AB-01: General Ledger Programs Bare Bones Accounting 1.00 [BAREBONE] Funsten, J.W. $55 #12667 (12-93 CD) is a double-entry bookkeeping system. It can handle up to 100 different projects in the same database. Combined project reporting is supported. Up to eight bank accounts may be shared by all projects. This program is ideal for fund accounting, where there are several funds being operated jointly, and separate statements and balance sheets are required for each fund. It is useful for contractors operating several projects jointly, but requiring cost breakdown. It also is useful for charities, condominium associations and other non-profit organizations or for real estate accounting where a balance sheet is required. Call Master Micro Data Assist $129 #7091/1770 [2 disks] is a service call scheduling system with a fully integrated accounts receivable system and general ledger journal listing of all sales information. With this system you can set up service contracts, maintain your call schedule, post invoicing and payments, print statements and aged receivables, print reports, envelopes, rolodex cards, labels and many more functions. This program is ideal for Pest Control, Air Conditioning, Lawn Services, Pool Maintenance, Janitorial, etc. Requires 512k and a hard disk. C-A-S-E Accounting Forester, John $75 #7091/1588 is an accounting program for consultants and small businesses. It includes a general journal, sales journal and payroll journal. Information files contain cases or projects, invoices and credit sales, payables, employee's pay, capital equipment and depreciation, income statements and balance sheets. Numerous reports are available. A unique feature allows up to four partners and four independently allocated profit centers, plus overhead, and separate dollar value inventories for each profit line and overhead. The screen for choosing the set of accounts to use (this year's, last year's, company A's, company B's, etc.) shows the list of of accounts so the user doesn't have to remember the initials that he assigned. The financial history and totals of any case or job may be both displayed and printed. You may also move directly to any specific set of accounts when starting the program. A mail merge system for sending letters to all or a designated few, of clients, debtors or creditors is included, and much more. Requires 456k, 2 drives. CPA-Ledger Tronolone & Foster $0 #7091/1724 [2 disks] is a double-entry general ledger system for small businesses. It is completely menu driven and gives you the ability to post transactions, prepare unadjusted and post-closing trial balances, prepare an income statement, print a listing of all transactions posted to your bank account for any period you wish, search for previously entered transactions based on multiple criteria, reconstruct specific general ledger accounts for any period that you wish, print a chart of accounts that summarizes all debits and credits posted to each account, and add new accounts to your general ledger. This version will not print a balance sheet or selective income statements and many output options have to be printed out and cannot be viewed on the screen. CheckMate Plus Custom Technologies ASP $60 #7003/821 [2 disks] is a double-entry, checkbook based, accounting program for home or business. It's forte is a slick, easy-to-use interface. Those who value efficiency of use as much as ease of use will find that CM doesn't measure up to the retail-only program Quicken or the shareware programs Cash Control and Ultra Check, all of which have a one-screen approach to data entry, editing and review. On the other hand, for a large number of users, computers are already too darn efficient. These users will appreciate the way CM's pull-down menus, pop-up windows and plentiful on-screen information guide you through each step. Other features include budgeting, a pop-up calculator, easy memorization and recall of repetitive entries, graphical analysis, loan-amortization calculator, and pre-defined reports such as balance sheets, income statements, and budget comparisons, as well as user-defined reports. CheckMate Plus is powerful and flexible enough to be used by a business (although it lacks modules for receivables, payables, payroll, etc.), but is easy enough to be used by novices at home. Medlin Accounting 4.2 Medlin, Jerry ASP $25-$35/module #7003/006 is a double-entry general ledger program with accounts receivable, payroll and payables modules. Of all the general ledger programs in the library, we personally feel like this one is the easiest to use. The reason is that that entries are scrolled up the screen as you make them and you can easily move up the screen to correct or change an earlier entry. The author's approach also allows virtually unlimited "splitting" of a check, charge, receipt or whatever to multiple accounts. PC-AR is the accounts receivable module. It allows a maximum of 2000 customers and 1500 charges per accounting period. PC-INV is a module which works directly with the accounts receivable module to generate invoices and post them to PC-AR. It will multiply quantity times price and insert the total and calculate sales tax. PC-PR, the payroll module, includes the 1991 payroll tax tables. It allows a maximum of 500 employees and 1000 payroll checks per accounting period. PC-AP, the accounts payable module, can sort invoices by due date and will print checks. PC-Deal 2.61 [PCDEAL26] Marshall, Robert S. ASP $40 #7003/004 (02-94 CD) is a double-entry cash accounting program for personal or small business use. It will maintain transaction journals and account ledgers for a period of thirteen months, the twelve month accounting period and the first month of the next year. The next year's transactions are carried over into next year's ledger at year end closing. Reports include the usual financial statements plus bar graphs. Data can be exported in seven different formats. Allows up to 300 general ledger account categories and you can to add or edit transactions over a period of up to 12 months. PRO PC-Accounting(PSS) Pro Systems Software $90 #7003/1102 is a completely integrated accounting program. From one menu you can select accounts receivable & billing, accounts payable & payments, general ledger & checkbook, price list & inventory and customer & client invoicing, or print journals, special reports & lists. The set-up part of the program lets you define such things as billing terms, four levels of hourly rates and more. We added the company's initials, (PSS), to the name to avoid confusion with PC-Accounting II by another company. In general, we think PSS's program is somewhat better than PC-A II, but PSS's does have several relatively minor problems. After installing the program, we had to edit our CONFIG.SYS file to remove some duplicate lines added to it by the Install. We also discovered (after a brief moment of panic at wondering what had blown up) that our PATH had been changed to A:\, explaining why our system utilities were no longer working. The program's input routines do offer default responses most of the time, which is admirable, but you cannot return to a prior field to correct an entry without going all the way through the entry first, which is a technique that most programs have (thankfully) long abandoned. And when we tried to use the TAB key, while still hoping to get back to a previous field somehow, the screen started scrolling up and away instead, leaving us blindly trying to exit the program. The program also prompts for all input at the bottom of the screen rather than at the appropriate field on the screen. This type of data entry has never made sense to us, but it isn't really a problem. The program comes with very limited documentation, but the on-screen help should be sufficient for most people to get through the program. In summary, our complaints, although lengthy, are not major, and anyone needing an integrated accounting program really ought to check this one out. General Ledger II Peak InfoSystems, Inc. $50 #7007/1727 is a major-league general ledger designed with many professional features. For example, the Journal program contains a pre-posting list feature that lets you see what the posting results will be, and make corrections if you want to, before final posting. The Reports Menu includes a selection that lets you print all of the mandatory end-of-month reports with a single keystroke. Also included are "master" and "detail" accounts, and "departmentalization". Although they're there, you don't need to use them, or even know anything about them. Other features include up to 300 accounts which can be grouped into 32 categories; standard, pre-defined report formats; a locked-in audit trail; three levels of password protection. Requires a printer that will print 132 characters per line. Although the documentation touts the ease of use of GL II, and it may indeed be easy after you take the time to print out the manual and to sit down and study it thoroughly, we suspect that some users may find this program difficult to set up. As we usually do with new programs, we tried running it without reading the docs first. We feel that this is a fair test because after running thousands of programs, we can usually bull our way through 99% of the time. When we tried to enter a transaction before setting up the accounts, the machine would not let us back out of our faux pas without rebooting. When we dutifully restarted and tried to enter accounts, we were told that there are several mandatory accounts which had not yet been set up. Yet in browsing quickly through the manual on-screen, we could find no easy reference to setting them up. The information is probably there, and the author is probably cursing our sloth even as you read this, but our experience has been that if we can't find it in a hurry, most other people won't either. Ideally, we think the program should have walked us through setting up those accounts instead of just beeping at us. Bottom line: if you are willing to approach this program seriously and studiously, you can end up with a very good accounting system. OnLine Accounting System OnLine Resources $129 #7007/2562 [3 disks] is an integrated General Ledger, Accounts Payable and Accounts Receivable package. This accounting system is designed for businesses with a minimum of $100,000 per year in gross revenues. It features interactive, menu driven modules, open item and real time, context-sensitive help, the ability to print summary reports and aging reports, multi-user LAN support, multiple printer support, flexible programmable printer support, multiple profit centers, number of records limited only by hard disk space, encrypted data files, and more. Order Pro 2.0 [ORDERPRO] Automated Systems $150 #2784 [March 1994 CD] is an order-entry program. It allows you to quickly and easily set up customer files, inventory files, and enter orders. The program requires you to know each customer's number or manually search a list; you cannot search by name. Also, you cannot add new customers on the fly, so the program seems aimed solely at businesses with a small number of repeating customers. Within that scope, this is an excellent program with many features. Requires 512k RAM and a hard drive. Painless Accounting 6.1 [PAINLESS] Pierce, Kendall B. ASP $125 #7005/1540 [4 disks] is an accounting package that includes receivables, payables, general ledger, process billing, check reconciliation, trial balance and other standard financial statements and journal reports, and appointment scheduler. The program has check printing capabilities, GL historical files, check register historical files, reoccurring billing entries, vendor sales tax rate table, multiple line invoices, departmentalize by cost of goods, multiple A/R checking accounts, reoccurring A/P entries, budget reports, three types of depreciation, multiple companies, reoccurring GL entries, physical inventory adjustments and reports, a budget generator, a fixed asset manager and report and much more. Other features include the ability to create your own Statement, Invoice, PO, and Received PO print formats, five levels of Passwords, balance forward clients, EGA/VGA support (43-50 lines), direct check writing journal, sales tax journal, historical sales tax report, exploding windows, build materials report, taxable/nontaxable products/services, version 3.0 to 4.0 conversion, network compatible, payroll module, supports over 60 printers, DOS functions, enter default trans descriptions, check reconciliation and appointment schedular, cash disbursements in cash payments/receipts, American/Canadian address formats, international date formats, and custom formats support box drawing and fonts. Also included is the ability to view client and vendor comments on screen; client, vendor, product, and service history; job costing; hot key to 10 other user defined programs from within the program; track manual check numbers; post historical payment information; P.O. and billing freight; automatic account, client, product and vendor balance setup; full screen editing in product and service file; and tracking of salesman commissions. Requires a hard disk, and 640K of memory. Painless Accounting/Payroll Companion Pierce, Kendall B. ASP $45 #2325 is a graph, report, and export program for use with Painless Accounting and Painless Payroll. You can generate Bar, Stacked Bar, Pie, Line graphs, subtotal and total on numeric fields in reports, and export to ASCII files. PC-Books Edelman, Barry $? #7094/630 is a general ledger program for small businesses. First the good points: the number of accounts and transactions are limited only by disk space; new accounts can be added while entering transactions; full-screen editing lets you go back and correct errors immediately; it's relatively easy to correct prior entries; the documentation contains a tutorial; a transaction can be divided among up to 15 accounts. Overall, PC-Books is a very well-written program. Being an inveterate nit-picker, there are a few things I would like to see changed. When asked for the date, it's nice if the current date or the last date entered is shown as the default so that all you have to do is press Enter. When entering a split transaction, a running total somewhere on the screen is handy. Most distracting is that pressing enter when Entering data into a field on a line moves you down to the next line. To move to the next field on the same line, you have to press the Tab key. Most programs have the Enter key move you to the next field and the cursor key move you down. PC General Ledger Fricke, Gerald V. $? #7094/005 is an excellent small business accounting program. Features include separate journals for receipts, disbursements and general entries, the ability to print checks including the storing of up to 200 payee names and addresses, the handling up to five bank accounts, up to eight departments or cost centers, the handling of recurring entries, the ability to add new accounts in mid-entry, to export data to Lotus 1-2-3, optional password protection, complete audit trails and you edit existing posting screens. QUE Accounting McHugh, Gerald $45 #7094/1527 is a menu-driven accounting system featuring password protected access, dynamic updating of Trial Balances, context-sensitive help, the ability to modify transactions and an unlimited transaction storage capacity. Other features include subsidiary companies, accounts or departments; an unlimited Chart of Accounts based on Company plus Department plus Account combination; up to 99 fiscal periods; automatic backup and restore to protect data from loss due to power failures; financical statements by corporation, by company or by department; financial comparisons between periods; budget variance report; direct interface with dBase; automatic repeating entries; allows either current month or year-to-date trial balances; a pop-up calculator and notepad, and more. An accounting tutorial is included. Required: 512k RAM and 1 meg of disk space. QUE Accounting AR McHugh, Gerald $45 #7094/2692 is the Accounts Receivable module of the QUE Accounting series. This may be used as a stand alone system or integrated into the QUE Accounting General Ledger (#1527). It provides the ability to record transactions for a given company and department. Requires 640K. (Note that this program and Que Accounting are part of a MegaDisk Set, along with other programs, for a $6.99 disk fee.) SBAS General Ledger Millrose Corp. $25 #7082/843 is a double-entry general ledger system that handles cash receipts, disbursements and journal entries for the small business. Reports include a trial balance, balance sheet, income statement and a general ledger in either monthly or year-to-date format. Requires 384K and a hard disk. (Note the following modules that are part of a MegaDisk set with this General Ledger.) SBAS Order Entry 4.16c [SBAS416C] Millrose Corp. $73 #7082/2596 (01-94 CD) is an order entry system which provides picking slips, invoices, inventory control and accounts receivable. Inventory reports include inventory on hand, inventory at cost, cost of sales, compare book and physical, and more. Accounts receivable provides invoices, customer statements, accounts aging reports, and customer labels. Other features include multiple sales tax rates, the ability to print multiple copies of invoices and/or credit memos, the ability to search by either customer number or customer name, and two inventory reports including backorders and inventory below minimum. Requires a hard disk and 512K. SBAS Accounts Receivable Millrose Corp. $73 #7082/2597 is a stand-alone (ie: not integrated) accounts receivable program. It allows the entry of invoices, credit memos, cash receipts, provides customer statements, receivable aging report, cash receipts report, sales report, customer labels, and customer lists. A pop-up calculator is also included. Requires a hard disk and 384k. SBAS Invoicer Millrose Corp. $15 #7082/2598 prepares customer invoices. Items can be specified as taxable or non-taxable. Invoice numbers are automatically incremented. SBAS Write-Up General Ledger Millrose Corp. $93 #7082/2599 is a double entry write system for the accountant handling several companies. The number of records is limited only by your storage capacity. You can create a different chart of accounts for each company. It records cash receipts, disbursements, sales,journal entries, and payroll. Reports include separate journals for receipts, disbursements, sales and journal entries. Various employee earning reports may be printed to allow easy preparation of the federal/state quarterly and annual payroll reports. Financial reports include trial balance, balance sheet, income statement, and general ledger for the current period or year-to-date. Balance sheets and income statements may be customized. Requires 384K and a hard disk. Bottom Line Accounting 2.E Hooper International ASP $ various #7296-97/2693 [8 disks] (formerly Takin' Care of Business!) is an integrated set of accounting modules for the small/medium business. This menu-driven system provides on-line help for every entry. The General Ledger ($49.95 shareware registration fee) module allows you to monitor your assets, liabilities, net worth, capital, income, expenses and budgets in every area. It records your transactions into the appropriate accounts and gives you the ability to generate a complete range of financial statements. The Accounts Payable module ($39.95) manages your cash flow, and the payment of all invoices. It also allows for cash flow forecasting, and is totally integrated with the General Ledger module, so all accounts are easily updated. The Accounts Receivable module ($39.95) allows you to set up customers and bill them using balance-forward accounting, with statements showing all outstanding activity. The Payroll module ($49.95) gives comprehensive, accurate payroll-related information on as many as 1,000 employees. It automatically calculates employee deductions and liabilities,and prints payroll checks. The Inventory module tracks costs, analyzes sales, helps manage stocking levels and prints reports. Cost methods available are FIFO, LIFO, standard, or specific item cost. The Point of Sale/Invoicing module allows you to create and print either product or service invoices while at the same time creating the appropriate transactions for interface with Inventory, Accounts Payable and General Ledger modules. You can print invoices on-the-fly, while the system automatically creates all transactions necessary to reduce your on-hand inventory levels; add credit customer purchases to Accounts Receivable balances; and create General Ledger journal entries to record the sale (income). Also include is an Account Reconciliation module and other Financial Utilities. EZ Business Veit, John $20 #7495/3213 is an accounts receivable program that creates bills, reports, Rolodex cards, labels and account listings. It has constant balance updating. You can print bills for any time period. Requires a hard disk. EZ Payables Veit, John $10 #7495/3214 is an accounts payable program that creates reports, Rolodex cards, labels, and listings of accounts and amounts payable. You can add, edit and review data. Requires a hard disk. EZ Wages & Taxes Veit, John $10 #7495/3215 records and totals wages and deductions for state, federal, and other reporting purposes for one or more months. You can print employee information, wage totals for W-2 forms, Rolodex cards, and labels. It does not calculate deductions - simply lets you record payroll data. Requires a hard disk. EZ Wholesaler Veit, John $40 #7495/3216 produces daily invoices, weekly statements, and other documents. You can print a 100 to 150 item price list, product quantities for each day, listings, labels and Rolodex cards. Requires a hard disk. ]]]]]