database, print a POSTNET barcode
(see barcodes below), and Save are all selected here.  To
temporarily use any of these options, press F7, change the
option and choose Print, Print all, or Tag.  If you wish to
change the label size and/or other options, then  after
choosing them, select the Save button.  These options will be
save to file and will be the default options every time you
open a particular database.  This creates the *.INI file.  The
Tag button lets you tag (mark) records and will print each
record the number of times that is set in this box.  Press the
spacebar to pause printing.  You will be prompted to continue
or cancel.

Printing to envelopes & post cards

You can print your label directory onto envelopes, post cards,
and index cards.  Press the F8 key or mouse click on the Env +
button to bring up a dialogue box.  From this box choose Env
or Cards.  Another dialogue box will appear from which you set
the options for printing.  At this point you can choose to
print the label only or the label and your return address.  If
you are using legal size envelopes you can print the special
greeting line.  Printing to post cards is only supported with
a dot matrix printer.

Repeating Text

When you are entering records and some of them will contain
the same data this feature can be a real time saver.  Q_LABELS
remembers what was in the previous record in each field. 
Press the Alt+R keys and the information from the previous
record in the field that the cursor is in will be repeated
into the current record.

Searching For a Record

Press the keys Alt+S to bring up the Search prompt.  If you
choose Find you will be prompted to enter the text for
which you are searching.  It has to be text that is in the
indexed field.  If you have indexed on the ZIP code field
then you must enter all or part of a Zip code.  If your index
is on the last name field then enter all or part of a
last name.  Press the enter key to begin the search.  If found
then this record  will become the active record.  Once you
have entered text for the search, you can choose Repeat to
find any other text that meets the same requirements.
                                                                       16

Choosing Records From a List

You can choose the current record from a list of active
records.  Press the Ctrl+F3 keys and the active records
will be shown in a list.  Scroll the list with the arrow keys
and when you have the record you need highlighted, press the
enter key.  This will now be the active record.

Using The Calendar

The pop-up calendar can be useful for entering any date
directly onto a label.  Press the Shift+F3 keys to bring up
the calendar.  Use the arrow keys to move to different dates,
the Page Up & Page Down keys to change months, and the
Ctrl+Page UP and Ctrl+Page Down keys to change the years. 
When you are in an active field of the database record that
can accept a date, press the enter key to insert the date at
the cursor location.  The only field that can not accept a
date is the Zip code field.  You must be in edit mode before
the calendar will work.

Backing Up Your Database

It is a good rule of thumb in computing to make a backup of
all your important data.  You must first have a database open
and be in the label form.  Place a floppy disk in the drive
you are going to save your data.  Press the keys Alt+B and
from the prompt choose A or B for the floppy disk drive
letter.  The backup will be automatic from this point.

What Were Those Keys Again

While in the label form, press the keys Alt+K for a brief
description and a list of the keys used in the form.

What's The Ruler For?

The ruler is a visual aid to help you determine how many
characters to type on a line.  If you are mainly going to be
using one size label then you won't want to be typing more on
a line that can be printed.  Toggle the ruler on or off by
pressing the keys Alt+O.

POSTNET Barcode

Your printer must be able to print graphics before you can
print a barcode.  A barcode is a series of tall and short
bars.  These bars represent a sequence of digits that are
created from your ZIP code.  Q_LABELS can print a five, nine,
and an eleven (DPBC) POSTNET barcode.  With the postal service 
                                                                       17

using new automated sorting equipment, it is important that
you use your ZIP on all of your mailings.

Unless you mail large mailings, you do not need to be
concerned with using the eleven (DPBC) digit ZIP.  If you do
use large mailings then you can reduce your postage rates by
applying for a bulk mail permit from the U.S.P.S..  Ask them
for a copy of the section of the Domestic Mail Manual titled
Barcoded Mailpieces.  This will give you all of the
information you need for using the DPBC (Delivery Point Bar
Code).

Using the Post Card and Index Card Forms

The post card form and the index card form are identical in
function.  The same keys that apply to one apply to the other. 
You can create and print from 1 to 99 cards at a time.  When
you first enter the forms you will be positioned on the first
line ready to edit an existing record (if you opened one from
the main menu) or create a new one.  The data saved for these
cards are individual encrypted files.  They have been
encrypted and can only be used by the Q_LABELS program.  Enter
text in these forms like any text editor.  You do not have to
save your data to print a card.  This form was not designed to
print to a laser printer.


Index and Post Card Keys

  F1
   Press this key for help.

  F2
   This option will let you save your card to a file.  See     
   Naming Files.

  F3
   Preview the card.

  F7
   Print the card, you enter the number of cards you want      
   printed.

  Alt+X
   Return to the main menu.






                                                                       18

                                Glossary
                
active  A window or dialogue box that is currently in use.

alphanumeric  Composed of letters or numerals or both.

application  Software designed to carry out a certain kind of
action.  Sometimes called a program.

arrow keys  The up, down, left, and right arrow keys on the
keyboard that control cursor movement.

ASCII  American Standard Code for Information Interchange.  A
standard format for representing characters on a computer. 
The extended ASCII character set contains 256 characters.  A
DOS text file is usually in ASCII format.

back up  To save copies of files for safekeeping.  You can
back up any database file as you work on it to protect your
work in case of computer or power failure.

button  A small box with text in it that activates an option
when selected.

byte  The amount of space needed to store a single character. 
1024 bytes equals one kilobyte (K).

check box  A small box in a dialogue box that represents an
option.  Clicking an empty check box selects the option.

click  To press and release a mouse button once, usually the
left button.

close  To exit a dialogue box or window.

command  An instruction given to a computer to carry out a
particular action.

CUA  Common User Access.  A set of terminology, keystrokes,
and commands designed by IBM to provide standardization among
applications.  Q_LABELS is CUA compliant.

compressed file  A file in a special format to conserve disk
space.  Q_LABELS is shipped with compressed files.  You must
expand the files to be able to use them.

current directory  The directory you are using.

cursor  A symbol (usually a blinking horizontal bar) that
designates the current position on the screen.

                                                                       19

default  A preset setting or action that takes effect unless
specifically changed.

dialogue box  A way of communicating with the program.  A
dialogue box displays messages and warnings, and lets you
select options.

directory  An index of the names of a group of files and
subdirectories.  The root directory is the main directory of
a disk and all other directories branch from the root.

DOS  Disk Operating System.  Software that oversees disk,
video, and keyboard activity.  A computer needs a disk
operating system to function.

DOS prompt  A set of characters, such as C:\>, from which you
can enter DOS commands.

DPBC Delivery Point Bar Code.  Used by the postal service.

encrypted file  A file whose information has been altered,
allowing only the application that created it to use it.

file  Information stored on disk under a single name.

file extension  The three-letter suffix following the period
in a filename.  All filenames created and used by Q_LABELS
will have an extension.

file format  The arrangement and organization of the 
information in a file.  The application which creates the file
will determine it's format.  The database files created by
this application use a dBase type format.  The files created
in the index card and post card forms are DOS text files which
have been encrypted and can only be read by Q_LABELS.

function keys  A group of keys, labeled F1, F2, etc, which can
be used by themselves or with Alt, Ctrl, or Shift keys to
provide access to certain features.

help  A feature that gives you information and instructions on
using an program.

kilobyte (K)  1024 bytes of information or storage space.

list box  A box that displays a list of choices.  If the list
is too long to  display all choices, it will have a scroll
bar, so that you can view additional items.



                                                                       20

megabyte (M)  1024 kilobytes (1,048,576 bytes) of information
or storage space.

memory  A computer's temporary data storage area.  See RAM or
ROM.

menu  A list of options from which you can select a particular
function or command.

menu bar  The area at the top of the screen containing
headings for pull-down menu items.

parallel printer  A printer that accepts information by way of
a parallel interface.

path  The address that tells a computer where to locate a
directory or file on a disk.  A path includes the drive, root
directory, and any subdirectory names.

port  A connection device between the computer and another
component.

POSTNET bar code  A series of tall and short bars, used by the
postal service that represent your ZIP code.

program  Software designed for a certain use.

RAM  Random Access Memory.  The working space or memory for
the program you are using.  RAM is erased when the power is
turned off.

ROM  Read Only Memory.  The part of the computer's main memory
that contains the basic program that run the computer.  ROM
cannot be erased. 

text file  A file saved in ASCII file format.  It contains
text, spaces, and returns, but no formatting codes.

ZIP code  Zone Improvement Plan.  A series of digits that
represent your address.  ZIP+4 is a registered trademark of
the U.S. Postal Service.

                                                                       21
