     Ŀ
                              Version 2.0      
                                September 90     
                                               
                                                   
                                           
                 <<< QUE ACCOUNTING >>>                 
                 Copyright (c) 1989,1990                
                   Time and Attendance                  
     


                     OPERATIONS MANUAL


Installation 


Requirements

 Memory - 525,000 bytes *
 Drives - 500,000 bytes on hard disk
 Monitor - monochrome or color
 Printer - any type 80 or 132 column
 Operating System - DOS 2.0 or above but 3.3 or above is
           preferred.
 Config.sys -(files=30) minimum entry needed
 

Instructions

The system may be installed in any directory on your hard drive and
if you desire the files may be moved to a separate area and then accessed
with the dos pathname.

For example:

a) simple hard drive installation          To Run

C> MD QUETNA                            C> TAMAS
C> CD QUETNA
C> A:PKUNZIP A:QUETNA

b) hard drive installation with files placed on D drive

C> MD QUETNA                            C> TAMAS D:
C> CD QUETNA
C> A:PKUNZIP A:QUETNA
C> COPY *.DBF D:*.*
C> COPY *.NTX D:*.*
C> COPY *.DBT D:*.*

C) hard drive installation with files placed in a separate
   directory

C> MD QUETNA                            C> TAMAS \FILES
C> CD QUETNA
C> A:PKUNZIP A:QUETNA
C> COPY *.DB? \FILES\*.*
C> COPY *.NTX \FILES\*.*

OPERATION MANUAL


Start-up

At your operating system prompt (eg. C>), under the directory on which QUE
was installed, type in TAMAS.  If files are to be accessed in another area
place the path following TAMAS.
For example to access files stored on drive B, TAMAS B.

Sign-on Screen
     Ŀ
                              Version 2.0      
                                September 90     
                                               
                                                   
                                           
                 <<< QUE ACCOUNTING >>>                 
                 Copyright (c) 1989,1990                
                   Time and Attendance                  
     
Description

When you first bring up the system you are greeted with the banner screen.
If you have a demonstration copy, instructions will appear on the bottom of
the screen directing you on how to obtain a registered version.

In the upper right hand corner of the screen, the version number and date
of issue are displayed. These numbers are important when calling the
helpline. Please have these handy for the Support Service individual to
hasten research.

Getting Started

Press enter to display the Company logon screen and enter the 3 character
company identifier and Password to proceed.

For first time users, enter 'AAA' and 'test' to acquire access into the
system. In you desire to run the built-in practice system enter ZZZ and
'test'.

Recommendation

Remember, once your own company records are entered, delete the 'AAA'
record to avoid unauthorized entry.

Please refer to this manual as necessary. It is written as an 'hands-on'
instructional operational tool but has a brief narrative (Functional
Description) section that helps to explain the sometime complex issues
inherent in such a powerful and flexible package.            
Main Menu 

   Ŀ
   19:45:10            Time and Attendance        12/23/90  
   Company-> ABC           Main Menu              Period: 7 
                                                            
   F1 Help      ESC Exit         F6 Calculator   F10 Window 
                 Ŀ              
                  QUIT EXIT from System                   
                                                          
                  EM. Employee Files                      
                  VR. Time Card Validations               
                  TS. Time Sheet Report                   
                  PE. End of Period Close                 
                  AR. Adhoc Report Menu                   
                  CK. Clock and Polling Menu              
                  MT. Maintenance of Tables               
                  RW. Query and Report Write              
                  UT. Utility Menu                        
                               
   

Description

The Main Menu provides the entry point to the various functions within the
system. The menu items are in the sequence most likely to be used. 

Items are selected by moving the highlight bar to the desired option and
pressing enter or by pressing the leftmost character of the desired
selection ( eg. V for VR Time Card Validations).

The top two lines are standard screen headings and indicate the time and
date the function was accessed, the company logged onto, and the current
period.

The third line describes the global function keys that may be used
throughout most of the system. 

    F1  Help        Context senstive help
    ESC Exit        Exit current process
    F6  Calculator  Popup calculator
    F10 Window      Context sensitive lookup table 

Each function can be password protected.

EM EMPLOYEE RECORDS


   Ŀ
     09:23: 3         Time and Attendance      02/23/90    
    Company-> ABC      Employee Records        Period: 7   
                                                           
    F1 Help      ESC Exit     F6 Calculator     F10 Window 
                                                           
                                                           
                    Workrule:  999  to  zzz                
                    Company:   ALL                         
                                                           
                                                           
    This screen allows you to select only those individual 
    related to a particular workrule range and/or company. 
    The default values, as they appear, will provide all   
    employees in the system.                               
       

     Sort Order (A)lpha or (S)ocial ?


Description:

The access screen to EM allows selection of a subset of employees. The
default values as they appear in the example will grab all employees in the
system. This segregation, although not a requirement of the system,
increases control and workflow by presenting employees into user-defined
groupings.                

The values accepted in the Workrule field are any valid code that exists in
the workrule file as well as '999' to zzz, the identifiers used for all
workrules.  

Corporate Access

Accordingly, the Company field will accept any entry from the SETUP file
and 'All', if the Corporate Access field in the SETUP file is turned on
('T' value). Otherwise, only individuals from the logged-on company will be
accessible.

EM Main Screen

                                                
   Ŀ
     09:23: 3         Time and Attendance      02/23/90    
    Company-> ABC      Employee Records        Period: 7   
                                                           
                                                           
    F1 Help     ESC Exit       F6 Calculator   F10 Window  
                                                           
     Soc Sec Num  Employee Name         WR  Job    Company 
    Ŀ
     111-22-3331 Jay              J     A1  ABCD         
     111-22-3333 Smith            John  A1  ABCD         
     111-22-3335 McQueen          Jerry     ABCD         
     222-22-2222 Kong             King  A2  ABCD     AAA 
     333-33-3333 Kzajan           Goth      ABCD         
     444-44-4444 McLaughlin       John  A2  ABCD     BBB 
    ٳ
   F2 Address  F3  Print report  F4  Schedule  F5 Time Card
                                                           
    A Add    E Edit   D Delete  <> to move     Esc to exit 
   

Description:

The EM main screen acts like a control center for all employee related
functions. Except for F3, all functions work on an individual employee. 
 
An employee is selected by moving the highlight bar to the desired
individual. For quicker search methods, PgUP and PgDn keys may be used to
skip through the master file, a page at a time or the search mode (B-Z) can
be used to locate more directly.

If the selection screen requested a specific workrule and/or company, only
employees with that workrule and assigned to the specified company would
appear in the screen.
F2 Address Info
                                                                     
 Ŀ
  19:45:43           Time and Attendance            02/23/90
  Company-> ABC       Employee Records             Period: 7
                                                            
  F1 Help      ESC Exit         F6 Calculator    F10 Window 
                                                            
         << ADDRESS INFORMATION >>Ŀ         
         Name:      J Jay                                 
         Workrule:  A1       Socsec#:111-22-3331          
         Job Class: ABCD     Company: ABC                 
     Ŀ       
     Street: 1123 Market Street                           
     City: West Chester        St:PA   Zip:19182          
       Rate:10.000   Status:A    Hiredate:01/01/83        
       Type: F       Filing Status: 1                     
       Schedule: 1   Repeat:10  Current:8                 
       Vacation: 80  Sick: 80   Comp    :80               
       Vacation: 8   Sick: 8    Comp    :8                
       Prev Vac: 10  Sick: 6    Comp    :4                
 
                                                             
Description

F2 is used to keep certain private information on employees. Only the
bottom portion of the screen is accessible in this mode. The other
information is recorded and modified through the Add and Edit functions
decribed later.

Edits

The Status field accepts four values: 'A' for active and 'I' for inactive,
'D' for deceased and 'T' for terminated.

The Type field accepts either a 'P' or 'F', for Part-time and full time,
respectively.  Other values can be accepted with a table update.

The State field only accepts valid states while the Hiredate entry must be
a valid date.

The Vacation, Sick and Personal lines are used to record the accruals and
the number of hours needed to earn one hour.

The Schedule line at the bottom of the screen is used to identify those
employees who work on rotating schedules. The Repeat and Current fields
maintain how often the schedule is rotated and what the current value is.
During the PE process, the schedule is incremented (from 1 to 2) when these
fields are equivalent. The Current field is set to one.
F3 Print Master


  Ŀ
   19:49:18            Time and Attendance       02/23/90  
   Company-> ALL         Employee Print          Period: 7 
                                                           
    F1 Help      ESC Exit      F6 Calculator   F10 Window  
                                                           
                                                           
                     Workrule: 999  to  zzz                
                     Company:  ALL                         
                                                           
    This screen allows you to select only those individuals
    related to a particular workrule and/or company.       
    The default values, as they appear, will provide all   
    employees in the system.                               
    Ŀ   
     Sort by 1)last name 2)social sec num 3) workrule    
         (Press ESC to exit without printing)            
       
  

Description

This option prints the information recorded in the employee master file for
all those employees meeting the criteria as defined in the parameter
screen. Two lines of information are printed for each employee.

The report should be periodically ran and stored offsite to assure a recent
list of employees is accessible, in case of a mechanical failure.
 
The operator has the option of printing the report in three different
sequences. A copy of the report can be reviewed in the appendix.

F4 Employee Schedule

 Ŀ
 19:45:43          Time and Attendance           02/23/90
 Company-> ABC       Employee Records           Period: 7
                                                         
 F1 Help      ESC Exit       F6 Calculator     F10 Window
                                                         
           << Schedule >>Ŀ       
           Name:  J Jay                                
           Workrule: A1      Sosec#: 111-22-3333       
           Job Class: DISHR                            
                 
   1/10/89 1/11/89 1/12/89 1/13/89 1/14/89 1/15/89 1/16/89
Strt 06:12   11:30                   07:30           07:30
End  15:00   19:00                   15:30           14:30
Code  REG     REG     REG     REG     REG     REG     VAC 
Add    T       F       F       F       F       F       T  
Job   DISH    DISH    DISH    DISH    DISH    DISH    DISH
                                                          
Ctrl-W save edits Esc exit  Ctrl-R Add     Ctrl-C  delete 

Description

The employee schedule is used to monitor variable shift employees and to
create time records for times when the employee is absent, otherwise unable
to use the clock or a Projected Time report is chosen. Numerous schedules
can be created, although only one may be activated at a time.


Operations

If a schedule for the employee selected has not been created for the
current week, the operator will be prompted with a message and the schedule
will be created using the current week as recorded in the SETUP table.
Otherwise the schedule will be displayed or in the case of multiple
schedules, a selection window. Default values of 'REG', 'F' and the
jobclass from the employee's master file will be placed in the Code, Add
and Job fields ,respectively.

Not until a value is placed in the Strt and End fields will the date be
activated for use by the Validation Report (VR) as edits for the arrival
and departure checks.

Using the cursor and/or the CTRL Home and CTRL End keys the cursor is moved
about the screen. All Time fields, Codes, and Jobs must be validated at the
time of entry or an error will be displayed and correction forced before
continuing. If the value is unknown, the F10 key may be pressed to display
the appropriate table of available values or ESC may be used to abort the
current process.
F5 Time Cards

Ŀ
 19:45:43          Time and Attendance           02/23/90   
 Company-> ABC       Employee Records           Period: 7   
                                                            
 F1 Help      ESC Exit       F6 Calculator     F10 Window   
                                                            
  Soc Sec Num  Employee Name           WR  Job    Company   
    <<Time Records>>Ŀ  
                                                          
      Name:    J Jay               Socsec#: 111-22-3331   
      Workrule: A1        Job Class: DISHW                
                                                          
      Date  Punch Acttime Adjtime Timecode Job Override   
     Ŀ    
     10/10/89 1   12:23   12:24     REG  DISHW          
     10/10/89 9   16:22   16:24     REG  DISHW          
     10/11/89 1   07:30   07:30     VAC  DISHW          
     10/11/89 9   12:00   12:00     VAC  DISHW          
     10/12/89 1   07:23   07:24     REG  COOK1          
     10/12/89     11:23   11:24     REG  COOK1          
         
      
                                                            
 A Add     E Edit     D Delete  <>  to move     Esc to exit 

Description

The Time Card function offers a scrolling screen full of time records for
the selected employee. Similar to the EM main screen, the desired record is
chosen by highlighting it and pressing one of the active function keys
(A,E,D).  Time cards may be entered for the current month and for the first
seven days of the following period. 

Edits

Proper validations are activated; valid date within the current period,
valid punch values(1,2,9 AND SPACE), military time range(00:00 - 23:59),
and timecode and override codes that exist in the corresponding tables.

Windows are available while in the TimeCode, Job and Override Code fields.

Punch values are fixed to represent In, OUT, Lunch or Break and Job
Changes. The values are 1,9,' ' and 2 respectively.
Add and Edit Function

 Ŀ
 19:45:43            Time and Attendance         02/23/90 
 Company-> ABC         Employee Records          Period: 7
                                                          
 F1 Help      ESC Exit        F6 Calculator     F10 Window
                                                           
     Soc Sec Num  Employee Name           WR  Job  Company  
Ŀ
  (SSN)      (First)      (Last)            (WR)(Job) (Comp)
111-22-3331   J            Jay               A1 ABCD         

    111-22-3335 McQueen              Jerry A1  ABCD    AAA
    222-22-2222 Kong                 King  A2  ABCD    AAA
    333-33-3333 Karakin              Gaya  A1  ABCD    BBB
    444-44-4444 McLaughlin           John  A2  ABCD    BBB
 Ĵ 
         Ctrl-W save edits    Esc exit without saving     
 
Description

Both the Add and Edit functions use the same expanded screen as highlighted
in the center of the screen. The example shown is the EM function but a
similar screen is available for time records. 

Operations

Add will create a blank record for data entry. Upon exiting with Ctrl W the
new record will be saved into the file and placed in the proper date
sequence. If ESC is pressed the record is not added and the employee's
records will be restored to the previous values.

Edit will popup the highlighted record for modification. Ctrl W will save
the new changes and ESC will abort them, restoring the original values upon
return to the screen. 

All the validation checks as defined in the F5 Time Cards function are
entact.

Delete Screen

Pressing D for deletion will automatically warn the operator that he/she
has made the selection. A confirmation key press (Y or N) is needed before
the record is actually deleted.

Deletion of any record will reposition the remainding records on the screen
placing the cursor on the record prior to the one last deleted.

VR Time Card Validation
TS Time Sheet Report   


Report Parameter Screen
    
 Ŀ
 06:50:38           Time and Attendance           02/24/9  
 Company-> ABC       Time Card Report             Period:  
                                                           
 F1 Help      ESC Exit        F6 Calculator     F10 Window 
                                                           
                                                           
              Enter Date Range     From : 10/12/90         
              to be processed       To  : 10/12/90         
              Company : ALL                                
              Workrule Code for edit  : 999 to zzz         
              Print by 'A'lpha or 'S'ocial order?          
              Include Projections ?                        
              Print Detail Lines ?                         
 

Description

The parameter screen is used for both the Time Sheet and Validation report
programs. It allows selection of a range of records based on a company
code, daterange and workrule values.

The 'Include Projections ?' options allows the user to estimate projected
time to the end of the selected period. Projections are based off of the
employee's active schedule or Workrule. The Detail Line prompt is used to
option printing of all records or just one line per day.

Any date range within the current period may be entered. 

(For a detailed description of both the Time Sheet Report
and Validation Report programs consult the functional description portion
of this manual.)


Time Sheet Report


The operator has the option of producing single sheet time sheets or
multiple employees on 1 page. The single sheet option is to enhance privacy
while an employee verifies his earnings and signs for his receipt.
PE End of Period Processing



Ŀ
 19:45:43          Time and Attendance         02/23/90 
 Company-> ABC     PE Period Process          Period: 7 
                                                        
                                                        
                                                        
                Do you wish to continue?                


Description

The PE end of period process clears out the current
transaction files, archives the Time Sheet entries into
history files and rolls forward the Employee Schedules and
current period dates.

When first accessed, the user is prompted for weekly or monthly. If weekly,
only the schedules are rolled forward for those individuals with the Roll
Schedule option on in the workrule file.

If there exist PROjected records, a warning is displayed., for once
PROjected records are archived, the only way to go back into this closed
period is to restore files from diskettes.

If you are currently logged onto a company with corporate access, you will
be given the chance to close the periods for all companies. If the Force
VR/TS flag is turned on, each company in the computer must have a 'go
ahead' status to continue the Period End Process.

To obtain the 'go ahead' state, run both the Validation Report and the Time
Sheet and clean up any errors before proceeding.

End of Year Process

When the current period is the same as the number of periods as set in the
company's setup record (SW), the end of period process is activated. The
operator will be prompted for the year just closed and all records for
employees in that compeny will be copied from the yearly history file to a
file named after the closing year (eg. TAAA1989).

Each company must be closed separately at the end of year process.
AR Adhoc Report Menu

                                                         
 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC        Adhoc Report Menu           Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  OT. Approaching Overtime               
                  EL. Employee Listing                   
                  TS. Time Sheet Summary                 
                  SR. Employee Schedules                 
                  CR. Custom Reports                     
                                 
 

Description

The Approaching Overtime report prompts for the number of hours, the
company code and the workrules to used in the selection criteria. 

The report is only an estimate of the actual time worked and does not
include modifications due to grace periods.

The Employee Listing is a listing of employees in a selected range similar
to the Time Card Validation report but excluding any edits.

The Employee Schedules may be printed in three different formats. The two
ghant charts may be used for posting of weekly schedules. The symbol used
to produce the ghant charts is retrieved from the companies setup record
(SW).

The Custom report option lists all those queries created and saved using
the Report Writer feature. This is an easy way to create your own reports
to be used by another department.

** At the current time (version 1.1) the user is directed to use the RW
Query and Report Writer function to produce reports from the history file
(TAHIST). This is done for two reasons; a) to receive feedback on what
reports should be included in this section and b) to receive feedback on
the use of RW.

It is the intent in future releases to produce some commonly requested
report programs as options off of this menu. 

Clock Menu


 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Clock Menu                 Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  SU. Transfer file Setup                
                  TR. Transfer Time Record               
                  BD. Badge Table                        
                  CK. Clock Table                        
                  PL. Poll Clocks                        
                                 
 

Description
   
The Clock Menu has the functions necessary to connect the QUE Time and
Attendance to time clocks and/or other computer systems. However, none of
these functions are necessary if you are only keying in the data.

SU Setup Transfer Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC    Setup Transfer Table         Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

            Field Name  Start  Ending   Length
      
               DATE       1     7       8
               HOUR       8     9       2
               MIN       10    11       2
               BADGE     12    21      10
               JOB       22    27       6
                                    
Description

The Setup table relates the fields needed for Time and Attendance to the
source file produced from external sources. The field locations as defined
by the Start and Ending parameters to be entered, are based upon the
particular positions these values possess in the input file. The values
will of course depend on the type of clock and/or system you are using to
collect time records.
CAUTION

If these locations are incorrect so will be the data derived from these
files. It is therefore very important to have accurate figures and it is
suggested that the file be printed out, the positions counted by hand and
the conversion process tested thoroughly before placing into production.

Assume for example the following record is created for each time entry
pulled from the time clock.

  000000X011390otherzz07:361000010010otherdata
  |      |            |  |  | 
  Job    Date         Hr Min Badge

The needed information as underlined would be identified in the Setup table
as the following:


   Field Name  Start  Ending   Length

     DATE        8     13        6
     HOUR       21     22        2
     MIN        24     25        2
     BADGE      26     35       10
     JOB         1      6        6

Although the JOB field is reserved for job transfers and job costing
requirements, other data may be used for other needs such as the number of
pieces manufactured.

Note the field lengths are not negotiable but their positions in the source
file are. Also note that gaps are acceptable and will be handled properly
in the creation of the cross reference file (TAXREF).

Once the table is complete and the screen exited the cross reference file
(TAXREF) is actually created. It may be reviewed by selecting it in the RW
function.

TR Transfer Time Records

This program uses the cross reference file(TAXREF) to transfer time records
into the proper format. It also validates all badge numbers against the
Badge Id table and kicks out all transactions with invalid or inactive
badges, and social security numbers not on the master file.

The records printed on the error report are not transferred into the system
and must be entered by hand. This discipline enforces usage of the system
as intended.

** QUE Accounting provides services to create your interface.

Badge Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Badge Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

                Badge Id   SocSecNum   Status     
                
                1000010010123445666    A
                1000010011123445668    I
                                    
Description


The badge table keeps the cross reference of badges to employees. It also
provides the ability to mark badges as inactive or lost (I status).
Inactive badges will not transfer into the Time Card file.

Only valid Social Security numbers may be entered. Therefore a new hire
must be assigned a master record before a badge can be issued.

Clock Table

    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Clock Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

           Clock Id  Location      Type    Connection
           
             03    Morris Hall   Amano  Direct
             04    Student Union Latham Modem
                                       

This information has little to do with actual operations. As employed here,
it simply records some basic information on installed clocks. The table is
not used in any other way with the standard package.

** Most Time Clock manuafacturers will provide software that has all the
necessary tables needed to transfer records from the time clock, determine
when data is to be  collected and record other information about the time
clocks.
Maintenance Menu



 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Maintenance Menu           Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  JC. Job Class Table                    
                  TC. Time Code Table                    
                  OC. Override Code Table                
                  HL. Holiday Table                      
                  WR. Workrule Table                     
                  SW. Setup Table                        
                                 
 

Description

The maintenance menu provides the ability to modify and print the system
tables used in validation and in assuring system integrity. 

Each option on this menu uses the same key strokes for navigation and
updating procedures. Once you're familiar using these keys in one program
the knowledge is easily transferred to other tables.

For this reason description of these keys is only presented once:

  Ctrl Home    Beginning of record
  Ctrl End     End of Record
  Ctrl ->      Pan to the right
  Ctrl <-      Pan to the left
  Enter        Open a field for modification
  F7           Find a specific value
  CTRL-PgDn    Goto Bottom of file
  Ctrl-PgUp    Goto Top of file
  -            Delete current record
  +            Add a record                         

Also upon making a selection the operator will be asked whether or not a
printed report is desired. Each of the entries on the menu has this print
option.
Job Class Table

 Ŀ
 09:52:12            Time and Attendance           02/24/90
 Company-> ABC         Job class Table             Period: 
                                                           
 F1 Help      ESC Exit        F6 Calculator  F10 Window    
 Record 4                                                  
                                                           
             Job Class Description          Rate           
 Ĵ
              ABCD     Dishwasher lead     11.111        
              CDEF     Dishwasher II       12.340        
              GGGG     Cook Helper          8.340        
              LLLL     Supervisor          13.110        
              ZZZZZZ   Last entry           0.000        
 Ĵ 
 < Select + Add - Delete F2 Go Bot F7 Find > Change Esc Exi
 
Description

Used throughout the system to verify Job Class values entered on the clock
or through the EM Schedule, Time Cards and Add functions.

The Time Sheet program uses the rate in determining exceptional pay for
temporary assignments.

Time Code Table

    09:52:34           Time and Attendance           10/24/90
    Company-> ABC        Time Code Table            Period: 7

    F1 Help      ESC Exit         F6 Calculator   Record 3

       Time Code Description         Factor Type
    
            150    Time and a half    1.500 O 
            200    Double Time        2.000 O
            HOL    Holiday            1.000 N
            REG    Regular            1.000 N
            SCK    Sick time          1.000 N
            VAC    Vacation           1.000 N

Description

The Time Code table is used in verifying the types of transactions
processed and to record activity by time categories.

The Factor field is used in determining the actual overtime pay given for
daily and weekly ovetime hours. A 1.500 factor, for instance, would pay an
individual 1.5 times their normal rate for each hour worked. * Type is
currently inactive.Override Code Table

    09:52:50           Time and Attendance          02/24/90
    Company-> ABC      Override Code Table         Period: 7

    F1 Help      ESC Exit           F6 Calculator   Record 3

                    Override Code Description
   
                    AUT          Authorized                
                    OK1          OK first time             
                    OK2          OK second time but..      
                                                          
                            
Description                 
                            
The override code table contains whatever three characters you prefer to
designate as exception authorizations.             
                            
The override code is used to skip the suspension placed on records with
errors.
                            
                            
Holiday Table               
                            
                            
    09:53:11           Time and Attendance         02/24/90
    Company-> ABC         Holiday Table           Period: 7
                            
    F1 Help      ESC Exit           F6 Calculator   Record 5
                            
                    Holiday Date Description
 
                     10/15/89    test holiday
                     01/01/90    New Year's
                     05/29/90    Birthday
                     07/04/90    July 4th
                     12/25/90    Christmas
Description

Keeps a file of all valid holidays in the coming year. All valid employees
will get pay for the holiday week as represented by a HOL record created
during the VR process.

Workrule Table


    09:53:29          Time and Attendance          02/24/90
    Company-> ABC        Workrule Table            Period: 7

    F1 Help      ESC Exit            F6 Calculator   Record 1

     F2 Daily Differentials
     F3 Grace / Lunch
     F4 Start / End
     F5 Overtime



** Start Hour  End Hour      Some systems also have the ability
        to specify a time range for 
                            differential eligibilty. The END   
                            HOUR should be > 24.00 when the 
                             shift extends beyond a date.
     
Description

There are several screens of information pertaining to each workrule. These
screens may be accessed by panning to the right either on a field by field
basis or by using the control keys combination (CTRL->, Ctrl <-, Ctrl Home,
Ctrl End).

The first four lines are basically related to edits performed during the
Validation Report.

   Skip Edits  -  Y means don't suspend a record if there is
                  an error.
   Weekly Hours - Number of normal hours worked during a week.
                  Anything over constitutes weekly overtime.
   Daily Hours -  Number of normal hours worked during a day.
                 Anything over constitutes daily overtime.
   Time Unit   - Rounding factor for Punches. If ' 1', 
                 rounding is done on a daily basis using the
                 Daily Rd. amount.
   Start Hr    - The default starting time for this workrule.
   Start Min     Is used in VR when no scheduled times are
                 used.

   End Hr      - The default ending time for this workrule. Is
   End Min       used in VR when no scheduled times are used.

   Holiday Pay - Factor applied to an employee who works a
                 Holiday.
   Minimal Punch - The minimal number of punches necessary to
                   constitute a shift.
   Brk Duration  - The amount of time(minutes) allocated for
                   a break or lunch period.
   Arrival Graces - The amount of leeway given for a punch.
   Depart Graces

The remainding fields relate more to the actual pay calculations performed
in the Time Sheet report.

   Lunch Reqd?    - If 'Y' lunch must be deducted.
   Paid for Lunch?- If 'Y' lunch is not deducted but the
                    duration is still calculated.
   Mon-Sun Factors - The extra factor given to hours worked
                     on the assigned days.
   Mon-Sun Rates   - The differential rate in dollars given
                     for hours worked on specified days.
   OT?             - If 'Y' daily overtime will be considered.
   Differential?   - If 'Y' differentials will be assigned.
   Over Under Factor - Determines the pay factors for daily
                       overtime ranges.
SW Setup Table

    09:52:50           Time and Attendance          02/24/90
    Company-> ABC         Setup Table              Period: 7

    F1 Help      ESC Exit           F6 Calculator   Record 3

   Week Date  Company  Passwo d  Number of Periods Current
 
   01/01/90   AAA     test         52            26    
                                                       
 Screen Head  Report Head  Print Code  Auto Backup and Restore
 
  Test AAA    Test AAA      15         T          F

 Force VR/TS  VR/TS Status Corporate Access Barcode
 
     T           1             F           >   
                                            


Description

The setup table controls:

  1) access through the company password and corporate access
     fields,
  2) screen and report headings and print format through 
     Screen Head, Print Head and Print Code
  3) period processing through the VR/TS status code and
     Number of Periods, Week Date and Current values.



File Listing




This information is provided to work with the RW function but may contain
certain information that should be restricted from personnel.

TACARDS        Stores the time records as collected from the
               clock or as keyed in (F5).
TASHEET        Stores the time sheet entries created during the
               Time Sheet report. Same as the summary section
               for each employee
TAHIST         Stores all time sheet entries for the year.
               TASHEET is appended during the PE process
TA9999         Stores all time sheet entries for the year(9999)
               TAHIST is appended during the End of Year PE
               process.
TAMAS          Employee master file. Includes name, address, job
               class and other information.
TAWORK         Workrule file. Includes the starting and ending
               times for various workrules along with the grace
               periods, differential rates and other criteria.
TNAMEM         Company control file. A record exists for each
               company in the system. Controls processing and
               system access.
TASCHED        Employee schedules.
TABADGE        Stores badges assigned to employees. Used for 
               electronic time clocks and transferring punches
               from other systems.
TACLOCK        Miscellaneous Table that keeps information on time
               clocks.
TAHOLD         Holiday Table
TAJOBC         Job class table
TAOCODE        Override code table
TATCODE        Time code table



Utility Menu



 Ŀ
 09:51:48            Time and Attendance          02/24/90 
 Company-> ABC         Utility Menu               Period: 7
                                                           
 F1 Help      ESC Exit         F6 Calculator    F10 Window 
                  Ŀ               
                  QUIT return to MAIN MENU               
                                                         
                  BU. Backup files                       
                  RS. Restore from Backups               
                  IX. Reindex files                      
                  HP. Help Manual                        
                                 
 

Description

The utility menu includes miscellaneous functions and those outside the
normal realm of operations. They are however very important elements of the
system.

Backup / Restore / Reindex

The first three options on the menu prime responsibility is recovering from
hardware and unexpected system malfunctions. 

The Backup feature copies the system files to backup diskettes. So that in
the case of an emergency they may be used to restore the system back to the
point in time the copy was made. It is a good idea to perform this
operation periodically based on a specific event such as after the close of
a period. 

The Restore function is selected to perform the restoration of files back
onto the system. Diskettes must be saved using the backup feature of this
system in order to perform a restore.

The Reindexing utility is called automatically by the end of period process
but may be called more frequently. It recreates your file linkages and
cleans up any unused space reserved by deleted records. It is usually the
first recourse when experiencing index problems as may be noted by missing
or out of sequence data.

The simple on screen instructions will guide you through the operations of
each function.

Help Manual

The Help Manual module provides the mechanism to display text onto the CRT
screen and allow for paging through the manual as if paging through a book.

Since any ASCII files may be perused through this function, it serves as an
excellent conduit on which to provide notes, and training material to
individuals using the system.

Note files must have an extension of TXT in order to be visible in the file
selection window. 


         ----------------end-of-author's-documentation---------------

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