















                        B. Thompson Co.
                         5385 Iris St.
                    Arvada, CO.  80002-3247
                    COMPU-SERV:  76474,3433
                    Phone #: (303) 421-3112


                 ZZZZZZZ  III  PPPPP    4     4
                       Z   I   P    P   4     4
                      Z    I   P    P   4     4
                     Z     I   P    P   4     4
                    Z      I   PPPPP     444444444
                   Z       I   P              4
                  Z        I   P              4
                 Z         I   P              4
                 ZZZZZZZ  III  P              4



                          Version 3.00






                        Limited Warranty
The program is without warranty of any kind as to its performance.
The buyer assumes all risks as to the quality of the product.
This warranty is in lieu of all other warranties, expressed or
implied.  B. Thompson Co. makes no guarantees of merchantability
and fitness for a particular purpose.

                   License Agreement (single)
B. Thompson Co. grants a non-exclusive license to use this program
under the terms and conditions of this agreement.  The buyer may use
this program on a single computer only, and may not sub-license or
duplicate the program for purposes of distribution, or provide
time-sharing services.  The program and license may be transferred
to another party if the other party agrees to abide by all terms
and conditions of this agreement.


                License Agreement (site license)
B. Thompson Co. grants a non-exclusive license to use this program
under the terms and conditions of this agreement.  The buyer may use
this program at a single site only, and may not sub-license or duplicate
the program for purposes of distribution, or provide time-sharing
services.  The program and documentation may be duplicated for use
at any number of computers within a single site.  The program and
license may be transferred to another party if the other party
agrees to abide by all terms and conditions of this agreement.


                        Copyright Notice
This program and acompanying manual are protected by the copyright
laws of the United States of America. The software is also
protected by Trade Secret Laws.  Any unauthorized duplication of
this product, whether in part or in whole, is illegal, and will be
prosecuted to the full extent permitted by law, as governed by
Title 17 USC.


page 1
 






 ZIP4 Mailing List Management





                                                           PAGE

Chapter 1.  Installation................................   2

            General Notes...............................   3

Chapter 2.  Getting started.............................   5

Chapter 3.  Creating a New List.........................   6

Chapter 4.  Using the Utility Menu......................   13

Chapter 5.  Using the Print Options Menu................   15

Chapter 6.  Using the Import / Export Menu..............   19

Chapter 7.  Sending your Mailing List to the USPS.......   22

Chapter 8.  Bar codeing.................................   23

Chapter 9.  Utilites....................................   24





What's new:
    ZIP4 now prints labels, envelopes anf flyers on
    HP laserjet II & III printers.(Should also work with IV)


page 2


CHAPTER 1

Program installation:

1.    Use diskcopy supplied with your copy of DOS to make
      working copies of the original diskette(s).

      Type in the following DOS command:

      Diskcopy A: A:

      Press enter and follow the directions on screen.

      After working copy has been made, insert working copy
      in drive A.

2.    INSTALLATION

      Insert the working copy in drive A: or B:

      From the DOS prompt A:> or B:>

   a. Type INSTALL and press the enter key.

      the scrren bellow should be displayed.

 Zip4 Install Program Version 1.0 Ŀ
                                                                              
                                                                              
    Welcome to ZIP4                                                           
                                                                              
    Enter the drive letter with the ZIP4 diskette  A                          
                                                                              
    Enter the destination drive letter  C                                     
                                                                              
    Enter path on destination drive  \zip4                                    
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
    Use the TAB key to move between fields.                                   
                                                                              
    Press the < ESC > key to copy files.                                      
                                                                              
    Press the < F10 > key to exit without installing.                         
                                                                              
    Press the < F1 > to start and end help.                                   

    Follow the directions on the screen.

    You can press the F1 key any time to get help.

    pressing the ESC key will start copying files from the source
    diskette to the drive and directory you specified.

page 3

      General Notes:

      The laser printer must be turned on and on line when ZIP4
      is loaded, this is required by the down loadable fonts.

      Printer drivers from previous versions of ZIP4 will not
      work properly with version 5.00.

      Mailing lists must be in the same directory as ZIP4.

      A new install program is used by ZIP4.

      Pricing change on all future versions of ZIP4:
        1 Copy $49.00, good for 5 concurrent users.
        $2 for each additional concurrent user at the site.



page 4


3.    FLOPPY DRIVE B:

      The program may be run directly from the floppy disk.

      Once ZIP4 is loaded, the disk may be removed from the
      floppy drive and a disk with your mail list inserted
      into the drive.




page 5


CHAPTER 2

Starting the program.

From the DOS prompt type "ZIP4" and press the ENTER(RETURN) key.

A menu will appear with the following options:


1.  Open a mailing list:
       Select this option if you know the name of the mailing
       list you wish to use. ( note: the mailing list must
       already exist ), see chapters 3 and 4.

2.  Create a mailing list:
       Select this option if you wish to start a new list or are
       using the program for the first time.  See chapter 3 for
       details on using this option.

3.  mailing List directory:
       Select this option to look at what mailing lists are
       available for use.  Use up and down arrow keys to
       highlight the mailing list you wish to use and press
       ENTER.

4.  EXIT:
       Select this option from any menu it is displayed in to
       leave the mailing list program.  It provides an orderly
       exit from the program.


  Opening Choices  r 4    1 wide Zip  4 
Open a Mailing List
Create a New List  
Mail List Directory
EXIT TO DOS        




                            I n s t r u c t i o n s
        Press the UP ARROW key to move up one selection.
        Press the DOWN ARROW key to move down one selection.
        Press ENTER (return) to select the hilighted item, or
        press the hilighted/underlined letter in the selection.

     Current mailing list has 0 records.          Current Index: Name

page 6


CHAPTER 3

Creating a new mailing list.

The cursor will be highlighted in the top left hand corner at
the Opening Choices area.  There are four (4) possible choices
which can be made by using the Up Arrow key or Down Arrow key.
The use of these keys are explained on the bottom of the screen
under the heading "Instructions":

In the event this is the first time the program is being used
the cursor must be moved down to "Create New List" using the
DOWN ARROW key once and then hitting ENTER/RETURN.

This will bring you to the screen which asks you to name the new
mailing list in one to eight characters.


Label: 15/16 X 3.5 or 4    1 wide Zip  4          

                            Create New Mailing List

       Enter list name :













                            I n s t r u c t i o n s
        Press the UP ARROW key to move up one selection.
        Press the DOWN ARROW key to move down one selection.
        Press ENTER (return) to select the hilighted item, or
        press the hilighted/underlined letter in the selection.

     Current mailing list has 0 records.          Current Index: Name

page 7


After entering the name hit ENTER/RETURN and the program
automatically goes to the Mailing List Input screen.

Label: 15/16 X 3.5 or 4    1 wide Zip  4  Mail List :AD_RESP  

                               Mailing List Input

     Full name     :
     Company name  :
     Address       :
     City          :
     State         :
     Zip (5 digits):
     +4 zip        :







                             I n s t r u c t i o n s

   Press any key to continue when an error message appears or
   follow the instructions associated with error message.

   F10 to escape from input screen. ( return to menu )
     Current mailing list has 19 records.         Current Index: Name


Enter the mailing information you have available for each name
or company.  In the event you have no contact name simply go to
the next field and enter the company name and address.  If you
have a persons name but no company name you may enter the
person's name and skip the Company Name field.  The Full Name,
Company Name and address fields are 35 characters long per
field, the City field is 20 characters long, the State field is
2 characters and the Zip code field is 5 characters long.  If
you do not have a zip code and cannot locate one, leave this
field blank.

Press the ENTER/RETURN and enter the next address information.

Continue until you have entered your entire mailing list...

page 8


The mailing information is saved automatically after each
address is entered.

If you get an error message during the entry of your information
note the instructions at the bottom of the screen.

"Press any key to continue when an error message appears or
follow the instructions associated with the error message."


When you are finished or need to escape from the input screen
(return to menu) press the F10 function key.


The next screen will be the Main Menu with seven (9) choices.

Label: 15/16 X 3.5 or 4    1 wide Zip  4      Main   Menu    ESP  
                                                 Add Records         
                                                 cHange Record Menu  
                                                 looKup Record Menu  
                                                 Delete Record Menu  
                                                 Change iNdex        
                                                 Import / Export Menu
                                                 Print Labels/Reports
                                                 Utility Menu        
                                                 EXIT TO DOS         
                                                 







                            I n s t r u c t i o n s
        Press the UP ARROW key to move up one selection.
        Press the DOWN ARROW key to move down one selection.
        Press ENTER (return) to select the hilighted item, or
        press the hilighted/underlined letter in the selection.

     Current mailing list has 19 records.         Current Index: Name


1.  Add Records

   To be used in event you need to add to your mailing list.
   The screen which will come up will be identical to the
   original entry screen used. (see page 7 for input screen)

page 9


2.  cHange Records

Label: 15/16 X 3.5 or 4    1 wide Zip  4    Change  Menu   _RESP  
                                                 Locate Record     
                                                 First Record      
                                                 lAst Record       
                                                 Next Record       
                                                 Previous Record   
                                                 Change/Edit Record
                                                 Print Current     
                                                 Delete Record Menu
                                                 looKup Record Menu
                                                 Main Menu         
                                                 Utility Menu      
                                                 EXIT TO DOS       
                                                 

   To correct a previously entered record this will give you
   the option to locate and correct the error using the
   Change Menu.

     The choices on the Change Menu are:
               MENU CHOICE:        DESCRIPTION:
               Locate Record       Locate first record matching
                                   entered search data.  If
                                   looking up someonme by name
                                   you must use the name index,
                                   by company use the company
                                   index, etc.....
               First Record        These will bring you to the
               lAst Record         record requested and you
               Next Record         can go through the entire
               Previous Record     mailing list to make
                                   corrections as you require.
               Change/Edit Record  You can make changes to the
                                   displayed record.
               Print Current       Print current record.
               Delete Record Menu  Go to the Delete menu.
               looKup Record Menu  Go to the looKup Record menu.
               Main Menu           Go to the Main menu.
               Utility Menu        Go to the Utility menu.

     NOTE: Last record and Previous record do not work when using
           the physical index.

page 10


3.  looKup Records

         The Lookup Menu is to be used when you want to check
         on the mailing list and/or a specific entry.
         Use the choices as with any of the previous menu's to
         get to the correct entry or entries.

Label: 15/16 X 3.5 or 4    1 wide Zip  4     Lookup  Menu   RESP  
                                                 Locate Record      
                                                 First Record       
                                                 lAst Record        
                                                 last record Entered
                                                 Next Record        
                                                 Previous Record    
                                                 Print Current      
                                                 Change Lookup Index
                                                 Delete Record Menu 
                                                 cHange Record Menu 
                                                 Main Menu          
                                                 Utility Menu       
                                                 EXIT TO DOS        
                                                 

         a.   Print Current
                Print one or more mailing labels for the
                currently displayed record.

4.  Delete Records

         The Delete Menu remains in the upper right side
         of the screen throughout your search.

         Follow same procedures as on the locate record
         display to find those entries you wish to delete.
         When you have located the entry to be deleted move
         the cursor to the Delete Record choice and that
         particular entry will be deleted.

Label: 15/16 X 3.5 or 4    1 wide Zip  4    Delete  Menu   _RESP  
                                                 Locate Record     
                                                 First Record      
                                                 lAst Record       
                                                 Next Record       
                                                 Previous Record   
                                                 Delete Record     
                                                 cHange Record Menu
                                                 looKup Record Menu
                                                 Main Menu         
                                                 Utility Menu      
                                                 EXIT TO DOS       
                                                 

page 11


5.  Change Lookup Index

         This menu index gives three (8) choices:

         a.   Carrier Route
                 Set mailing list order to carrier route number.

         b.   5 Digit Zip_code
                 Set mailing list order to the first five numbers
                 in the zip-code.

         c.   3 Digit Zip-code
                 Set mailing list order to the first three numbers
                 in the zip-code.

         d.   Full Name
                 Used to locate record by full name, used in
                 conjunction with Locate Record.

         e.   Company Name
                 Used to locate record by company name, used
                 in conjuction with Locate Record.

         f.   State
                 Set mailing list order by State.

         h.   Physical
                 Set mailing list order to the order in which they
                 were entered.

         g.   EXIT TO DOS
                 Will exit program.

Label: 15/16 X 3.5 or 4    1 wide Zip  4     Change   index    SP  
                                                 By Carrier Route     
                                                 By 5 Digit Zip-Code  
                                                 By 3 Digit Zip-Code  
                                                 By Full Name         
                                                 By Company Name      
                                                 By State             
                                                 Physical (as entered)
                                                 EXIT TO DOS          
                                                 

     NOTE: Last record and Previous record do not work when using
           the physical index.

page 12


6.  Utility Menu

        The Utility Menu is to be used once you have the
        original mailing list started or completed.  You may
        be ready to send it to the USPS or need to enter
        another list.

        See Chapter 4 for a complete description of the Utility
        Menu.

7.  EXIT TO DOS
        To be used in the event you need to exit the program.

page 13


CHAPTER 4

The Utility Menu

You use this menu and its choices when you need to change to
another mailing list, delete a list, compress a list or
copy a list.

The ten (10) Utility Menu choices are:

     Utility  Menu        1 wide Zip  4  Mail List :AD_RESP  
Mail List Directory   
Open A Different List 
Create New List       
Copy To New File      
Import / Export Menu  
File Compression      
Delete Mailing List   
Print Labels/Reports  
Main Menu             
EXIT TO DOS           


1.  Open A Different List
       To be used when a list must be worked on and you know
       its name.

2.  Create New List
       For use in adding another mailing list.  You must name
       the new list and add the new information.

3.  Mail List Directory
       When you use this option the next screen will show you
       a list of all the mailing lists entered.  This is for
       those times you require a list but you do not recall
       the name used.

4.  Copy To New File
       To be used if you want to make a backup copy of a
       mailing list or you want to keep the old file as is,
       while making changes on the new file.

5.  Import / Export Menu
       Used to import or export files from ZIP4.
       See import / export section for more details.

page 14


6.  File Compression
         Use this function when you have deleted some
         names/addresses and have not added any new
         names/addresses.  This saves space in the file.

7.  Delete Mailing List
         Use this function on the Utility Menu to delete an
         entire mailing list.

8.  Print Labels/Reports
         Goes to Print Options menu.
         See chapter 5 for details.

9.  Main Menu
         See chapter 3 for details.


10. EXIT TO DOS

page 15


Chapter 5

Print Options Menu

Label: 15/16 X 3.5 or 4     1 wide Zip  4     Print  Options    
                                                 Print Alignment Label        
                                                 Dot Matrix Labels            
                                                 Laser Printer Options        
                                                 Print Labels                 
                                                 Print List 8.5 X 11          
                                                 dupliCate address list       
                                                 Manifest/Sort Report         
                                                 Processing Form Info         
                                                 A sinGle City                
                                                 A single State               
                                                 A single Zipcode             
                                                 RangE of Zipcodes            
                                                 Change iNdex                 
                                                 cHange Printer Port          
                                                 Change Printer Type          
                                                 Main Menu                    
                                                 Utility Menu                 
                            I n s t r u c t i o nEXIT TO DOS                  
        Press the UP ARROW key to move up one sel       
        Press the DOWN ARROW key to move down one selection.                    
        Press ENTER (return) to select the hilighted item, or                   
        press the hilighted/underlined letter in the selection.

     Current mailing list has 19 records.         Current Index: Name           

1.  Print Alignment Label
         Prints a test label to chaeck the print alignment for
         the type of label selected.

2.  Dot Matrix Labels
         Brings up the following menu, which you can select the
         label size from.  Label sizes are in inches H x W.
         The number of labels across is also displayed. ( 1 wide )

    Change  Label  Size   1 wide Zip  4  Mail List :AD_RESP  
15/16 X 3.5 or 4    1 wide
1-7/16 X 3.5 or 4   1 wide
2-1/6 X 4 Rolodex   1 wide
3.5 X 6 Post Card   1 wide
2 X 4-1/4 Laser Prt 2 wide
Cheshire labels     4 wide
No Change                 
EXIT TO DOS               



page 16

3.  Laser Printer Options
         Brings up the following menu, which you can select the
         envelope, label or sheet size from.  Label sizes are in
         inches H x W.  The number of labels across is also displayed.

   Laser Printer Options   Tray   Zip  4  Mail List :BBS  
Com10 Envelope Tray                                                           
Com10 Envelope Manual                                                         
Monarch Envelope Tray                                                         
Monarch Envelope Manual                                                       
1.0 X 4.0   (5161)  2 Wide                                                    
1 1/3 X 4.0 (5162)  2 Wide                                                    
2.0 X 4.0   (5163)  2 Wide                                                    
1.0 X 2 5/8 (5160)  3 Wide                                                    
8.5 X 11 Flyer                                                                
8.5 X 14 Flyer                                                                
No Change                                                                     
EXIT TO DOS                                                                   


4.  Print Labels
         Prints the mailing list on the specified labels.
         You will be asked if the endorsement line should be
         printed and what the endorsement line should say.
         ie...  ************** CARR RTE SORT  **CR 36.
        You will also be asked for the number of copies of the
        entire list to be printed ( from 0 to 999 ). Default is 1.

5.  Print List 8.5 X 11
         Prints a list of all members of a mailing list or just
         the members of the list that the US Postal Service had
         a problem standardizing.  Address's are printed 2 wide,
         16 per page.

6.  Manifest/Sort Report
         Will print a report showing Current mailing list
         record count; number of pieces per carrier route in
         a zip code.

7.  Processing Form Info(rmation)
         This report is needed for information required
         by PS FORM 5603 MAY 1989 from the USPS.

8.  A sinGle City
         Allows you to print only address's within a specified city
         and state


page 17
Label: 15/16 X 3.5 or 4    1 wide Zip  4  Mail List :AD_RESP  



   Enter Name of City to Print:
   Enter Name of State        :


9.  A single State
        Allows printing of all address's within a state.

10. S single Zipcode
        Allows printing of all address's within a single zipcode.

11. RangE of zipcodes
    Allow's printing of all address's between and including the starting
    & ending zipcode.

12. Change iNdex
         See chapter 3 for more details:

13. cHange Printer Port
         This option gives you a screen which will allow
         you to change printer port.

         Serial printer ports must already have the baud rate
         set from DOS before printing. (COM1 & COM2)

page 18


Label: 15/16 X 3.5 or 4    1 wide Zip  4   Port Menu  t :AD_RESP  
                                                 PRN (default)                
                                                 LPT1                         
                                                 LPT2                         
                                                 LPT3                         
                                                 COM1                         
                                                 COM2                         
                                                 EXIT TO DOS                  
                                                                 


13. Change Printer Type
         This option is used only for printing cheshier labels.
         It is used for printing at 8 lines per inch.

 Available Printers  4    1 wide Zip  4  Mail List :AD_RESP  
120D                
FX80                
HR25                
IDS132              
NEC8023             
NULL                
P9XL                
ZIP4                



14. Main Menu
         Go to the Main Menu.
         See chapter 3.

15. Utility Menu
         Go to the Utility Menu.
         See chapter 4.

16. EXIT TO DOS
         Return to DOS.

page 19


Chapter 6

Import /Export

    Import / Export       1 wide Zip  4  Mail List :AD_RESP  
Export to USPS         
Export delimited ASCII 
Export to WP4.2 text   
Export to WP5.0 text   
Export to WP5.1 text   
Import from USPS       
Import delimited ASCII 
Import from WP 4.2     
Import from WP 5.0     
Import from WP 5.1     
Print Labels/Reports   
Main Menu              
Utility Menu           
EXIT TO DOS            


Export

       After selecting one of the export options.
       The screen will change to show a menu called:

       Import/Export Drive.

          Insert a formatted disk into either drive A or
          B, and select the drive that you inserted the
          disk into.  ie. - if you used drive A for the
          formatted disk you would select "A Floppy Drive."

          Upon entering the selected drive the program will
          ask for the Complete File Name.

          The computer will automatically copy your mailing
          list onto the diskette.  In the event another disk
          is needed a message will appear on the screen to
          advise you to insert another formatted diskette.

1.  Export to USPS
          Used to write the current mailing list to disk for
          processing by the Post Office.  See chapter 7 for
          more information on sending diskettes to the Post
          Office.

page 20


2.  Export to ASCII
          Used to write the current mailing list to disk
          in a comma delimited format.

3.  Export to WP4.2 text
4.  Export to WP5.0 text
5.  Export to WP5.1 text
          Used to export an existing mailing list to Word
          Perfect 4.2, 5.0 or 5.1 Mail Merge file format.

    NOTE: Fields exported in ASCII or WP are:  Full Name,
          Company, Address, City, State, Zip, +4, Carrier Route #.
          US Postal Service has two extra fields.
    NOTE: WP 5.1 has special header information automaticaly inserted
          at the beginning of the file.


Import

    Duplicate name and address checking is optional when
    importing.

6.  Import from USPS

       After selecting one of the import options.
       The screen will change to show a menu called:

       Import/Export Drive.

         Insert the diskette and choose whichever floppy drive
         you inserted the diskette in A or B.  It will ask
         you for the input file name which is on the return
         copy of form 5603.  The computer will read the file
         in from disk and will prompt you when it has finished
         reading the file or for another disk.  The instructions
         will be on the screen.

         Upon completion of reading the mailing list can be used
         for bulk mailing, printing of labels and reports
         required by your local USPS office.

page 21


7.  Import from ASCII
         Used to read comma deleimited ASCII files.  Will remove
         quote marks from dbase files save as comma delimited .

8.  Import from WP 4.2
8.  Import from WP 5.0
10. Import from WP 5.1
         Used to read an existing Word Perfect Mail Merge file
         into a mailing list, so it can be sent to the USPS or
         for label printing.  The Mail Merge file structure
         must be full name, company, address, city, state, and
         zip code(5 digit).  It may also have the 4 digit zip
         extension and/or carrier route.  If the Word Perfect
         Mail Merge file structure is incorrect the Zip +4
         program will not import the information correctly.

       Example 1:
         Full Name
         Company
         Address
         City
         St
         Zip
         +4
         Carrier Route #
         (2010 or CR10 is ok, CR2010 is not)

       Example 2: (ascii file)2
         name,company,address,city,state,zip,+4,carrier route#
         name,,address,city,state,zip,+4,carrier route#

11.   Print Labels/Reports]
         Go to Print Options menu.

12.   Main Menu
         Go to Main Menu.

13.   Utility Menu
         Go to Utility Menu.

14.   EXIT TO DOS
         Return to DOS.

page 22


CHAPTER 7

Sending your mailing list to USPS.

    After exporting your mailing list, from the Import/Export
    Menu, select the Processing Form Info(rmation) function from
    the Print Options Menu.  This will print out necessary
    information for use to fill out USPS form 5603.

    Fill out USPS form 5603 to send with the diskettes.  The
    completed form and diskette(s) can then be mailed to the
    nearest "DISKETTE PROCESSING SERVICE CENTER", please
    check with your local USPS Account Representative.


page 23


CHAPTER 8

Bar Codes.

    ZIP4 will print bar codes on epson compatible printers.
    The barcode is printed on the address label, this conforms
    to the US Postal Services address block specifications.

    ZIP4 currently prints "Delivery Point Bar Code (DPBC)".
    DPBC will be required in January 1993 for barcode discounts.
    The accuracy of the DPBC is dependent on having a mailing
    list from CASS certifed zip+4 matching software.

    DPBC allows the automated postal equipment to put mail in
    walk-sequence order.


page 24


CHAPTER 9

CNVDBF.EXE

    This utility will create or append to an existing ZIP4
    database information contained in a ".DBF" format file.
    The following field names must be present in the ".DBF"
    file for proper data transfer:
        1.  Name
        2.  Company
        3.  Address
        4.  City
        5.  State
        6.  Zip
        7.  Plus_four
        8.  Carrier
    Field names different than above will not be transferred to
    the ZIP4 database.

    To run program:
        From the DOS prompt type  'CNVDBF' and follow the
        directions on screen

DBTODBF.EXE

    This utility copy's ZIP4 database data to a ".DBF" file.  The
    ".DBF" file must already exist and have field names matching those
    listed above.

    To run program:
        From the DOS prompt type  'DBTODBF' and follow the
        directions on screen



         ----------------end-of-author's-documentation---------------

                         Software Library Information:

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         Please direct shareware payments and specific questions about
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         elsewhere in  this documentation. If you have trouble getting
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         lost by that vendor. Get a current, working disk from PsL.

         For a copy of the latest monthly software library newsletter
         and a list of the 4,000+ disks in the library, call or write

                           Public (software) Library
                               P.O.Box 35705 - F
                            Houston, TX 77235-5705

                                1-800-2424-PSL
                             MC/Visa/AmEx/Discover

                          Outside of U.S. or in Texas
                          or for general information,
                              Call 1-713-524-6394


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