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        4.0 Sorting and Editing Entries
        -------------------------------

        4.1 Overview
        ------------

        Entries may be  placed  in lists for  viewing,  editing,  and/or
        printing by sorting  on any combination of the nine entry items.
        The entry number range may also be specified. The maximum number
        of entries in a list is 960.



        4.2 Sort Entries
        ----------------

        To sort and place entries in a list, select  <1>  from the Sort/
        Edit Entry  Activity Menu.  The entry  item  ranges and  strings
        last specified are displayed.  The number  of entries  currently
        in the list is displayed along  with the list amount total which
        is the summation of all list entry credits and debits.

        During  sorting,  entries  are added to  the list when  all nine
        entry items  fall within  the displayed  item  ranges  and match
        the displayed strings.  If no value is  specified  for an  item,
        then the  corresponding  entry  item is  considered a  match and
        does not eliminate the entry from being included in the list. If
        no entry item ranges or strings  are specified, then all entries
        within the displayed entry range are added to the list.  Entires
        appear only once in any lising.

        Entry items Check, Date, Group 1, Group 2, and  Comment  may  be
        sorted on any beginning portion of the string.  Blank spaces and
        upper/lower case characters are significant. All item ranges are
        inclusive. To sort out entries with zero amounts, specify amount
        range 0.00 to 0.01.




















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        4.2 Sort Entries (continued)
        ----------------

        The transaction item range functions as follows:

           1.  If Last - First = 4 then only entries that have the First
               and Last transaction type are matching.

               Ex.  If the transaction range is 1 and 5 then only credit
                    refund entries are matching.

           2.  If Last - First < 8 then only entries that have the First
               through the Last transaction types are matching.

               Ex.  If the transaction range is 1 and 8 then only credit
                    entries are matching.

           3.  If Last - First > 7 then only entries that have the First
               through Last - 8  and  First + 8 through Last transaction
               types are matching.

               Ex.  If  the  transaction  range is  1 and 12  then  only
                    outstanding  entries are matching.  Range 1 to 16 is
                    the same as not specifing a range, all  entries  are
                    matching.


        Sort Entries options:

        <1>  Edit             Select to specify item ranges and strings.

        <2>  Sort             Select to  sort  entries and  add matching
                              entries to current list.

        <3>  Clear Items      Select  to  clear  all  item   ranges  and
                              strings.  The  entry  range is  set to the
                              first and last entry (see 6.8 Change Entry
                              Limits).

        <4>  Empty List       Select to empty list of all entries.  List
                              totals are set to zero.

        <SB> Act'y Menu       Select  to  return   to  Sort/Edit   Entry
                              Activity Menu.












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        4.3 Edit Entries in List
        ------------------------

        To edit entries in the current list,  select <2>  from the Sort/
        Edit Entry Activity Menu.  Entries are displayed in the order in
        which they were added to the list.


        Edit Entries in List options:

        <1>  Edit             Select to edit any of the nine items.  The
                              list amount total is updated  as required.

        <2>  Select           Select to display  list entry by  entering
                              corresponding  list number.  To aid input,
                              the entry list is displayed.

        <3>  Next             Select to display the next list entry.

        <4>  Previous         Select to display the previous list entry.

        <SB> Act'y Menu       Select  to  return   to  Sort/Edit   Entry
                              Activity Menu.

































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        4.4 Auto Edit Entries in List
        -----------------------------

        To automatically edit every entry  in the  current list,  select
        <3> from the Sort/Edit Entry Activity Menu. One or more items of
        every list  entry may be  changed  at the  same time.  The  list
        amount total is updated as required.


        Auto Edit Entries in List options:

        <1>  Edit             Select to  specify  which items  are to be
                              changed in every entry in the list.

        <2>  Auto Edit List   Select  to  automatically  edit  specified
                              entry  items.  If no items are  specified,
                              then selecting  Auto Edit List  leaves all
                              entries unchanged.  If the  amount item is
                              zero, no  changes  are made  to the  entry
                              amounts.

        <3>  Edit Outstanding Select  to  change  all outstanding credit
                              and debit  transaction  entries to cleared
                              credit and debit entries.  All other entry
                              items are not affected.

        <SB> Act'y Menu       Select  to  return   to  Sort/Edit   Entry
                              Activity Menu.




























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        4.5 Display Entries in List
        ---------------------------

        To view and printout  entries in the  current list,  select  <4>
        from the Sort/Edit Entry Activity Menu.  The first 18 entries in
        the list are displayed. Entries may be deleted to ready list for
        printing or automatic editing.


        Display Entries in List options:

        <1>  Page             Select to  display  the next 18 entries in
                              the list.

        <2>  Page Back        Select to display  the previous 18 entries
                              in the list.

        <3>  Delete           Select  to  delete   entry  from  list  by
                              entering corresponding list  number.  List
                              totals are updated as required.

        <4>  Print            Select to obtain a printout of the entries
                              in the list.

        <SB> Act'y Menu       Select  to   return   to  Sort/Edit  Entry
                              Activity Menu.






























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        4.6 Edit Entries
        ----------------

        To edit any entry, select <5> from  the Sort/Edit Entry Activity
        Menu.  The last entry  posted is  displayed.   If the  displayed
        entry is in the current list, the list  number  corresponding to
        the entry is  also displayed.  The list  amount total is updated
        as required.


        Edit Entries options:

        <1>  Edit             Select to edit any of the nine items.

        <2>  Select           Select to display entry  by entering entry
                              number.  To aid input,  various  milestone
                              entry numbers are displayed.

        <3>  Next             Select to  display  the next  entry in the
                              data file.

        <4>  Previous         Select to  display  the previous  entry in
                              the data file.

        <SB> Act'y Menu       Select  to   return   to  Sort/Edit  Entry
                              Activity Menu.



        4.7 Backup Entries
        ------------------

        To copy all entries and  budget information  to the backup file,
        select <6> from the  Sort/Edit Entry Activity Menu.  The  backup
        file must be  specified and accessible  by the operating system.
        To backup only new entries, see 3.6 Backup New Entries.


        Backup Entries options:

        <1>  Backup           Select to  copy  all  entries  and  budget
                              information to the backup file.

        <SB> Act'y Menu       Select  to   return   to  Sort/Edit  Entry
                              Activity Menu.











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