---+---TL1----+-T--2----T----3--T-+----4T---+---T5----+-T--6----T----7-R-T-+-- (USETLC.TXT) TLC TRUCK DATA SYSTEM Tender Lovin' Care for your Cars and Trucks Version 2.1.2 February 1989 (Rev. 02/13/90) An essential part of good vehicle management is maintenance records. TLC will help you keep track of your expenses and maintenance schedules. If you have just received your copy of TLC, this text file will tell you what the program will do and how you set it up on your computer and use it. You should find the following files on your TLC diskette: AUTOEXEC.BAT To auto start your floppy TLC program CONFIG.SYS Needed information for your system DEMO A subdirectory of sample files DINSTALL.BAT To install TLC on hard drive C: DRIVE.DBF To store default drive and CRT data FINSTALL.BAT To install a floppy system FILES A subdirectory of blank files README.TXT How to get rolling TLC.BAT To start TLC on a hard disc system TRUCKS.EXE The TLC program UPDATING.TXT Update older TLC files USETLC.TXT The instruction text for the program A subdirectory is included with TLC TRUCK which contains a few records of vehicle descriptions, repairs and fuel entries. TLC uses six data files and nine indexes to quickly locate your records. TLC software, including the documentation and user interface is Copyright (c) 1988, 1989 by James H. Wilson. All Rights Reserved. ALTHOUGH WE BELEIVE TLC CAN BE VERY USEFUL TO MANAGERS OF SMALL TO MEDIUM-SIZED FLEETS, IT IS OFFERED WITHOUT ANY WARRANTY OF MERCHANTABILITY, FITNESS OF PARTICULAR PURPOSE, PERFORMANCE, OR OTHERWISE; ALL WARRANTIES ARE DISCLAIMED. BY USING THE TLC PRODUCT, YOU AGREE THAT THE AUTHOR ALONG WITH THE PERSON OR FIRM THAT PROVIDED YOU WITH TLC, OR ANY RELATED PARTIES WILL NOT BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY USE OF (OR INABILITY TO USE) THIS SOFTWARE, OR FOR ANY DAMAGES WHATSOEVER...EVEN IF WE ARE APPRISED OF THE POSSIBILITY OF SUCH DAMAGES OCCURING. MAKING A PRINTED COPY OF THESE INSTRUCTIONS You can print a copy of these instructions. The name of this file is USETLC.TXT. It is a plain ASCII file and can be viewed on your CRT screen with the TYPE command or printed with the PRINT command. With this file in your drive A: and your printer ready, issue the command "PRINT A:USETLC.TXT" and press . Direct the output to the printer (usually with an ). Page 2 HOW TO USE THE TLC TRUCK DATA SYSTEM TLC is an easy to use, menu driven program built around dBASE- like routines that were compiled with the CLIPPER compiler. System requirements for a minimum configuration are: An IBM type PC, XT or compatible with 512K and one floppy diskette drive. The TLC program TRUCKS.EXE The six data files with the .DBF extension and nine index files with the .NDX extension. An EPSON compatible printer to do the printed reports. A wide carriage printer or one that will print condensed print will be needed for the wider reports. For maximum storage, features and speed of operation, a recommended system will include: 640K of memory A CGA type color monitor (TLC displays are white leters on a blue background with entry items highlighted in yellow.) Monochrome settings are also selectable. A hard disk (drive C:) or mass storage device such as a Kodak or Bernoulli cartridge storage drive (as drive D:). USING THE DEMONSTRATION FILES The TLC distribution diskette includes a subdirectory of DEMO files. If you are anxious to see the operation of the program, place the TLC program diskette (use a BACKUP) in drive A:. You should find a DEMO subdirectory that has a few records. You can use these files for a quick look at the operation of TLC. Just copy the DEMO files to a records diskette. Then, copy the .NDX index files from the /FILES subdirectory to that records diskette in drive B:. Run the TLC TRUCK program; REINDEX the files and they are ready to use. Use the demo files just as described for using the floppy diskette system. There are these vheicles in the file: 146, 146R, 482, 482R, 865 and 865R From the menu, locate them by number. Make a note of the names, tag number, and VIN's for them. Then search for a driver's name, tag number, etc. Look at some of the repair entries. Print some reports. When you are through looking, just remove the DEMO diskette and go through the install routine to set up your working system. Page 3 SETTING UP YOUR FLOPPY DISKETTE SYSTEM The size of your stored records is limited by the storage device where the records are stored. You can get about 1500 records on a single floppy diskette. If you are limited to a floppy system and you have a good many vehicles, you may want to keep your records for each year or each division on separate diskettes. First, using the DOS command DISKCOPY, make a backup copy of the TLC diskette that was supplied to you. Put the original away in a safe place and set up your system from the backup. Using your regular DOS commands, format a new system diskette for your program. Place a new diskette in drive B: and issue the command: "FORMAT B:/S" Again, using the DOS commands, FORMAT a new diskette that will contain your records. Although TLC can be operated from a single floppy system, let's assume that you have two floppy drives, drive A: and B:. Place your TLC backup in drive A: and the newly formatted records diskette in drive B: and, from the A:_ prompt, issue the following command: "FINSTALL" (Don't type the quotes and, following the command, press the or key.) Five .DBF files and nine .NDX indixes will be copied to the B: diskette. This will be your record diskette. When the diskette is completed, follow the on-screen instructions with your TLC backup still in drive A: and the new SYSTEM diskette in drive B:, the files: AUTOEXEC.BAT CONFIG.SYS DRIVE.DBF and TRUCKS.EXE will be copied. This will be your program diskette. NOTE: If you have other things in your CONFIG.SYS or your AUTOEXEC.BAT Files (such as clock routines, for example) you may want to add them. If you do not understand this, seek the assistance of your computer dealer or someone familiar with your computer. SETTING UP YOUR SYSTEM ON A HARD DISK SYSTEM Both your TLC program and records can be stored on your hard disk. Operation is MUCH faster and the size of your stored records is limited only by the space available on your hard disk. Page 4 First, make a backup copy of the TLC diskette that was supplied to you. Put the original away in a safe place and set up your system from the backup. Using your regular DOS commands, at your A>_ prompt, issue the command: "DINSTALL" (Again, don't type the quotes and press the or key) The six .DBF files, nine .NDX index files and the TLC programs will be copied to a VEHICLES subdirectory on your C: drive. (Version 3 allows installation on drives C thru J.) The CONFIG.SYS and TLC.BAT files will be copied to the root directory of your hard disk, drive C:. NOTE: Your hard disk may already have a CONFIG.SYS file. If it does, just be sure that it contains the information that is needed for TLC. It must include these lines: "FILES=20" "BUFFERS=15" If you do not understand this, again, seek the assistance of your computer dealer or local "guru". BERNOULLI DRIVE INSTALLATION Installation on a Bernoulli is similar to that on a hard drive. After you have run DINSTALL, the files in your VEHICLES subdirectory on drive C should be copied to the Bernoulli as drive D: then, delete those files on drive C:. Use the commands: "COPY C:\VEHICLES\*.DBF D:" "COPY C:\VEHICLES\*.NDX D:" "DELETE C:\VEHICLES\*.DBF" "DELETE C:\VEHICLES\*.NDX" "COPY D:DRIVE.DBF C:\VEHICLES" From the C:_ prompt, run TLC and specify D as the drive for your records. GETTING STARTED - FIRST USE OF YOUR TLC PROGRAM Diskette system users only, with your program diskette in drive A: and your record diskette in drive B:...with either system, restart your computer (reboot so it can read the new CONFIG.SYS file. Hold down the Alt key and the Ctrl key while you press the Del key.) Your PC will read the CONFIG.SYS information and execute the commands in the AUTOEXEC.BAT file which starts the TLC program. Hard disk users, at the C>_ prompt, just type TLC to start the program. Page 5 As the program begins, the screen tells you that your files are expected to be in your drive A,B,C OR D:. You can change the drive designation here. To use drive B: for your records, type "B" or if it is "B" already, just press . Again, hard disk users type "C". There is a selection also for Color or Monochrome screen. If you change the type screen, you must quit and restart TLC for it to recognise the new setting. Now you will see the main menu. This is the "HOME" screen. Most of your work will be done from this screen. The two other menu screens will return here on completion. To choose a selection from any menu, enter the first character or, using, the up or down arrow keys, move the cursor to the selection and press . As the cursor is moved down the menu selections, the selection is highlighted and a description of the function is displayed at the bottom of your screen. Setting up a new system involves: Installing the program and files, Entering the descriptions of your vehicles Telling TLC to generate your initial maintenance files From the main menu, choose the selection "HOUSKEEPING" to EDIT AND MODIFY YOUR FILES Then, you will see a new menu with selections for working with your files. DO NOT SELECT THE FIRST ONE UNTIL AFTER you have entered the descriptions of your vehicles. MAKING DESCRIPTION ENTRIES FOR YOUR VEHICLES The next thing you must do is enter the information about your vehicles. Before you begin, there are several things you should know about your fleet. TLC expects your vehicles to have a number from 001 to 999. You will need a description, the license tag number, VIN number and other things. You can add it later but it is simple if you have all of the information at hand now. To begin your entries, from the main menu, choose the selection for HOUSEEEPING to work with your files. At the HOUSEKEEPING menu, choose the selection to ADD a NEW UNIT description. You will be presented a screen with blanks to be filled with the information for your vehicle. Here is the information that is expected to be entered: Page 6 Unit No............ A 3 digit number such as 006,101,865 or 938 Mfgr............... A letter; G=Gen Motors, F=Ford, etc. Current Mileage ... Used in several printed reports. Division........... A 2 character designator. If you only have a single location, enter AA or XX for this. Operator........... Show the driver's name. Be consistent, use SMITH, J for example. Last name, comma, space, first initial. Remember, you will be looking for these names later; keep it simple, don't add confusion with periods on some names and not on others, etc. Model year......... Enter 86, 87, 88, 89, or whatever Description........ A short description, for example 1988 CHEV. CELEBRITY 4DR Color.............. WHT, BLU, DK RED, etc. VIN ............... This is the Vehicle ID number. On recent vehicles, it is the 17 digit number at the lower edge of the windshield in front of the driver. Tires, FR, RR ..... Enter the tire size. If the rear are the same as the front, just enter "SAME" at the RR position. License tag ....... Enter the tag number. Don't put any dashes, spaces or commas in the number, just run it all together like "65A29355", for example. New Date .......... Is for when you acquired the vehicle. Dates are entered as six digits. For July 4, 1986, you enter "070486". The program will handle the "/'s" and move to the next blank. Dealer ............ Is the selling dealer's name. P.O.Number......... The purchase order number if you need it. Cost .............. This is a handy place to keep this data Class ............. For trucks, this is 1,2,3,6,7, etc for the classes (A Chev. C7DO42 or C70 is a class 7, for example) For cars, you may want your own designation for the cars you use. Perhaps S for sales, E for executives, or whatever is useful for you. GVW .............. Gross Vehicle Weight Rating; this usually only applies to trucks. Type of Fuel ..... Enter a single letter, G for gasoline, D for diesel, P for propane, etc. Eqpmt: ........... List the equipment. Keep it short. For example "V8,5SP,PS,PB,AC,CRU,TILT,PWIND,FM,CASS" should be pretty clear. After the last entry, you may add other units with the same sequence of selections. Continue until you have added all of your vehicles. Don't be concerned if you do not have all of the information now. It can be added later with just a little trouble. Now, when all of your descriptions are entered, from the main menu, select HOUSEKEEPING again and at that menu, choose the FIRST item; then (C)ontinue to generate your initial MAINTENANCE SCHEDULE files for the vehicles you entered into your record. At the DOS prompt, you may erase the file TEMP.DBF that was used in generating your preventive maintenance schedule files. Page 7 Your system is now ready for you to use in keeping the details for your fleet. TO END THE PROGRAM From the main menu, choose the QUIT selection. You will be asked it you are sure; select "Y" if you really want to quit ...an "N" will take you back to the main menu without having to restart TLC. When you get back to the DOS prompt, A>_ type DIR B: and look at the directory entries on your records diskette. You should see five .DBF files and (C:\vehicles - six) Nine .NDX indexes. Hard drive users at the C:\ prompt, type: DIR C:\VEHICLES These files and indexes are compatible with programs that will read dBASE III files. ADDING REPAIR INFORMATION The ADD repairs selection on the main menu brings up a repair information screen. To enter the information, just fill in the blanks. Press enter after an entry to move to the next field. An up arrow key will move you to most previous ACTIVE fields if you need to make a correction. Control U (hold down the Ctrl key while you press the U key) will move the cursor to the last field of the current record. PgDn will take you to the end of the present entry screen. This is true throughout the TLC program. Your first entry is for the repair code. A selection list will appear on the screen. Although these codes are not actually used by TLC, they may be extremely useful later. If, for example, you need all of the transmission repairs (TR) for say, 1988, this information can be collected from your file with database programs that handle dBASE III type records and indexes. Entering the codes as the work is recorded assures that such reports could be made from your files if needed. Next, you add the cost of parts for the repair followed by the labor cost. TLC will add these entries and place the total in the field for the total cost. If costs are zero, just press the key. The mileage entry can be up to 999999. You don't need to enter a comma and do not enter tenths of miles. Page 8 At the "Work done:" field, make the description of the work short and descriptive. When you display the repair history later on the screen or on a printed report, the short, direct descriptions will be a blessing. Here are a few suggestions for typical repairs: CHG OIL AND FILT CHASSIS LUBE OVERHAUL TRANSM REPL BRK PADS 4 P195/75R14 AMERIWAY XT TIRES REPR ALTERNATOR GETTING MAINTENANCE HISTORY ON THE CRT The SHOW repair HISTORY selection presents you with a request for a vehicle number. TLC will present you with the repairs from your record for that vehicle number. If there are more than will fit on the CRT screen, you will see about 15 entries and the scrolling of the entries will stop. Press a key to get the next screenfull. SEARCHES FOR A VEHICLE DESCRIPTION The third through sixth selections are for finding a vehicle by its assigned number, license number, operator's name or the VIN number. When doing a search, you must enter the search basis EXACTLY as it appears in your vehicle description record. TLC will quickly find the description from any of these selections. ADDING FUEL INFORMATION The FUEL DATA selection is for entering information about fuel added to a vehicle. When entering fuel data, you may enter any two of the items, Gallons, Price or Total. TLC will calculate the third one. If you enter all three, however, TLC will accept your numbers...even if they don't add up. A printed report may be produced that uses these entries. The report will show each entry and calculate MPG for that fillup. At the end of the report, there will be a summary of fuel used, cost, average MPG and average fuel cost per mile. These figures can only be accurate if ALL of the fuel is entered for a vehicle. Accurate individual consecutive entries will accurately show the MPG between fillups. OTHER MENUS The selections for PRINT REPORTS and HOUSEKEEPING will take you to other menus, one for creating several printed documents and doing several housekeeping chores on your files. Page 9 REVISE YOUR PREVENTIVE MAINTENANCE SCHEDULES This is the final selection on the menu (other than QUIT). You will be presented a screen showing the present schedule for the vehicle you specify. These schedules are based on mileage or date. Since there is no provision for entering daily or weekly mileage into the maintenance records, these schedules are updated manually. Updates should be made when the routine work is done. The record includes changes of oil, oil filter, transmission oil and filter, chassis lube and coolant replacement. These are the regular, on-going things that are needed...usually on a mileage basis. When you change oil on an vehicle, you simply add the oil change interval to the mileage at the time of the change. Entries are available for brake and exhaust system inspections. These are particularly useful for vehicles used in such duty as police and taxi service. Suggested intervals are shown. You can, or course, use any schedule that fits your need. If the brake and exhaust inspections are not to be used, leave the date field blank for that vehicle (fill it with spacees[spacebar]). This schedule will be included in your printed report for this vehicle's maintenance work. You may also use this selection to view the schedule for a vehicle on the CRT at any time. ENDING THE PROGRAM Choose QUIT to end TLC and return your computer to the regular DOS prompt. Before the program exits, you will be asked to confirm that you do, indeed, want to quit. An "N" will return you to the main menu without having to restart TLC. To restart, see GETTING STARTED. THE PRINTED REPORTS There are several useful printed reports that you may prepare from this alternate menu. The first selection provides a wide-paper report for the selected vehicle. It shows the vehicle description, followed by a detailed listing of the repair records and ends with a listing of the mileages when regular maintenance work is due. It is designed for a 15 inch printer using 10 characters per inch. The reports can also be printed on some printers that will accept 12 inch wide paper if you print in condensed print of 12 or 15 characters per inch. (135 character lines) When you run the printed report routines for REPAIR HISTORY or FUEL USE, you will be prompted to indicate whether you want a (F)ull report or a short report based on a beginning (M)ileage or (D)ate. The full report prints all of the information in your file for a particular vehicle. Either short choice will prompt you for the mileage or date where you want the report to Page 10 begin. Just type in your selections. The report will show only the repair or fuel information for the following period. It includes cost figures for the shorter period. The short reports avoid printing a long report when you only want to review the record for a vehicle for the last two or three thousand miles; of for the last month or quarter. The next one prints your fuel report and is also designed for a 15 inch wide printer but may be printed on regular letter-size paper (9 1/2" fan-fold) if printed at 15 characters per inch. The third selection prints a handy list of your vehicles and drivers. If you have several divisions and use the two character designator for the division, the report will be for vehicles in that division. If you have only one and use AA for all of them, your report will include all of your vehicles that are in the file. The fourth selection produces a list of vehicles suitable for a sale of your used vehicles. Before you sell a vehicle, you must edit the description file for that vehicle to enter it's ending mileage. Do that BEFORE you produce the sale listing. You will be presented with several options, generally, you just follow the screen prompts. The ready-to-mail report is printed on regular 9 1/2 x 11 or 9 1/2 x 14 paper at 10 characters per inch. You can print the listing directly from keyboard entries. For a short list, this works very well but if you make a mistake and enter the wrong vehicle number, you have to begin again. The best way is to generate a file list of the vehicles you want to sell and let the computer produce the report from that file. The fifth selection produces a BILL OF SALE. Notice that all of the names, addresses, etc will be printed in upper case. Only the "date of the sale" is case sensitive. Type this in to match the text of the bill....June 15, 1988...for example. Check this out with your attorney. It has been used in some locations. Whether it is adequate for your operation must be determined by you. It is included for whatever good it may be in your own circumstance. No assurance is made for the legality of it but we do feel that it includes the necessary information. The sixth selection will produce a listing of the maintenance schedule for vehicles by division. It is a handy way for your fleet supervisor to review the schedule particularly when the vehicle odometer readings are at hand....say when monthly mileage reports are made for personal use or whatever. Finally, selection seven prints an EXCEPTION REPORT for vehicles by district. I will list those units that are overdue for the regularly scheduled work. For this to work, you must have valid entries in the maintenence schedule and you must update the file with the vehicles's current mileage. (Don't include a comma in the mileage entry...just run it together [27000 not 27,000]). Those units that are not overdue are not included in the report. Page 11 MAIN MENU HOUSEKEEPING SELECTION - WORKING WITH YOUR FILES The operations that you select from this menu are rather sensitive. An inexperienced operator can cause damage to your files with these utilities. Be careful. Caution your operator to be sure of the operation before using these selections. The first selection was used when you initially set up your files. Unless you need to start new or additional sets of records, you probably will not need the selection after you initially start using TLC. The purpose is described above in getting started. The next three selections will rework the indexes (or indices, for you purists) for your files. Sometimes, indexes can become corrupted. This can happen in a power failure or when you use dBASE to delete a record or PACK your files. When you look for a description for a vehicle, say number 155, and you know it is in the file but it is not found, the probable cause is a bad index file. The second selection will rework all of the indexes that are needed for the search commands on your main menu. You can use these selections any time....there is no danger to your files and it only takes a short time (depends on how many vehicles you have. 500 will take a couple of minutes on a hard disk XT computer running at 8 MHz.) The EDIT selection allows you to modify a description record. Use this to change a license tag number for a new tag or change the operator's name if the vehicle is reassigned. You can also correct errors in entries you have already made. The index files are automatically updated for any changes you make. The ADD selection was used to initially enter the information for your vehicles into the TLC records. It is also used when you make a new addition to your existing fleet. It is NOT used when you get a replacement for an existing vehicle. The next selection is used for replacement vehicles. For this to work for you, there are several assumptions made about your fleet. Your vehicles are numbered from 001 thru 999 A replacement vehicle will carry the same number as the vehicle it replaces but with an "R" added at the end of the number. For example, let's say you have a vehicle number 500; a replacement has been purchased for it. The new replacement will be number 500 and the old 500 is now to be retired and later will be sold. For now, it will be renumbered to 500R to indicate its new retired status. In TLC, 500R is a completely different number from 500. Page 12 The Change Status selection will present you with selections that will make the needed changes in your description file and bring up the screen for entry of the information for the new vehicle. The Purge repairs selection does a similar operation on your repair records. It deletes any repairs for an OLD 500R; changes your now retired 500 records to 500R; and makes way for your forthcoming entries for repairs to the newly purchased 500. When using the two previous selections, you will be asked to choose whether you want to "(P)ack your file". Packing actually removes any deleted records from your file. There will be no harm if you pack your file after each retirement of a vecicle. Time can be saved, however, when you have a number of vehicles to retire at the same time if you select the (P)ack option after you process the last one in the series...packing the file for all of them at the same time. The Begin Maintenance Schedule selection is used to add a vehicle to your maintenance schedule file. When you set up your original records, you used the first HOUSKEEPING selection after you entered all of your descriptions of your vehicles. That selection used the information you entered to generate the files for your maintenance schedules. If you use that selection again, it will indeed generate a file with all of your vehicles included but the schedules will not show the schedule updates you have made. When you add an ADDITIONAL vehicle to your fleet, use this selection to ADD THAT VEHICLE NUMBER to your EXISTING file. The Files to Division selection will write a file to a diskette in drive B: for your other locations. If you used the Division entry in your description and repair files to designate your other locations, this routine will copy the records for a specified division to a file named COPYOUT.DBF in drive B: That file can be used to set up another TLC system at that location. The Join selection, working in conjunction with the previous selection, will handle the combining of repair records from those other locations into your central record system PROGRAM HUNG IN A LOOP You can get most PC's and compatibles can get out of a hang-up by pressing ALT-C or Alt-Ctrl-C. Hold down the Alt key and the Ctrl key while you press the "C" key. DOS ERROR - OPEN ERROR - INDEX FILES NOT FOUND You must have your database and index files in the correct drive and subdirectory. Be sure your records are in the proper place. Do not rename the subdirectory. TLC expects it to be VEHICLES. Page 13 PROBLEMS FINDING RECORDS Be sure you use the correct numbers. Do not confuse zero and the letter O. Also watch for interchange of a one "1" with lower case "l" (that's an L) or upper case "I". BACKING UP YOUR FILES Back up copies of your data records are good insurance. You will invest a considerable amount of time in generating these useful records. Accidents and equipment failures do happen. I cannot stress too strongly the need for frequent backups of these data files. If you operate with your data records on diskettes, I suggest that you operate with three copies. This is much safer than just two, the original and a backup. When you first get your data record diskette in service, make two backup copies of it. Label them TLC DATA RECORDS 1, 2 AND 3. Begin using diskette #1 with TLC and when you have entered records for a while, use your DOS diskcopy command and copy diskette 1 to diskette 2. Now use diskette 2 to continue entering your data. Again, after a while, backup #2 to #3 and use #3 for entries. Later, backup #3 to #1 etc. If you have trouble with a diskette, you can go back to the previous copy and only lose the data you entered since you made the backup. You will find the three copy procedure is MANY times safer that working with only two. If your data is stored on your hard disc you should seriously consider the use of a good backup program. PC-Tools Plus by Central Point Software is only one with a good hard disc backup program that seems to work with any system. ADDING ENTRIES WITHOUT VEHICLE NUMBERS Entries for repairs and fuel demend upon a valid vehicle number. If you fail to enter the vehicle number, the record will not be entered and you will be prompted to redo the entry with a valid vehicle number. The entry of a three digit number is mandatory. If a vehicle number is 22, for example, enter it as 022 (that's zero two two, not oh two two) Always use the correct number for any entry, inquiry or printout. EDITING YOUR RECORDS Changes in vehicle dexcriptions and maintenance schedules are made in the EDIT and REVISE SCHEDULES selections on the menus. Changes in repair and fuel entries can not be made within TLC TRUCK. This is by design to maintain the security of the records. These files can be changed with any program that will edit dBASE III, or IV type files. (dBASE, Foxbase and Wampum just to name a few.) We also offer TLC TOOLSET as an easy to use utility for editing, deleting and sorting your maintenance record files It is $25.00 U.S. funds direct from TLC SOFTWARE. Page 14 UPDATING TLC FILES EARLIER THAN VERSION 2.1.0 TLC now uses a DRIVE.DBF and an index file SCHEDIV.NDX that were not used in earlier versions. Fields have been changed in FUELS.DBF, SCHEDULE.DBF and DESCRIP.DBF. Instructions for modifying older TLC files are included in a file "UPDATING.TXT", also included on your TLC diskette. **************************************************************** TLC TRUCK DATA SYSTEM is copyright (c) 1988, 1989 by: James H. Wilson TLC SOFTWARE Route 2 Box 165-D Ashville, Alabama 35953-9647 Telephone (205) 594-5711 If, after evaluation of TLC, you continue to use the program, please send your name and address along with a user registration fee of $25.00. for each application of TLC to the author at the above address. Be sure to state the version of TLC you are using. TLC is constantly being improved and its features expanded. Your registering does several things... It compensates me for the time and expense of bringing you TLC and... I will send you the printed instruction booklet along with a new diskette including any update to version 2.1.2 Your name is added to the registration list of supported users. It assures they you are kept aprised of new updates and features. This version 2.1.2 was distributed as a commercial product advertised in several national magazines. It is now distributed as SHAREWARE for users who may want to try it. If it works for you now, you may be interested in the latest commercial version. It offers a number of new features not included in version 2.1.2 Printed instruction booklet with new features Short repair and fuel reports with a beginning AND ENDING date. Good for quarterly reports. Page 15 Expanded descriptions for vehicles such as heavy trucks with multiple axles, more equipment. Reports mileage traveled by state for interstate haulers Fuel tax decal and license tag expirations Parts room inventory control Additional user defined scheduled maintenance operations Vehicle numbers enlarged to six digits Larger cost fields for more costly vehicles and repairs Hourly labor rate for in-house shop calculation Registration fee for the latest version (as of Nov., 1989) is $65.00 US Funds. Call for later revision information. Please indicate if you want 3 1/2" 720K diskette... otherwise shipped on 5 1/4 by FIRST CLASS MAIL. Shipments outside U.S., Canada or U.S. possessions add $3.45 U.S. for International Air Mail. We would be most interested in knowing approximately how many vehicles are in your record system. For fleet users with multiple locations within the same company, please register each location. For a large number of locations in the same company, call for special fee structure. For registered users, I will send you notification of major updates and try to help you with any problems or questions you have. We are very interested in your comments and suggestions for corrections or improvements to TLC. You are hereby granted permission to freely copy and distribute the TLC TRUCK version 2.1.2 program diskette to anyone who is interested provided the program is distributed in unmodified form and is complete with this text file. You may not sell TLC but clubs, user groups and commercial SHAREWARE distributors may charge a nominal fee (not to exceed $9.00) to cover distribution cost. SUPPORT THE FREEWARE/SHAREWARE CONCEPT For TLC users with special needs, the program and files can be customised for your use. Please contact us for information and the charges for this work. ***************************** INDEX AUTOEXEC.BAT . . . . . . . . . . . . . . . . . 1, 3 Backups . . . . . . . . . . . . . . . . . . 3, 4, 13 CONFIG.SYS . . . . . . . . . . . . . . . . . . . . 4 Description entries . . . . . . . . . . . . . . . . 5 DOS ERROR - File not found . . . . . . . . . . . 11 Edit descriptions . . . . . . . . . . . . . . 11, 13 End the program . . . . . . . . . . . . . . . . 7, 9 Equipment needed . . . . . . . . . . . . . . . . . 2 Exception report (overdue maintenance) . . . . . 10 File houskeeping . . . . . . . . . . . . . . . . 11 Files included . . . . . . . . . . . . . . . . . . 1 First use . . . . . . . . . . . . . . . . . . . . . 4 Floppy disc system . . . . . . . . . . . . . . . . 3 Fuel records . . . . . . . . . . . . . . . . . . . 8 Hard disc systems . . . . . . . . . . . . . . . . . 3 How to startup TLC . . . . . . . . . . . . . . . . 3 Hung in a loop . . . . . . . . . . . . . . . . . 11 Index . . . . . . . . . . . . . . . . . . . . . . 16 Maintenance history . . . . . . . . . . . . . . 8, 9 Maintenance review report . . . . . . . . . . . . . 9 Maintenance overdue report . . . . . . . . . . . 10 Menu selections . . . . . . . . . . . . . . . . . . 5 Mileage updating (in exception reporting) . . . . 10 Other locations . . . . . . . . . . . . . . . . . 11 Preventive maintenance schedules . . . . . 9, 11, 12 Printed copy of instructions . . . . . . . . . . . 1 Printed reports . . . . . . . . . . . . . . . . . . 9 Registration . . . . . . . . . . . . . . . . . . 14 Reindexing . . . . . . . . . . . . . . . . . . . 11 Repairs . . . . . . . . . . . . . . . . . . . . . . 7 Replacement vehicles . . . . . . . . . . . . . . 11 Searches . . . . . . . . . . . . . . . . . . . . . 8 Warranty . . . . . . . . . . . . . . . . . . . . . 1