






















                                      =============
                                      =  Z I P S  =
                                      =============


                           Telephone/Address Management System
                                    for the IBM Family


                                   ====================
                                   =   USERS MANUAL   =
                                   ====================




















                                Version 3.3  January 1989


                Copyright 1988,1989 PC Integration.  All rights reserved.













              ==================
              =  Registration  =
              ==================

              Whether you purchased this directly from a publisher, or
              copied it from a bulletin board/friend, be sure to register
              your copy.  Updates are constantly being created, and the
              only way to stay updated is to register!  For $40.00 you will
              receive a laser printed manual, 1 free update and product
              support.


              Make Checks Payable to:               PC Integration
                                                    ZIPS Registration
                                                    P.O. Box 448
              * Please allow 5-10 working           Midway City, CA.  92655
                days for delivery.




              Detach Below:
              -------------------------------------------------------------

                                  ZIPS 3.3 Registration


              Name/Company: _____________________________________

                 Address 1: _____________________________________

                 Address 2: _____________________________________

                      City: _________________, State: ___ Zip ________

                            Contact: ______________ Phone ____________


              Purchased/Copied from: _________________________________

              Comments/Suggestions:

                   __________________________________________________

                   __________________________________________________

                   __________________________________________________

                   __________________________________________________

                   __________________________________________________




                                           <1>










              ================================
              =  ZIPS Descriptions/Features  =
              ================================


              ZIPS is the most extensive telephone/address management
              system available for the IBM-PC family today.  ZIPS can store
              as many names and addresses as your hard disk capacity
              permits.  A minimum of 256K ram must be available for ZIPS to
              operate.  ZIPS will automatically take advantage of extended
              memory, if present.

               * ZIPS manages multiple addresses and phone numbers per
                 person.

               * Stores up to 4 phone numbers and two extensions.  A second
                 address line is included for business-style addresses.

               * A separate salutation field allows you to specify proper
                 greetings for mailing labels.  Print sorted labels by name
                 or zip code.  (Bulk mailing)  Print multiple copies of
                 labels per record.  Print free-form labels for misc.
                 labeling needs.  (VCR tapes, disks, etc.)

               * Married couples can be handled efficiently in one record.
                 ZIPS handles separate work phone numbers & birthdays for
                 each individual, and labels listings accordingly.

               * Track birthdays and when they occur for the upcoming
                 month/year.  ETA's birthday within the current month.
                 Never miss another birthday again!

               * Extensive "Query By Example" filtering capabilities lets
                 you search through user defined lists to organize group
                 listings.  Example: "Give me a list of everyone who lives
                 in the city of "Huntington Beach" and belongs to the "SRF"
                 list."

               * Two additional memo fields allow you to save information
                 not handled by the standard fields.  Comments, misc.
                 information.

               * Speed retrieve any record by Last Name, First.  Search on
                 part or all of the name.

               * Date Stamping of records enables you to know how up-to-
                 date a specific person's records are.

               * "Lotus-Style" and "Pop-Up" menu's as well as On-Line Help
                 are available.

               * All Database files are 100% Dbase III+ compatible.



                                           <2>










              ==================
              =  Installation  =
              ==================


              Hard Disk Installation
              

                   If you are copying to a Hard Disk labeled "C:" follow
              the instructions below.  (Most systems will use this install)

              1.   Place ZIPS disk in drive A: and close the door.

              2.   Type "A:INSTALL" and hit <ENTER>.

                   This will create a create a sub-directory called "ZIPS"
              Copy all the files from A: to C:.  After this is done, type
              "ZIPS" to start the program.


              Floppy Disk (Direct Usage)
              

                   You can run ZIPS directly off A: drive by simply placing
              the disk in Drive A: and closing the door.  Type "ZIPS" to
              start.  Note: You have a very limited number of records that
              you can fit on a 360K diskette.  ZIPS takes up 75% to 90% of
              the disk to begin with, but if all you are concerned with
              only a few hundred records, this should be sufficient
              capacity.

              If you do not plan to use Ventura Publisher to print your
              lists, you may delete all files with .CHP & .STY extensions
              to save space.





















                                           <3>










              =====================
              =  Getting Started  =   <-- Read this section carefully!
              =====================

              <ZIPS Main Menu>

              Remember the following: (From top to bottom)

              Version # is always on the top following ZIPS.  The date the
              version was compiled immediately follows the version number.

              Options are located to the left.  Use the arrow keys to move
              the menu bar and press enter to select.

              NOTE: NEVER POWER OFF YOUR COMPUTER WHILE STILL INSIDE ZIPS.
              TO PROPERLY CLOSE FILES, ALWAYS EXIT USING QUIT.

              Date and amount of Memory/Disk Storage are located on the
              right.  Be sure the date is correct.  If it isn't, exit the
              program and at the prompt type "DATE <ENTER>".  Fill in the
              correct date using proper MM-DD-YYYY format and restart ZIPS.
              Watch your disk storage.  If you are getting low, exit ZIPS
              and get rid of some files before adding any more records to
              ZIPS.

              Help is available with the <F1> key and backing out of most
              menus can be accomplished by either "Q)uiting" or hitting the
              <ESC> key.

              =========================
              = Indexing & Reindexing =
              =========================

              Whenever you add a record to the database, ZIPS automatically
              indexes the database in alphabetical order.  (Last name,
              first) It doesn't matter where you are when you add a
              record(s).

              Occasionally, a record that has been added, can't be found.
              This is rare.  You may have to reindex the database.  This is
              done by answering "Yes" to "Reindex?" at the beginning of
              ZIPS.  Most of the time you shouldn't have to reindex.

              ===========================
              =  Before you enter data  =
              ===========================

              1.  Develop a List/Codes/Description table of groups you'd
                  like to track.  Example: Code=TNS, Desc=Tennis Club.
                  Enter those in the List-Descr. Option from the Main Menu.

              2.  Use the <F10> option when you begin to "Add" records to
                  view the lists you defined, and assign them under the
                  appropriate list(s).  This will save a lot of time.

                                           <4>










              ==================
              =   Using ZIPS   =  Selection from the Main Menu.
              ==================


              Selecting the "Z" option from the Main Menu activates the
              telephone/address management system.  Let's take a look at
              some of the fields involved with each person(s) in the
              database.

              From top to bottom, left to right.

              The first two fields at the top left of the screen are your
              key searching fields.  Last Name, First.

              Field               Length/Acceptable input
                
              Last Name           20 Char's  (For Companies type their name
                                  only in this field, leave the first name
                                  blank.)

              First Name          24 Char's  (Use "&" to separate married
                                  couples names.  Eg: Jim & Barb.  Enter
                                  names in Husband, Wife order.)

              Last Updated:       8 Char's.  This field is automatically
                                  calculated based on your system clock.
                                  Whenever you create/edit a record, the
                                  current date is stamped here.  This tells
                                  you how current the information is.

              Lists:              15 X 3 Char's.  Hit <F10> to include and
                                  view potential lists.  Note the high-
                                  lighted/asterisked entries.  They
                                  indicate membership to that list.  Define
                                  the lists in "List-Codes/Desc." option.

              Mailing Label as:   34 Char's.  If this field is left blank
                                  on the initial entry of a name, ZIPS will
                                  calculate a default value of Last Name +
                                  First (for individuals);  Last Name, (for
                                  companies); and Mr. & Mrs First Name +
                                  Last Name (for married couples).  You may
                                  type an appropriate salutation or leave
                                  it blank and let the computer fill it in.
                                  Either way, it can be modified later.

              To:                 1 Char.  Determine which address is the
                                  current mailing address.  Either M=MAIN,
                                  or 2=2ND.  This simply places a star next
                                  to the appropriate lists and tells the
                                  user which address they can be reached by
                                  mail.


                                           <5>










              Children:           48 Char's.  This field appears on the
                                  Full Directory listing.  Separate names
                                  commas.  Eg: "Kev, Eric, Rich, Jill"


              *** Note that the first set of Work, Ext., Bday apply to the
                  first person listed in the First Name field.  If a
                  married couple is entered, the second set applies to the
                  spouse.  Use only the 1st set for single people.

              (1st and 2nd set)

              Work:               Standard Area Code phone # format.

              Ext:                4 Char's.

              Birthday:           Must be valid date.  If year of birth,
                                  is not desired simply type in the current
                                  year.

              Age:                Calculated field, determined by birthday
                                  entered.  Some calculated fields will not
                                  show until the record is completely
                                  saved.

              Main Address:       30 Char's.  (Primary mailing address)

              2nd Address:        30 Char's.  (Secondary mailing address)

              line 2:             30 Char's.  Used as an auxiliary line.

              City:               20 Char's.

              State:              2 Char's.

              Zip:                5 Char's.  (Demand didn't dictate using
                                  the newer format)  It'll still get there.


















                                           <6>










              ========================
              =  Using the Menu Bar  =  "Lotus-Style" Menu Bar System.
              ========================


              At the very bottom of the ZIPS screen, note the following
              "Command Line":


              "Ret Beg End Next Prev Modify Add Del List Filt Z-Label Quit"


              This is a "Lotus-style" menu bar.  It's operation is very
              simple.  Select the desired option two ways.  One is to use
              the cursor keys (right/left arrow) and <ENTER>, or type the
              first letter of the option you want.

              For instance, say you want to look someone up.  You would
              want to perform a "RET"rieve of that person.  Since your
              cursor is on "RET" to begin with, you may either hit <ENTER>
              to select it, or type "R".  Another example of this would be
              to print labels.  Either move the highlight bar using the
              arrow keys to "Z-Label" and hit <Enter>, or use the quicker
              method and type "Z" to select that option.

              Notice when the selection bar is moved across the bottom with
              the arrow keys, the line directly below the "Command Line"
              lists a short description on what the option highlighted
              does.  Use the Quick Reference with the "Command Line".


              =====================
              =  Quick Reference  = For the desired operation, simply type
              ===================== the first letter of the "boxed" option.

                                                             +---+
                 Add a person to the database .............. |ADD|
                                                             +---+
                                                             +------+
                 Change/modify a person .................... |MODIFY|
                                                             +------+
                                                             +---+
                 Delete a person permanently ............... |DEL|
                                                             +---+
                                                             +---+
                 Look up a person in the database .......... |RET|
                                                             +---+
                                                             +-------+
                 Print labels .............................. |Z-LABEL|
                                                             +-------+
                                                             +-----+
                 Attach a Note to the current record ....... |F2/F4|
                                                             +-----+


                                           <7>










              =============
              =  Options  =  Selections from the ZIPS menu bar.
              =============

              =======
              = Ret =        Retrieve a record by Last Name or First Name
              =======        (Enter entire/partial Name to retrieve)

              =======
              = Beg =        Jump to the 1st record (alphabetically).
              =======

              =======
              = End =        Jump to the last record (alphabetically).
              =======

              ========
              = Next =       Jump to the next record (alphabetically).
              ========       You may also use the <Down Arrow>

              ========
              = Prev =       Jump to the previous record (alphabetically).
              ========       use may also use the <Up Arrow>

              ==========
              = Modify =     Modify the current record on the screen.
              ==========     You may use the Right/Left Tab keys to move
                             through the fields.  <ESC> jumps you to the
                             "Save Y/N?", so you don't have to hit <ENTER>
                             thru each field.  If you want to abort the
                             modify, hit <ESC> and answer 'N' to "SAVE
                             Y/N?".

              =======
              = Add =        Add a new record to the database.  You may use
              =======        the Right/Left Tab keys to move through the
                             fields.  Note: F10-lists can be activated at
                             any time to show possible lists the record can
                             belong to.  Hit <ESC> when you've finished
                             entering all the information.

              =======
              = Del =        Delete the current record on the screen.  You
              =======        will be asked to verify this.  If you answer
                             "Y" to "Delete?", ZIPS will remove the record
                             currently displayed from disk.

              ========
              = List =       Choose between Regular or Ventura style.
              ========       Select "Regular" if you do not plan to print
                             through Ventura Publisher and you own a dot-
                             matrix, laser, or daisy wheel printer.



                                           <8>










              Lists Cont.    Choose "Ventura" if you own Ventura Publisher
                             and want to create high quality laser output.
                             The Chapter & Style Sheet files are included.
                             with ZIPS.  ZIPS creates the Text File.

                             After selecting the style of output, choose
                             between Phone Book or Full Directory listings.

                               Phone Book     - Short Name/Number listing.
                               Full Directory - Extensive information
                                                listing.

                             Next select to view to the Screen/Printer.

                             If you are printing a Ventura Style listing,
                             Exit ZIPS and Open either "TPBOOK" for the
                             Phone Book Listing, or "TPFULL" for the Full
                             Directory Listing.


              ==========
              = Filter =     This command permits you to view a specific
              ==========     group of records.  Let's say you wanted to
                             view only those people who lived in CA.  If
                             you activate a filter, answer "Y" to Set
                             Filter. A blank screen comes up.  Simply fill
                             in the State Field with "CA" and hit <ESC> to
                             set the filter.  Only those records matching
                             the filter will display.  To remove the
                             filter, select "Filter" again and type "C" to
                             cancel.

                             This is especially useful for special lists
                             defined by the user in the List Maintenance
                             screen.  (F10-List Options)

                             Valid Fields to filter on include:
                             Last Name, First Name, City, State, Zip,
                             and Lists.  Birthdays can be sorted using
                             the Birthday Option from the Main Menu.

              ===========
              = Z-Label =    Use this option to print labels.  Hit <F1>
              ===========    for a more extensive description of the
                             options available.  Use the free-form label
                             option to print up to 4 lines of free-form
                             text.  If a filter is set and you want to
                             print only those records matching the filter,
                             select "Entire Filtered" database option to
                             print those filtered records.

                             Parameters control the type of labels being
                             used, sorting criteria, tab alignment, and  #
                             of copies per label.

                                           <9>










              ========
              = Quit =       Exits ZIPS and returns to Main Menu.
              ========



              ===================
              =  Function Keys  =
              ===================

              ========
              =  F1  =       On-line help is available throughout the
              ========       entire program.

              =========
              = F2/F4 =      Attach Additional Information to a record.
              =========      Note the additional help at the bottom of the
                             pop-up window.  Store standard memo fields.

              =========
              =  F10  =      View defined lists and membership to those
              =========      lists.





              ======================
              =  List-Code/Desc.   =  Selection from the Main Menu.
              ======================

              Select this option to define your Lists/Codes.  You may
              define an unlimited amount of Lists/Codes, but only assign
              up to 15 per record/person.  Adding Lists/Code as well as
              modifying them are similar in structure to the ZIPS menu
              bar.  Commands are identical with a few omissions.  F10
              displays the current Lists/Codes defined.


              ========================
              =  Birthday Calendar   =  Selection from the Main Menu.
              ========================

              Display or print upcoming birthdays for either the current
              Month, the Next Month, or the Entire Year.  Displays when the
              birthday occurs for that year as well as how many days (ETA)
              before their birthday occurs.  (ETA only applies for the
              current month listed.)  Calculates age if the year and system
              date are accurate.  Automatically sorts birthday and name.

              The "*" indicates that birthday is pending and has not
              occurred yet.



                                           <10>





         ----------------end-of-author's-documentation---------------

                        Software Library Information:

                   This disk copy provided as a service of

                        The Public (Software) Library

         We are not the authors of this program, nor are we associated
         with the author in any way other than as a distributor of the
         program in accordance with the author's terms of distribution.

         Please direct shareware payments and specific questions about
         this program to the author of the program, whose name appears
         elsewhere in  this documentation. If you have trouble getting
         in touch with the author,  we will do whatever we can to help
         you with your questions. All programs have been tested and do
         run.  To report problems,  please use the form that is in the
         file PROBLEM.DOC on many of our disks or in other written for-
         mat with screen printouts, if possible.  The P(s)L cannot de-
         bug programs over the telephone.

         Disks in the P(s)L are updated monthly, so if you did not get
         this disk  directly from the P(s)L,  you should be aware that
         the files in this set may no  longer be the current versions.

         For a copy of the latest monthly software library newsletter
         and a list of the 1,000+ disks in the library, call or write

                        The Public (Software) Library
                              P.O.Box 35705 - F
                           Houston, TX 77235-5705
                               (713) 665-7017

