Charge Account Management Program Annual Expenditure Report This report produces a table of the total amounts spent per month for every budget category. Totals are given for each month and each category. Budget categories are displayed in alphabetical order. You will be asked to supply the last two digits of the year the report is to cover. This report, which takes two pages to print, can only be printed on a printer. It is not available for screen display. When this report is chosen, the screen displays: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º º º º Beginning January first of which year? º º ____ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Enter the year the report is to cover. (If you have defined a fiscal year other than the calendar year, the month appearing here will be the first month of your fiscal year. Enter the year for that month.) You have a choice of three things to enter here. These are: - Quit - Return to the Report Menu. The four digits of the year. For example, 1989. You must then press . The last two digits of the year, for example, 89. You must then press . You will then be asked if this report is to cover one account only or all accounts. The screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º º . . . . . . . º º For one account (1) or all accounts (A)? __ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ If the report is for all accounts, press the letter A and the next step is skipped. However, if this report is to cover only one account, press the number one (1) and the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º º . . . . . . . º º For one account (1) or all accounts (A)? 1 º º º º Which account? __________ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Enter the name of the specific account you want transactions for. Only transactions for this account will be displayed or printed. The program will then search for the components of the report. One of three messages will appear on the screen next. These are: Page 44 Charge Account Management Program ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º 1. º . . . . . . . º º More than 50 categories. Some will be omitted. º º Category = xxxxxxxxxx º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ If this message appears, your report will be incomplete. The category (or categories) listed will not appear on the report. However, the program will continue and will eventually display message 3 below. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º 2. º . . . . . . . º º Nothing to report º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ If this message appears, your data file has no charges (charges or interest) for this year. Press any key to continue. The Reports Menu will then reappear. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Expenditure Report º 3. º . . . . . . . º º This report goes to the printer only. Press º º when the printer is ready at the top of the page. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Verify your printer is on and positioned properly, then press any key except . If you have no printer, or if you decide to stop here, press and you will return to the Report Menu. If you have no printer and you press anything but , your system will die and you will have to reboot. Page 45 Charge Account Management Program Your report will now be printed out. It appears like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Annual Expenditures for 19xx º º For (system name) 04/24/89 º º Account: XXXXXXXXXX º º Category January February March April May June July º º º º CLOTHING xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx º º INTEREST xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx º º . . . . . . . . º º . . . . . . . . º º . . . . . . . . º º Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Annual Expenditures for 19xx º º For (system name) 04/24/89 º º Account: XXXXXXXXXX º º Category August September October November December Total Average º º º º CLOTHING xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx º º INTEREST xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx º º . . . . . . . . º º . . . . . . . . º º . . . . . . . . º º Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Page one covers the months January through July, while page two reports on the rest of the year, the annual totals, and the monthly average. The budget categories down the left-hand column are in alphabetical order. The monthly average is calculated for the number of months for which there is information. If you have entries for July through September only, the average is calculated over those three months, not twelve. If you have requested a fiscal year other than the calendar year, the order of the months will reflect your fiscal year. Totals for each month/category combination represent the total of the amounts on all charges and interest which have dates for that month/year combination and which have that category. Totals for each month (at the bottom of each page) are a summation of the numbers appearing in the column directly above them. That is, it is the total amount of money spent for all categories for that month of that year. Totals in the next to last right-hand column of the second page are the summation of amounts for all outlays for that budget category for the year. If you total all amounts for a particular budget category across both pages, you will get the total in this column. The final figure on the second page, bottom row, next-to-last column is the total amount of money drawn from this account for one reason or another for the entire year. Page 46 Charge Account Management Program Summary Report This report produces a table of the total amount of charges, payments, and interest accumulated per month. Totals are given for each for the year. You will be asked to supply the last two digits of the year the report is to cover. This report can be displayed on the screen or printed on a printer. When this report is chosen, the screen displays: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Summary Report º º º º Beginning January first of which year? º º ____ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Enter the year the report is to cover. (If you have defined a fiscal year other than the calendar year, the month appearing here will be the first month of your fiscal year. Enter the year for that month.) You have a choice of three things to enter here. These are: - Quit - Return to the Report Menu. The four digits of the year. For example, 1989. You must then press . The last two digits of the year, for example, 89. You must then press . You will then be asked if this report is to cover one account only or all accounts. The screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Summary Report º º . . . . . . . º º º º For one account (1) or all accounts (A)? __ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ If the report is for all accounts, press the letter A and the next step is skipped. However, if this report is to cover only one account, press the number one (1) and the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Summary Report º º . . . . . . . º º º º For one account (1) or all accounts (A)? 1 º º º º Which account? __________ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Enter the name of the specific account you want transactions for. Only transactions for this account will be displayed or printed. The program will then search for the components of the report. One of two messages will appear on the screen next. These are: Page 47 Charge Account Management Program ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» 1. º Nothing to report º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ If this message appears, your data file has no transactions for this year. Press any key to continue. The Reports Menu will then reappear. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» 2. º List on the screen (S) or print on the printer (P) º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press

, you have one more task before the report begins. The screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Summary Report º º . . . . . . . º º List on the screen (S) or print on the printer (P)? P º º Press when the printer is ready at the top of º º a page. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Verify your printer is on and positioned properly, then press any key except . If you have no printer, or if you decide to stop here, press and you will return to the Report Menu. If you have no printer and you press anything but , your system will die and you will have to reboot. Your report will now be printed out. It appears like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Summary Report for 19xx º º For (system name) 06/17/88 º º Account: XXXXXXXXXX º º Month Charges Credits Payments Interest º º January xxx.xx xxx.xx xxx.xx x.xx º º February xxx.xx xxx.xx xxx.xx xx.xx º º . . . . . º º . . . . . º º º º Total xxxxx.xx xxxxx.xx xxxxx.xx xxx.xx º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ This is the screen version of the report for a single account. Each line pertains to one month and shows the total amount charged, paid, credits, and of interest for the account for that month of that year. The totals for the year appear at the bottom of the report. If you have requested a fiscal year other than the calendar year, the months will be in order beginning with the initial month of your fiscal year. Page 48 Charge Account Management Program Current Status Report This report lists the total charges, interest, credits, and payments for each account and the difference between them. Account names appear in alphabetical order. This report can be displayed on the screen or listed on a printer. When this report is selected, the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Current Status Report º º º º List on the screen (S) or print on the printer (P)? º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press

, you have one more task before the report begins. The screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Current Status Report º º º º List on the screen (S) or print on the printer (P)? º º Press when the printer is ready at the top of a page. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Verify your printer is on and positioned properly, then press any key except . If you have no printer, or if you decide to stop here, press and you will return to the Report Menu. If you have no printer and you press anything but , your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Current Status Report for º º (system name) 06/17/88 º º º º Account Charges Payments Credits Interest Balance º º BELKS xxx.xx xxx.xx x.xx x.xx xx.xx º º PENNEY'S xxx.xx xxx.xx x.xx x.xx xx.xx º º . . . . . . º º . . . . . . º º Total xxxxx.xx xxxxx.xx xx.xx xxx.xx xxxxx.xx º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Account - The name of the account. Charges - The total of all charges for this account in the data base. Payments - The total of all payments for this account in the data base. Credits - The total of all credits for this account in the data base. Page 49 Charge Account Management Program Interest - The total of all interest charges for this account in the data base. Balance - The total charges for this account plus the total interest for this account minus the total payments for this account. The account names appear in alphabetical order. The balances are accurate if the balance for each account was zero before the entries to this program. If they are not, I recommend entering an initial balance for each account as either a charge or a payment, depending on the balance. Page 50 Charge Account Management Program Utilities The Utility Menu looks like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Charge Account Management Program º º (system name) Utility Menu º º º º ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º º º º º º º (Q)uit º º º º (1) Name Change º º º º (2) Category Maintenance º º º º (3) System Customization º º º º (4) Find by Contents º º º º (5) Sort Transactions º º º º º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ º º º º Enter your choice º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ When this first appears, the first option (Quit) is highlighted in reverse video. Use the arrow keys to move up and down the list until the function you wish to use is highlighted. Press to select that option. An alternate form of selecting an option on this menu is to press the number which appears inside the parentheses (2 for Category Maintenance, for example). Quit - Return to the Main Menu. Name Change - This option allows you to change the system name for this account. Category Maintenance - This option allows you to change every occurrence of a specified category name to something else. The new name can be a completely new one or an existing one. This allows you to readily change misspellings, combine two categories into a single one, or change a name to something more meaningful to you. System Customization - This option allows you to customize the program to work the way you want it to. Items which you may change include the colors the program uses for a color monitor, allowing future dates to be entered, defining a fiscal year to begin at a date other than January 1, and redefining the number of printable lines per page. Find by Contents - This option allows you to print or display all transactions having some specified combination of characters in the detail line. Sort Transactions - This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the date entered on the transaction. Page 51 Charge Account Management Program Name Change This option allows you to change the system name entered in the initialization process. When this option is selected, the screen displays: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Name Change º º º º (system name) º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The current system name is displayed in reverse video. Make any changes you feel are necessary to the name. When you are satisfied with the way it looks, press . The program will use the new name from now on. You will next see the Utility Menu again. Category Maintenance This option allows you to change every occurrence of a specified category name to something else. The new name can be a completely new one or an existing one. This allows you to readily change misspellings, combine two categories into a single one, or change a name to something more meaningful to you. When this option is selected, the screen changes to this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºCategory Maintenance º º º º( 1) AAAAAAAAAA ( 4) DDDDDDDDDD ( 7) GGGGGGGGGG (10) JJJJJJJJJJ º º( 2) BBBBBBBBBB ( 5) EEEEEEEEEE ( 8) HHHHHHHHHH (11) KKKKKKKKKK º º( 3) CCCCCCCCCC ( 6) FFFFFFFFFF ( 9) IIIIIIIIII º º º ºEnter number of category being replaced (0 to stop) ___ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Your categories will appear on the screen in alphabetical order. The number preceding each category name is its code number. Type the code number of the category being replaced and press . To stop at this point, press <0>, then press . If you enter zero, you will return to the Utility Menu. If you enter a valid number, the screen becomes: Page 52 Charge Account Management Program ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºCategory Maintenance º º º º( 1) AAAAAAAAAA ( 4) DDDDDDDDDD ( 7) GGGGGGGGGG (10) JJJJJJJJJJ º º( 2) BBBBBBBBBB ( 5) EEEEEEEEEE ( 8) HHHHHHHHHH (11) KKKKKKKKKK º º( 3) CCCCCCCCCC ( 6) FFFFFFFFFF ( 9) IIIIIIIIII º º º ºEnter number of category being replaced (0 to stop) X__ º ºReplace it with what? __________ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Carefully type the new category name. This new name can be a completely new category or any of the existing category names. When it is complete, press . If you change your mind and decide not to change it at all, press or enter a string of blanks. In this case, you will return to the Utility Menu. Once you enter the new name, the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºReplacing...one moment please... º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The program is now searching your data file to find every occurrence of the category you chose. Each occurrence will be replaced with the new category name. When all transactions have been examined, the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºComplete... X transactions found and changed. º º º ºPress to continue category maintenance. º ºPress any other key to return to Utility Menu. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The X above will be replaced with the actual number of transactions having the old category. To replace other categories, press and the first screen of this section will reappear. To return to the Utility Menu, press any other key. Page 53 Charge Account Management Program System Customization This option allows you to customize the program to work the way you want it to. Items which you may change include the colors the program uses for a color monitor, allowing future dates to be entered, defining a fiscal year to begin at a date other than January 1, and redefining the number of printable lines per page. Default values for these are: Regular video: White letters on Blue Reverse video: White letters on Red Future dates disallowed. Printable lines per page: 55. Fiscal year begins in January. When this option is chosen, the screen appears like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Charge Account Management Program º º Customization º º º º Regular Print Background Example º º Letters º º º º Reverse Print Background Example º º Letters º º º º Future Dates Disallowed º º º º Number of printed lines per page? ______55 º º º º First Month of Fiscal Year? ___January º º º º Satisfied? X º º º º Press space to see other options. Press to select one. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The current assignments for the various print colors will appear on the appropriate lines. The two "Examples" will demonstrate the color choices as you rotate through them. When in the field for number of printed lines per page, type the new number, then press . Use the following keys to navigate this screen: - Rotates the next selection for the cursor's field into view. If changing colors, the appropriate Example will change to reflect the effect of this color change. - "Selects" the currently displayed value. When is pressed while the cursor is in the box following "Satisfied?", the changes appearing on the screen are incorporated into the program. The Utility Menu reappears displaying your new colors. The choices are also recorded in the file CHCUSTOM.DAT so that they will be in effect the next time you run the program. Page 54 Charge Account Management Program - For most of the fields, the key operates exactly as the key does. It selects the current value for the cursor's field and moves the cursor to the next field. However, if is pressed while the cursor is in the "Satisfied?" field, the cursor moves to the first field on the screen (Regular video background). Q,q - Leaves the screen and makes any changes appearing on the screen permanent. - Moves the cursor to the previous field. - Moves the cursor to the first field (Regular video background). - Moves the cursor to the last field on the screen (Satisfied?). - Moves the cursor to the next field. - Moves the cursor to the previous field. When the values on the screen are the way you want them to be, move the cursor to the box following the word "Satisfied?" and press . This exits the screen, writes the new values to the file CHCUSTOM.DAT, and activates any changes. When the Utility Menu reappears, it will be displayed in the new colors. If the program detects a monochrome monitor in use in monochrome mode, the colors are ignored. Find by Contents This option allows you to print or display all transactions having some specified combination of characters in the detail line. When this option is selected, the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Enter search string _____________________________________ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Enter the string of characters you wish to search for. Up to 40 characters may be entered (this is also the maximum size for the field being searched). You do not need to enter the full forty characters. In fact, you do not have to enter any complete words. Whatever characters you enter are the ones it will search for. If you enter ter as your string, possible matches would include " terminal", "computer", "water", and "sternwheeler". However, if you had entered a blank before the ter , only " terminal" would have matched, from the same list of possible fields. Be careful of case, as water and Water will not match. Page 55 Charge Account Management Program Once you have entered your string, the screen adds: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºList on the screen (S) or print on the printer (P)? _ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press

, you have one more task before the report begins. The screen adds: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List on the screen (S) or print on the printer (P)? P º º Press when the printer is ready at the top of º º a page. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Verify your printer is on and positioned properly, then press any key except . If you have no printer, or if you decide to stop here, press and you will return to the Utility Menu. If you have no printer and you press anything but , your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Transactions for string: School º º For (system name) 04/24/89 º º º º Type Date Details Category Account Amount º º Charge 04/22/88 Service Merchandise - aud AUDIO VISA 323.15 º º Charge 05/12/88 Radio Shack - supplies fo AUDIO VISA 114.10 º º . . . . . . º º . . . . . . º º Total Payments: 0.00 º º Total Charges: 437.24 º º Total Credits: 0.00 º º Total Interest: 0.00 º º Press any key to continue º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. Heading explanations: Type - The transaction type (charge, payment, credit, a interest). Date - The date of the transaction. Details - The first 28 characters of the detail line for this transaction. Category - The category for this transaction. Page 56 Charge Account Management Program Account - The account for this transaction. Amount - The amount for this transaction. If there are no transactions in the data file with the requested string of characters, the phrase xxxxxxx not found will appear (where xxxxxxx is the requested search string). Sort Transactions This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the date entered on the transaction. Making a good backup copy of the data before running this option is highly recommended. When this option is selected, the screen becomes: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º This routine sorts all your transactions by date. º º º º This will take some time to accomplish. Once begun, º º DO NOT INTERRUPT!! º º º º Are you sure you want to do this? (Y or N) _ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The larger your data file is, the longer this process will take. If your transactions are very scrambled (by date), this will also slow down this process. It took ten minutes to sort a 1000 record file with records almost in order. Once you begin this process, let it run UNINTERRUPTED to its conclusion. If you interrupt it, it is extremely likely that your data file will be unusable. If you decide to stop the process at this point, press any key other than and the Utility Menu will reappear. If you decide to proceed, press . The message "One moment please..." will appear. An additional period will appear at the beginning of each pass through the data file. When the file has been completely sorted, the Utility Menu will reappear. Page 57 Charge Account Management Program Cursor Key Movements This page describes the use of cursor control keys for most of the program. Key Action Qq When pressed in numeric fields, this will return you to the previous menu. A-Z,a-z These are the regular alphabetic keys. Unless you are in a date or amount field, these will print as you expect them to. 0-9 These are the numeric keys. They will print as you expect them to in most circumstances. Other printable characters. These behave as the letters above do. If it would print on a typewriter, it will probably print on the screen. Backspace (the arrow to the left of the NumLock key) This behaves as you might expect it to. Most fields, it will delete the character to the left of the cursor and move the rest over to fill in the hole. There are exceptions. Most of the exceptions refuse to acknowledge the key. Tab Move the cursor forward to the next field. If the cursor is in the box following Abort, will move the cursor to the first field on the screen. That is, it will "wraparound". Shift-Tab Also referred to as Reverse Tab. It moves the cursor back to the previous field. If the cursor is in the first field on the screen, this will move it to the last. To use this key, hold down the shift key and press . Enter For most fields, this operates as the key does. It signals that you are finished with the current field and want to move on to the next one. Pressing in either of the last two boxes on the screen has a different meaning. If is pressed while the cursor is in the box following Satisfied?, the transaction is permanently added to the data file in the form on the screen. If is pressed while the cursor is in the box following Abort?, the transaction is ignored. Home Moves the cursor to the first field on the screen. End Moves the cursor to the last field on the screen. In this case, the box following Abort?. Up Arrow Move the cursor to the field directly above the current field. Down Arrow Move the cursor to the field directly below the current field. Left Arrow Move the cursor to the left one position, but don't leave the field it is currently positioned in. If the cursor is at the beginning of a field, the key is ignored. Page 58 Charge Account Management Program Right Arrow Move the cursor to the right one position, but don't leave the field it is currently positioned in. If the cursor is at the end of a field, the key is ignored. Insert Key Toggles the insertion status on and off. If the insertion status is on, the next character will be inserted at the cursor position, moving the characters following it to the right to make room for the new character. Pressing one more time turns this ability off. Del Key Deletes the character at the cursor position. For most fields, the characters remaining to the right of the cursor will move left one space to fill in the blank. Display a Help screen related to what is going on at the moment. None of the other function keys are used by this program. Play Suggestions I strongly urge you to take some time and play around with this program before using it for your real charges. This will give you a feel for how it works and a chance to decide if you really want to use it. Start out by answering the initialization question as it appears on the screen. From here, the only thing you can do is enter transactions (the other functions will tell you they have nothing to work with). You have two courses you can take here. One is to just sit down and make up the transactions as you think of them, and the other is to pull some records from a year or so ago and work with them. Try entering each of the types of transactions - charges, payments, and interest transactions. Once you have some transactions entered (I'd recommend 20-30 to start out with), explore the other options. Try displaying and printing some of the reports. Printing the first report will give you a hard copy of what you have entered. This will come in handy on the Correction and Deletion segments, when you must supply the date of the transaction to find the correct one. Change the name of the system. It's easy with the Name Change option (Utility Menu). Try changing the information on some of the transactions, using Correct. Try deleting an individual transaction. Try deleting the first half of what you entered. You'll need a date for that. Page 59 Charge Account Management Program Try changing some category names using Category Maintenance (Utility Menu). Try looking up some transactions based on the content of the detail line using the Find by Content option of the Utility Menu. When you feel comfortable with the program, delete the data files and start over using real data. To delete the data files: Return to the DOS prompt (A>). Place the disk with the data files in drive A. Type del *.dat and press . That's all there is to it. Enjoy the program. Transfer Data to a Hard Disk 1) Use the DOS COPY command to copy CHCONT.DAT and CHARGE.DAT from the floppy diskette to the correct subdirectory you have chosen for the hard disk. 2) Make this subdirectory the current directory on the default drive. 3) Run the program. Since the file CHCUSTOM.DAT was not transferred, it will begin with the question "Is default drive (where data is) a floppy drive? (Y or N)". Press then . 4) The program continues normally. 5) If you had customized the program, select System Customization (on the Utility Menu) to reset these values. Note: Do not transfer CHCUSTOM.DAT. Let the program recreate it. This is the only way the internal flag for hard disk usage is set. Multiple Accounts It is possible to use this program with more than one set of charge accounts. There is more than one way this can be accomplished. If you are keeping your data on floppy diskettes, then use a separate diskette for each set of accounts. If you are keeping your data on a hard disk, then keep each set of accounts in a separate subdirectory. The program can reside in the same Page 60 Charge Account Management Program directory as each set of accounts (giving you multiple copies of the program on your disk, which will waste space), or you can keep the program on a floppy disk and run the program with the command A:CHECKS, or you can use the PATH command in your AUTOEXEC.BAT file to specify the full path leading to the subdirectory containing the program file. Special Tips 1) Regular backups of the data files are strongly recommended. It is vital that three data files are kept together. If the files are small enough to fit on a single floppy, then use this command: COPY B:*.DAT A: (Assuming your current data files are on a diskette in drive B:.) If the files are larger (and you are using a hard disk), use this command: BACKUP C:*.DAT A: You may have to adjust the PATH command so that DOS can find your copy of the BACKUP command. Refer to your DOS manual for additional details. If you ever need to restore your backed up files, be sure to restore all three of them, not just one. 2) If it is necessary to split a transaction between two or more categories, this is the method I have used. Enter the transaction once with the amount to be credited to the first category as if that's all the transaction was for. Then enter the transaction again with the amount to be credited to the next category. Changes from Previous Version 1) Once an account name has been entered for a transaction, it is carried forward to the next transaction being entered within the same computer session. 2) New transaction type - credit. 3) New report - List Credits. Page 61 Charge Account Management Program Glossary This is a glossary of some of the words used in this document that may need defining. Backup Copying the data and program files to another disk that can be kept in another location. Then, if anything happens to the first disk, the second can be used with a minimum of data loss. I recommend backing up the data files every time you finish with this program. Cursor The blinking line on the screen that shows where the next character typed will appear. Data Files This is where the information you enter about transactions is kept. This program uses two primary data files named CHCONT.DAT and CHARGE.DAT. If either is deleted, your information is lost. Please copy these files to a backup disk every time you exit the program. This is for your protection. Disks are not meant for permanent storage and can go bad. This program also uses a customization data file (CHCUSTOM.DAT). See System Customization for more details on this. Function key F1. The function keys appear to the left of the typing keys on the IBM PC keyboard. F1 is one on these (they are marked F1, F2, etc.). In this program, pressing will display a Help screen. The other function keys are not currently implemented. Future Dates - A date is considered to be a future date if it is later than the system date (the date your computer thinks today is). The system date is the date you enter when you turn the computer on or the date supplied by a clock/calendar board when the computer is turned on. The program does not allow you to enter dates later than the system date unless you have changed this through the System Customization feature. Menu A choice of options. Just as a restaurant will present you with a menu of the items they have available to sell, this program will present you with a menu of the functions it can perform. You make your choice on these menus by either highlighting the one you want in reverse video or pressing the letter in parentheses. Reverse video Most of the screen presentations will involve normal video (white letters on a blue background for color monitors, green letters on a black background for green monochrome monitors, amber letters for amber monochrome monitors). Menu choices and data to be filled in will appear in reverse video, that is, black letters in a field of either green or amber, for monochrome monitors, white letters in a field of red, for color monitors. Systems with color monitors have the added option of changing these colors. Transaction For this program, a transaction is any item dealing with the account. This includes charges, payments, interest and service charges, cash advances, etc. Page 62 Charge Account Management Program Valid date A valid date is one that can really appear on a calendar. April 31 is not a valid date as April has only 30 days. February 29, 1985 is not a valid date, as 1985 is not a leap year. Messages This section summarizes some of the messages you may receive when running this program. If you need further assistance, please contact: Marilyn Price M. P. Data 113 Foxport Dr. Kingsport, Tennessee 37664 (615) 349-7744 1) Date in the future. Unless disabled through the System Customization routine, dates later than the system date (the date you told the computer when you turned the power on) are not allowed. 2) Dates out of order. Several of the reports require a range of dates. The first date entered must be earlier than the second. You will be given the opportunity to correct the situation. 3) Error in file CHCONT.DAT. Once you have begun to really use the program, this message should never appear. It should only appear before you have entered any data. Its appearance means that at some time, you began the program, but it was unable to complete the initialization process. This message would appear the next time you attempted to run the program. To correct it, delete the file CHCONT.DAT and begin again. 4) Invalid Date. The date you entered cannot be found on a standard calendar. April 31 would be an invalid date as April only has 30 days. February 29, 1987, would be an invalid date as 1987 is not a leap year. 5) More than 50 categories. Some will be omitted. The function you are accessing sorts the categories into alphabetical order. There is an internal limit of 50 categories for this. If this number is too small for your purposes, please contact M. P. Data to have it increased. Page 63 Charge Account Management Program 6) More than one found. Indicate which you want. More than one transaction meets the criteria you requested. Indicate which one on the list displayed is the one you want. Enter 1 for the first on the list, 2 for the second, etc. 7) Not Found. The transaction you were looking for was not found. Please recheck the transaction date and try again. If this appears in a report, it means that no transactions met the report criteria. 8) Nothing to report. There are no transactions which match the report criteria. 9) Real indefinite. You are attempting to run the program with the data on a hard disk after telling it that the data would be on a floppy diskette. The program is attempting to determine the remaining disk space. Unless your hard disk is very full, this number is much too large for the program to handle. To correct, follow the instructions on page 62 for transferring data from a floppy diskette to a hard disk. Page 64