TTMAIN
This is the Main Menu of the TIME
TRAKER Professional Time & Billing
System.
You can access the data entry and
sub-menu screens by selecting the
options on this menu.  If you press
'Q' you will be returned to the op-
erating system prompt.
TTSYS
Here you can maintain information
on your own company; name, address,
phone, etc.  This information is
used throughout the system.
You also control the accounting
basis of your business here. If you
count your income at the time you
receive the money, you are on the
cash basis.  If you count your in-
come as the hours are billed, you
are on the accrual basis.  This
parameter can be changed from cash
to accrual at any given time, as
often as you like. Try it and print
the income report for a period.
You can add color to the software
if you have a color monitor, other-
wise it will be black & white.
You have the ability of reindexing
the databases if necessary.  This
should be needed only if you exper-
ience a power outtage or if the
information the computer is giving
seems strangely incorrect.
The final prompt lets you purge all
dated information from the files.
After 6 months or a year, the prog-
ram may start to slow down due to
large amounts of information.  When
this happens you can eliminate old
information by entering 'Y' in this
prompt.  After doing so, you are
prompted for the cutoff date.  All
old, completed data prior to this
date will be eliminated, reducing
TTCLNT
Maintain your client base on this
screen.  Notice the options across
the bottom of the screen.  These
options remain fairly consistent
throughout the system. After Enter-
ing A, E or D you will be required
to enter a valid client code.  If
you are unsure of an existing code,
you can view existing client codes.
Complete the fields.  Most of this
information is used on the invoices
created by the computer.
The terms field is simply for your
client's information and is printed
at the top of the invoice.  It is
not used in any calculations.  The
default hourly rate is automatic-
ally placed on the work records,
but can be changed at that time.
The Category Codes are simply a way
to categorize your clients for your
own purposes and for printing of
labels.  These are not used in any
other points in the system.
TTTELE
Here you will record all of your
telephone activity, if desired.
Keeping track of this time separ-
ately will show up on the time
analysis report.
Adding, editing or deleting these
records is accomplished by select-
ing the proper option from the menu
bar and entering a valid client
code.  Next, enter the work date
and who you spoke to.  Then the
hours spent on the line.  You can
indicate billable or not (both show
on the invoices. Complete a detail-
ed description of the conversation
to appear on invoice.
TTWORK
You will see a lot of this screen.
normal billable hours. You may also
modify or delete existing work rec-
ords (before they are invoiced, of
course).  To see records which have
been created, but not invoiced, use
the S option. This will display all
work records by client code, number
of hours and the date the work was
performed.
When creating a new work record,
you must first identify the client
code.  Next the work date will ap-
pear with the current date.  Enter
in the total time in hours and ten-
ths of hours. The client's default
hourly rate was brought up at the
time a valid code was entered (as
well as their name). You can over-
ride this amount.
Next you may indicate whether this
work is actually billable.  if not,
it wil still apper on the invoice
but asa N/C - no charge.  Finally,
enter up to 5 lines of free-form
notes describing the services per-
formed for the charge.  Lastly, you
are prompted to confirm the record.
TTEXP
Whenever you have expenses to be
charged to the client, you will use
this screen to keep them separate
from regular hourly charges.  This
keeps them from appearing on the
time analysis report. (See report
option #7.) This option also works
well with value added product sales
(no tax though).
Enter a valid client code and the
date the expense was incurred. Then
the amount to be invoiced.
TTBILL
In order to create invoices, you
must go through the process of mov-
ing the work records onto a new
invoice.
As you can see, you can bill either
all clients or a selected client.
If you opt to bill one client, you
will be prompted for the client's
code. In either case, you will be
prompted for the oldest work to be
included on the invoice.  With this
you can keep some later work from
becoming a part of the invoice.  A
final prompt allows you to abort
the billing action before changes.
You are then prompted to prepare
the printer. A hard copy of the
billing process is to be kept for
your records. In order to actually
print the invoices created using
this option, use report option #1.
TTCASH
You record the receipt of payments
on this screen.  To locate an inv-
oice for payment, select the 'SEEK'
INVOICE' option and press ENTER.
Only invoices with open balances
will be displayed. Press 'A' to ap-
ply payment to an invoice.  Then
enter a valid invoice number.
Relevant data will be displayed for
your review.  You can modify the
cash received date. Next, enter the
amount received and any applicable
discount.  A new balance will be
displayed.  You may then enter misc
ellaneous notes.  A final prompt
lets you abort the payment.
TTVOID
If you need to void an invoice,
this option exists. All work on the
invoice will become outstanding
again. Of course, you will not be
able to void an invoice once a pay-
ment has been applied to it.
Once you have located the valid in-
voice, some of its identifying data
will be displayed and you will be
asked to confirm that you want to
void it.
TTRPTS
This reports menu give you the full
range of reports required of any
A/R system. Each is self-explanat-
ory and a final prompt allows you
to abort execution of all reports.
Help screen are available upon sel-
ection of each report to further
explain it.
TTRPT1
This option provides 3 possible
ways of printing you invoices:
1 - This option lets you print all
the invoices recently created which
have not been printed before.
2 - With this option you specify
the invoice number to be reprinted.
3 - This option will print each in-
voice which has an open balance.
After selecting an option you can
add a one line note which will be
printed at the end of each invoice.
TTRPT2
The A/R Aging Report lists all out-
standing invoices for each client
in client code order.  It ages the
invoices into 0-30, 31-60 and over
60 days columns. It totals each
client's invoices and gives a grand
total of all receivables.
TTRPT3
The Income Report lets you know
what your receipts (if on a cash
basis) or billings were for any
given period.  You are prompted for
the period begin and end dates. The
income will be presented in order
of client code, sub-totalling each.
A grand total of income is listed.
TTRPT4
As you can see, labels can be ob-
tained in several ways. labels con-
sist of the client name and contact
name (if any) and the address.  For
each option you are prompted for
the number of lines per label. This
allows flexibility in the labels
you can use. You are then prompted
for label alignment tests. When you
print a test, your company data is
used. This is handy for the return
address portion of the envelope.
If you select the option for one
client, you will be prompted for a
valid client code. If you opt for
all clients of a category, you will
be prompted for the category code.
TTRPT5
The Uninvoiced Activity Report lets
you know about all the work records
which have not been applied to in-
voices. This helps you determine
for whom and when to perform a
billing.
TTRPT6
The Cash Receipts Report lists all
amounts received, any discounts ap-
plied and the corresponding invoice
number of applied payments for any
given date.  This can be used to
verify you cash deposits, etc.
TTRPT7
The Time Analysis Report was creat-
ed to aid the professional in det-
ermining the effectiveness of their
hours on a day-to-day basis.  You
can specify any past period to be
anaylzed. It uses the work records
to display the amount and type of
activity performed on each day of
the period. It also analyses the
overall period in terms of average
hourly rate, total hours for the
period broken down by type (regular
telephone, and no-charge).
TTRPT8
The Client History Report will let
you make a hardcopy of the descrip-
tive text for all work performed
for the entire history of a client.
It places the records in chronolog-
ical order and shows the hours req-
uired to perform the described work
TTRPT9
When you request the Statments of
Account, you are prompted as to
whether you want to include the
paid invoices as well as the unpaid
on the statements.  statement will
print for each client with an out-
standing invoice in the A/R file.
It will display in columns, the in-
voice number, original date and
amount and the current balance of
the invoice. These are formatted in
such a way as to be easily mailed
in window envelopes. Requesting
paid invoices will result in state-
ments for the entire client base.