SCREEN 3-29: Accounts Payable File Maintenance /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Payable File Maintenance << * DELETED * Today's Date:02/11/87 Record 1 of 26 Account Number 31.00 Date Recorded 08/29/83 Payee 111111111 JONES,SAM C Date Due 08/29/83 Amount Due 286.50 Date Paid / / Check Number Ref 500.00 0.00 500.00 180.00 33.50 286.50 1000.00 360.00 67.00 Last Updated : 01/03/80 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: PFACTNO *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer (defaults and/or) expects me to enter the next command. Next, I want to type D again, because I want to recall the record I deleted. TYPE: D AND THE SYSTEM WILL: Recall the record by removing the flag. SCREEN 3-30: Recall the record by removing the flag /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Payable File Maintenance << Today's Date:02/11/87 Record 1 of 26 Account Number 31.00 Date Recorded 08/29/83 Payee 111111111 JONES,SAM C Date Due 08/29/83 Amount Due 286.50 Date Paid / / Check Number Ref 500.00 0.00 500.00 180.00 33.50 286.50 1000.00 360.00 67.00 Last Updated : 01/03/80 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: PFACTNO *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer (defaults and/or) expects me to enter the next command. Next, I want to type M, because I want to return to the accounting system menu. TYPE: M AND THE SYSTEM WILL: Display the accounting system menu. 4.3.1.3. RECFILE This section describes the receivable file maintenance. SCREEN 3-31: Display the Accounting System menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer (defaults and/or) expects me to enter a letter matching one of the options (A to L). Next, I want to type C, because I want to go into the receivable file maintenance. TYPE: C AND THE SYSTEM WILL: Display the receivable file maintenance screen. Q&A 3-30: Which choice goes into the receivable file maintenance? SCREEN 3-32: Display the receivable file maintenance screen /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 5 of 5 Account Number 102.00 Date Recorded 08/30/83 Invoice ID 100 Customer WILSON'S OUTFITTERS Date Due 02/10/86 Amount Due -51.41 Date Paid 10/10/86 Check Number Reference Last Updated : 10/10/86 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: RFINVID *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer (defaults and/or) expects me to enter the next command. Next, I want to type F, because I want to find a record in the receivable file. TYPE: F AND THE SYSTEM WILL: Display the screen to allow user to enter a search value. Q&A 3-31: What does the system search by? SCREEN 3-33: Enter a search value /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 5 of 5 Account Number 102.00 Date Recorded 08/30/83 Invoice ID 100 Customer WILSON'S OUTFITTERS Date Due 02/10/86 Amount Due -51.41 Date Paid 10/10/86 Check Number Reference Last Updated : 10/10/86 -------------------------------------------------------------------------------- ENTER SEARCH VALUE. VALUE SHOWN IS FROM THE DISPLAYED RECORD. PRESS CTRL-Y TO CLEAR 100 \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor in the reverse video area at the bottom of the screen". To me, it shows that the computer (defaults and/or) expects me to enter a search value. Next, I want to type Ctrl Y, because I want to clear the 100 displayed, then enter a search value. HOLD DOWN: [Ctrl] AND PRESS: Y TYPE: 1234 PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Display the record with invoice number 1234 if it finds it. Q&A 3-32: What happens if the system cannot find the invoice number? SCREEN 3-34: Display the record with invoice number 1234 /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 1 of 5 Account Number 101.00 Date Recorded 01/20/83 Invoice ID 1234 Customer JONES INC Date Due 08/30/86 Amount Due 38.00 Date Paid 10/02/86 Check Number 34 Reference BIKE RACKS Last Updated : 02/03/87 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: RFINVID *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer (defaults and/or) expects me to enter the next command. Next, I want to type K, because I want to change the index key. TYPE: K AND THE SYSTEM WILL: Display the screen to enable user to change the index key. SCREEN 3-35: Change the index key /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 1 of 5 Account Number 101.00 Date Recorded 01/20/83 Invoice ID 1234 Customer JONES INC Date Due 08/30/86 Amount Due 38.00 Date Paid 10/02/86 Check Number 34 Reference BIKE RACKS Last Updated : 02/03/87 -------------------------------------------------------------------------------- A. RFINVID B. RFCUSTDT Press letter of desired key \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the words desired key". To me, it shows that the computer (defaults and/or) expects me to either type A or B to select a key. Next, I want to type B, because I want to change the index. TYPE: B AND THE SYSTEM WILL: Change the index to RFCUSTDT. Q&A 3-33: What is RFCUSTDT? SCREEN 3-36: Change the index to RFCUSTDT /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 1 of 5 Account Number 101.00 Date Recorded 01/20/83 Invoice ID 1234 Customer JONES INC Date Due 08/30/86 Amount Due 38.00 Date Paid 10/02/86 Check Number 34 Reference BIKE RACKS Last Updated : 02/03/87 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: RFCUSTDT *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer (defaults and/or) expects me to enter the next command. Next, I want to type F, because I want to find a record based on the new index key. TYPE: F AND THE SYSTEM WILL: Display the screen for the user to enter a search value. Q&A 3-34: What will the system search for the record by? Comment: The search value is dependent on which index file is open. Find the item "KEY" in the right hand bottom corner of the screen. As you can see, the current index file is "RFCUSTDT". Always check this display before choosing any of the options to make sure that the correct index is in effect. SCREEN 3-37: Enter a search value /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 1 of 5 Account Number 101.00 Date Recorded 01/20/83 Invoice ID 1234 Customer JONES INC Date Due 08/30/86 Amount Due 38.00 Date Paid 10/02/86 Check Number 34 Reference BIKE RACKS Last Updated : 02/03/87 -------------------------------------------------------------------------------- ENTER SEARCH VALUE. VALUE SHOWN IS FROM THE DISPLAYED RECORD. PRESS CTRL-Y TO CLEAR JONES INC 08/30/86 \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor in the reverse video area at the bottom of the screen". To me, it shows that the computer (defaults and/or) expects me to enter a search value. Next, I want to press Ctrl Y, then enter a search value. HOLD DOWN: [Ctrl] AND PRESS: Y TYPE: WILLIAMS HARDWARE 08/15/86 AND THE SYSTEM WILL: Display the record if found. Q&A 3-35: What happens if the record is not found? Comment: The date must be entered so that the last number takes up the last space in the entry area and there is no need to press return. SCREEN 3-38: Display the record /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounts Receivable File Maintenance << Today's Date:02/11/87 Record 2 of 5 Account Number 101.00 Date Recorded 01/20/82 Invoice ID 345677 Customer WILLIAMS HARDWARE Date Due 08/15/86 Amount Due 200.00 Date Paid / / Check Number Reference Last Updated : 05/21/86 -------------------------------------------------------------------------------- ind Record dd Record elete/Recall dit Record Current Active

rev Record ext Record enu (return) ey Select Key: RFCUSTDT *** NEXT ACTION TO PERFORM \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word PERFORM". To me, it shows that the computer expects me to enter the next command. Next, I want to type M, because I want to return to the accounting system menu. TYPE: M AND THE SYSTEM WILL: Display the accounting system menu. Q&A 3-36: Can you return to the system menu at any time? 3.3.2. PROCESSING BILLS AND RECEIPTS This section describes how bills and receipts are processed. 3.3.2.1. PAYING BILLS AND POSTING EXPENSES This subsection describes how bills are paid and expenses are posted. SCREEN 3-39: Display the accounting system menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer (defaults and/or) expects me to enter a letter matching one of the options (A to L). Next, I want to type D, because I wish to make payments. TYPE: D AND THE SYSTEM WILL: Display the screen for making payments. Q&A 3-37: What is the "PAY BILLS and Post expenses" option used for? Comment: Checks are assumed to be written by hand, with the check number recorded in the payable record. SCREEN 3-40: Display the screen for making payments /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Bill Payer Program << Today's Date: 02/11/87 Process PAYABLES for account number ALL Examine only bills DUE AFTER 00/00/00 Examine only bills FROM ALL PAYEES REPLACE VALUES AT CURSOR, OR JUST PRESS ENTER IF CURRENT DESCRIPTION IS O.K. 'M' HERE RETURNS TO MENU, ANY OTHER KEY STARTS THE PROGRAM => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor at the word ALL". To me, it shows that the computer (defaults and/or) expects me to enter an account number. Next, I want to press return, because I am using the default value ALL. PRESS: [<-'] Enter/Return key Q&A 3-38: What will happen if you type an account number? TYPE: 010186 PRESS: [<-'] Enter/Return key Q&A 3-39: What if a payee's name is entered? SCREEN 3-41: Accounting System Bill Payer Program /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Bill Payer Program << Today's Date: 02/11/87 Process PAYABLES for account number ALL Examine only bills DUE AFTER 00/00/00 Examine only bills FROM ALL PAYEES REPLACE VALUES AT CURSOR, OR JUST PRESS ENTER IF CURRENT DESCRIPTION IS O.K. 'M' HERE RETURNS TO MENU, ANY OTHER KEY STARTS THE PROGRAM => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer (defaults and/or) expects me to either type M or press any key to start processing. Next, I want to press return, because I want to start processing. PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Begin processing and display the first record found to match the values we entered or if all default values are used, the first record in the file is displayed. Q&A 3-40: What happens if no records can be found? SCREEN 3-42: Accounting System Bill Payer Program /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Bill Payer Program << Today's Date: 02/14/87 Account Number : 26.00 Date Recorded : 02/11/87 Payee : Mortgage Company $ 10.00 Last Update : 02/11/87 Ref : Paid With Check Number Amount Paid 0.00 Date Paid 02/14/87 TYPE REQUESTED DATA AT CURSOR. PRESS ENTER KEY TO MOVE TO NEXT FIELD. TYPE 'P' TO POST, 'M' FOR MENU, ANYTHING ELSE TO SKIP ENTRY => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the item Check Number". To me, it shows that the computer expects me to type a check number. Next, I want to type 84, because I the check number is 84. TYPE: 84 PRESS: [<-'] Enter/Return key Q&A 3-41: What if cash is paid instead of check? TYPE: 10 PRESS: [<-'] Enter/Return key Q&A 3-42: What if this company is only paying partially? PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Accept the default and proceed. SCREEN 3-43: Accept the default and proceed /-----------------------------------------------------------------------------\ >> Accounting System Bill Payer Program << Account Number : 26.00 Date Recorded : 02/11/87 Payee : Mortgage Company $ 10.00 Last Update : 02/11/87 Ref : Paid With Check Number 84 Amount Paid 10.00Date Paid 02/14/87 TYPE REQUESTED DATA AT CURSOR. PRESS ENTER KEY TO MOVE TO NEXT FIELD. TYPE 'P' TO POST, 'M' FOR MENU, ANYTHING ELSE TO SKIP ENTRY => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to enter P, M or any key. Next, I want to press M, because I want to return to the accounting menu. TYPE: M AND THE SYSTEM WILL: Display the accounting system menu. Q&A 3-43: Will any updating be done if 'M' is pressed? 3.3.2.2. PROCESSING RECEIPTS This subsection describes how receipts from customers are processed. SCREEN 3-44: Display the accounting system menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer (defaults and/or) expects me to enter a matching letter (A to L). Next, I want to type E, because I want to process receipts. TYPE: E AND THE SYSTEM WILL: Display the screen for processing receipts. Q&A 3-44: What does the "PROCESS RECEIPTS and Post Income" option do? SCREEN 3-45: Display the screen for processing receipts /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Cash Receipts Program << Today's Date: 02/11/87 Income Account Number 101.00 Invoice ID Amount Paid 0.00 Date Paid 02/11/87 Paid With Check Number TYPE REQUESTED DATA AT CURSOR. PRESS ENTER KEY TO MOVE TO NEXT FIELD. TYPE 'P' TO POST, 'M' FOR MENU, ANYTHING ELSE TO SKIP ENTRY => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the item Income Account Number". To me, it shows that the computer expects me to enter an income account number. Next, I want to type 102 and press return, because I am updating an account number 102. TYPE: 102 PRESS: [<-'] Enter/Return key TYPE: 220 PRESS: [<-'] Enter/Return key TYPE: 320 PRESS: [<-'] Enter/Return key Q&A 3-45: What if the amount is greater than that which is owed? TYPE: 020987 TYPE: 52 PRESS: [<-'] Enter/Return key Q&A 3-46: What if customers are paid by cash instead of check ? SCREEN 3-46: Accounting System Cash Receipts Program /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Cash Receipts Program << Today's Date: 02/11/87 Income Account Number 102.00 Invoice ID 220 Amount Paid 320.00 Date Paid 02/9/87 Paid With Check Number 52 TYPE REQUESTED DATA AT CURSOR. PRESS ENTER KEY TO MOVE TO NEXT FIELD. TYPE 'P' TO POST, 'M' FOR MENU, ANYTHING ELSE TO SKIP ENTRY => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer (defaults and/or) expects me to either enter P, M or any key. Next, I want to type P, because I want to post entries and update the files. TYPE: P AND THE SYSTEM WILL: Update the account chart file and the account receivable file. Q&A 3-47: What would happen if only return was pressed? 3.3.3. THE RECEIVABLE REPORT This report lists the status of all customers: how much they owe and how long hey have owed. SCREEN 3-47: Accounting System Menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer expects me to enter a matching letter (A to L). Next, I want to type F, because I want to print the accounts receivable report. TYPE: F AND THE SYSTEM WILL: Display the screen for printing the report. Q&A 3-48: What does the receivable report print? SCREEN 3-48: Print the report /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Aged Accounts Receivable Report << Today's Date: 02/14/87 PRESS 'M' TO RETURN TO MENU, ANY OTHER KEY TO START OUTPUT => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to type M or press any key. Next, I want to press return, because I want to list the report. PRINTER MUST BE ON PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Print the receivables report. Q&A 3-49: What will happen if M is pressed? SCREEN 3-49: Print the receivables report /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS AGED ACCOUNTS RECEIVABLE REPORT FOR 02/14/87 PAGE: 1 Customer Inv ID Due Date Current 30-Day 60-Day 90-Day JONES INC 1234 08/30/86 38.00 PETERSON'S BIKES 101011 06/01/86 300.00 PETERSON'S BIKES 204567 06/30/86 45.00 WILLIAMS HARDWARE 345677 08/15/86 200.00 \-----------------------------------------------------------------------------/ THE SYSTEM WILL: Automatically return to the accounting menu after printing the report, the previous screen will still remain while the report is printing. 3.3.4. CLEANING UP THE SYSTEM This section contains the options to clear the files and accounts to prepare for a new fiscal year. 3.3.4.1. PAYFILE CLEAN UP This option deletes all unwanted records in the payables file. SCREEN 3-50: Accounting System /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option" To me, it shows that the computer expects me to enter a matching letter (A to L). Next, I want to type G, because I want to clean up the payable file. TYPE: G AND THE SYSTEM WILL: Display the screen for payable file clean up. Q&A 3-50: What does the payable file clean up choice do? SCREEN 3-51: Display the screen for payable file clean up /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System File Clean Up << Today's Date: 02/11/87 THIS PROGRAM PERMANENTLY REMOVES RECORDS FLAGGED FOR DELETION FROM THE PAYABLES FILE. 'M' HERE RETURNS TO MENU. ANY OTHER KEY STARTS REPACK => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to either type M or any key to start the clean up. Next, I want to type M, because I want to return to the accounting menu. TYPE: M AND THE SYSTEM WILL: Display the accounting menu. Q&A 3-51: What will happen if any other key is pressed? Warning: Records cannot be recalled once they have been deleted from the disk. 3.3.4.2. RECFILE CLEAN UP This option deletes unwanted records from the receivables file. SCREEN 3-52: Display the accounting menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer expects me to enter a matching letter Next, I want to type H, because I want to clean up the receivable file. TYPE: H AND THE SYSTEM WILL: Display the receivable file clean up screen. Q&A 3-52: What does receivable file clean up do? SCREEN 3-53: Accounting System File Clean Up /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System File Clean Up << Today's Date: 02/11/87 THIS PROGRAM PERMANENTLY REMOVES RECORDS FLAGGED FOR DELETION FROM THE RECEIVABLES FILE. 'M' HERE RETURNS TO MENU. ANY OTHER KEY STARTS REPACK => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to either enter M or any key to start clean up. Next, I want to type C, because I want to clean up the file. TYPE: C AND THE SYSTEM WILL: Clean up the file by deleting flagged records and then return to the accounting menu. Q&A 3-53: What will entering M bring you to? 3.3.4.3. ZEROING ACCOUNTS IN THE ACCTCHRT FILE This option initializes all accounts in the chart of account file to zero, but no records are deleted. SCREEN 3-54: Return to the Accounting menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer expects me to enter a matching letter. Next, I want to type I, because I want to clear the accounts in the account chart file. TYPE: I AND THE SYSTEM WILL: Display the account chart clean up screen. Q&A 3-54: What does the account chart clean up do? SCREEN 3-55: Display the account chart clean up screen /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System Annual Balance Reset to Zero << Today's Date: 02/11/87 THIS PROGRAM RESETS ALL MONTHLY ACCOUNT BALANCES TO ZERO AND CLEARS THE YTD AMOUNT. 'M' HERE RETURNS TO MENU. ANY OTHER KEY STARTS PROGRAM => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to either enter M or any key to start clean up. Next, I want to enter Y or any other key, because I want to initialize the values in the account chart file to zero. TYPE: Y AND THE SYSTEM WILL: Set all numerical values to zero and return to the accounting menu. 3.3.5. OTHER PRINTOUTS (REPORTS) Two other reports are described. 3.3.5.1. THE PAYABLES TRANSACTION REPORT This report lists the amount the company owes and to whom it owes. SCREEN 3-56: Return to the accounting menu /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Accounting System << A. CHART OF ACCOUNTS File Maintenance B. ACCOUNTS PAYABLE File Maintenance C. ACCOUNTS RECEIVABLE File Maintenance D. PAY BILLS and Post Expenses E. PROCESS RECEIPTS and Post Income F. Print ACCOUNTS RECEIVABLE Report G. ACCOUNTS PAYABLE File Cleanup H. ACCOUNTS RECEIVABLE File Cleanup I. CLEAR ACCOUNTS -- End Fiscal Year J. Print PAYABLES TRANSACTION Summary K. Print ACCOUNTING SUMMARY Report L. Return to SYSTEM MENU Press Letter Matching Desired Option \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the word Option". To me, it shows that the computer expects me to enter a matching letter (A to L). Next, I want to type J, because I want to print the payables transaction report. TYPE:J AND THE SYSTEM WILL: Display the payable transaction report screen. Q&A 3-55: What is the payable transaction report ? SCREEN 3-57: Display the payable transaction report screen /-----------------------------------------------------------------------------\ SMITH'S BIKEWORKS INFORMATION SYSTEM >> Payables Transaction Summary Report << Today's Date: 02/14/87 PRESS 'M' TO RETURN TO MENU, ANY OTHER KEY TO START OUTPUT => \-----------------------------------------------------------------------------/ Look at the screen, and find the "cursor next to the sign =>". To me, it shows that the computer expects me to either enter M or any key to start printing the report. Next, I want to type P or any key, because I want to print the report. PRINTER MUST BE ON TYPE:P AND THE SYSTEM WILL: Start printing the report and return to the accounting menu after it is done.