                 I'M NO ACCOUNTANT.  (TM)
                 Single Business Journal Template
                 Copyright 1991 Willis E. Howard, III
                 All rights reserved.

                 I'm no accountant.  But I run a business and need to keep
                 the books.  The checkbook needs to be balanced.  At the
                 end of the year, my accountant needs a copy of the books,
                 summarizing where the money came from, and were it went.

                 I looked at accounting software but found it too complex.
                 The I'M NO ACCOUNTANT (TM) accounting template provides
                 quick and easy bookkeeping for a small business.


    ALT A        The main accounting menu comes up when the spreadsheet is
                 loaded or when you press the ALT A key from 1-2-3 READY.
                 The following options can be selected:

                 1-2-3  Transactions  Journal  Extract  Register  Help  Quit

                 1-2-3 enters 1-2-3 (R) READY mode.
                 The TRANSACTIONS menu processes new data.
                 The JOURNAL menu allows balancing and printouts.
                 The EXTRACT menu displays entries by account number.
                 The REGISTER item provides information on registration.
                 The HELP command shows these help screens.
                 The QUIT command from the main menu saves and exits.


    1-2-3        Almost all accounting functions can be accessed from the
                 menu items.  When other spreadsheet functions are needed,
                 select the 1-2-3 item.  The accounting menu will be turned
                 off and you may use standard 1-2-3 (R) commands to access
                 the information in the spreadsheet.

                 When you have finished and wish to return to the main
                 accounting menu, press the ALT A key.

                 This is the first item on each menu.  When any menu is
                 displayed, just press the ENTER key to access the
                 1-2-3 READY mode.  Press the ALT A key to continue.
   

    TRANSACTIONS When the TRANSACTIONS item is selected from the main menu,
                 the following menu is displayed:

                 1-2-3 Deposit Payment Salary Reconcile Bottom Help Quit

                 1-2-3 enters 1-2-3 (R) READY mode.
                 DEPOSIT inputs information on income received.
                 PAYMENT inputs information on checks which are written.
                 SALARY inputs information on a salary paid.
                 RECONCILE allows reconciliation with a bank statement.
                 BOTTOM positions the spreadsheet at the final entry.
                 HELP shows these help screens.
                 QUIT returns to the main menu.


    TRANSACTIONS Select the DEPOSIT item to enter information on a bank
    DEPOSIT      deposit.  Be sure to enter the date, account number,
                 and amount.

                 Keep a list of income (deposit) account numbers handy.
                 To make a list, select a JOURNAL printout item.
                 Words may be used in place of account numbers.

                 If the deposit amount is left blank, the data will
                 be ignored.  The spreadsheet will be positioned under
                 the current bank balance.


    TRANSACTIONS Select the PAYMENT item to provide information on the
    PAYMENT      payment of an expense.  Be sure that the date, account
                 number and amount are entered.

                 Keep a list of expense (payment) account numbers handy.
                 To make a list, select a JOURNAL printout item.
                 Words may be used in place of account numbers.

                 If the expense amount is left blank, the data will
                 be ignored.  The spreadsheet will be positioned under
                 the current bank balance.


    TRANSACTIONS Select the SALARY item from the TRANSACTIONS menu when
    SALARY       you pay a salary.  Tax and FICA are not computed, but
                 may be entered on the input screen.

                 If the gross salary is left blank, the data will be
                 ignored.  The spreadsheet will be positioned under the
                 current bank balance.

                 If the gross salary does not equal the net salary plus
                 the deductions, the entries must be modified.

                 Information may be extracted by Employee ID.  Use numbers
                 different from account numbers.


    TRANSACTIONS The RECONCILE item allows the spreadsheet entries
    RECONCILE    to be reconciled with the bank statement.  Invoke
                 this each time you get a new bank statement, after
                 all the month's information is entered.

                 After an initial setup, the spreadsheet will be
                 positioned on an empty entry in the MONTH column.
                 An entry from 1 to 12 indicates which month the item
                 was processed by the bank.  Either leave the cell empty
                 or type in a number from 1 to 12, followed by the
                 ENTER key.

                 Pressing ENTER until reaching the end of the spreadsheet
                 is the only way to complete reconciliation.

  
    HELP         From the main menu, select the HELP item to get help
                 on the commands.  This screen is the help screen on HELP.

                 Use the PAGE UP and PAGE DOWN keys to go between the
                 help screens.  Press the ENTER key to return to the
                 menu from which you requested help.

                 From 1-2-3 READY mode, press the ALT A key to return
                 to the main accounting menu.


    JOURNAL      When the JOURNAL item is selected from the main menu,
                 the following JOURNAL menu is displayed:

                 1-2-3  Balance  Modify  Clear  Normal  Sideways  Help  Quit

                 1-2-3 enters 1-2-3 (R) READY mode.
                 BALANCE will balance all accounts, verifying entries.
                 MODIFY adds new account numbers or changes sort criteria.
                 CLEAR erases all deposit and payment information. (BEWARE !)
                 NORMAL performs a journal listing on a printer.
                 SIDEWAYS performs a SIDEWAYS(R) journal listing.
                 HELP shows these help screens.
                 QUIT returns to the main menu.


    JOURNAL      After entering the information for each month, the BALANCE
    BALANCE      item should be selected.  All account information in the
                 journal will be transferred to income and expense ledgers.

                 Total deposits will be compared against income accounts.
                 Total payments will be compared against expense accounts.

                 Improper account numbers must be corrected.
                 Change any of the account names and/or numbers to
                 correspond to your chart of accounts.  Add new account
                 numbers with the JOURNAL MODIFY command.


    JOURNAL      When the MODIFY item is selected from the JOURNAL menu,
    MODIFY       the following JOURNAL MODIFY menu is displayed:

                 1-2-3  Expense  Income  Sort  Help  Quit

                 1-2-3 enters 1-2-3 (R) READY mode.
                 EXPENSE adds a new expense account number and name.
                 INCOME adds a new income account number and name.
                 SORT toggles between showing accounts by number or name.
                 HELP shows these help screens.
                 QUIT returns to the main menu.


    JOURNAL      Selection of the EXPENSE item from the JOURNAL MODIFY menu
    MODIFY       allows you to add a new expense account number and name
    EXPENSE      to the list of expense account numbers.  After adding the
                 new number and name, the list is sorted.

                 If no account number is given, the command is ignored.
                 The spreadsheet will be positioned to show expense
                 ledger entries.

                 Use account numbers if your accountant prefers them.  It
                 is easier to remember single, short words to identify the
                 account.  Set up your accounts with words if you prefer.


    JOURNAL      Selection of the INCOME item from the JOURNAL MODIFY menu
    MODIFY       allows you to add a new income account number and name
    INCOME       to the list of income account numbers.  After adding the
                 new number and name, the list is sorted.

                 If no account number is given, the command is ignored.
                 The spreadsheet will be positioned to show income
                 ledger entries.

                 Use account numbers if your accountant prefers them.  It
                 is easier to remember single, short words to identify the
                 account.  Set up your accounts with words if you prefer.


    JOURNAL      Selection of the SORT item from the JOURNAL MODIFY menu
    MODIFY       changes the way in which the deposit and expense account
    SORT         entries are sorted.  If they are currently sorted by
                 account number, they will be resorted alphabetically by
                 name.  If now sorted by name, they will be resorted by
                 number.

                 This command has no impact on the information in
                 the ledger, only on how it is displayed.


    JOURNAL      Selection of JOURNAL CLEAR will erase all spreadsheet data.
    CLEAR
                 All data will be lost by using this command.

                 The initial date and account balance must be set.
                 A new file name for the spreadsheet will be requested.
                 A new business name for the title will be requested.

                 Use this command to start a new year or checking account.


    JOURNAL      To make a printout of the spreadsheet, select the JOURNAL
    NORMAL       item from the main menu.  If SIDEWAYS(R) is loaded, you
                 may use the SIDEWAYS print item from the JOURNAL menu.
                 Otherwise, select the NORMAL item for a normal printout
                 using the using 1-2-3 (R) print defaults.

                 For JOURNAL NORMAL printouts only, a header will be
                 automatically generated with business name and date.

                 Before using this template, be sure that 1-2-3 is set
                 up properly for your printer.


    JOURNAL      To make a printout of the spreadsheet, select the JOURNAL
    SIDEWAYS     item from the main menu.  If SIDEWAYS(R) is loaded, you
                 may use the SIDEWAYS print item from the JOURNAL menu.
                 Otherwise, select the NORMAL item for a normal printout
                 using the using 1-2-3 (R) print defaults.

                 This product does not come with SIDEWAYS(R) which must
                 be purchased separately if desired.  SIDEWAYS(R) is
                 a registered trademark of Funk Software, Inc.

                 The SIDEWAYS(R) add-in must be attached as ALT-F7 or app1
                 before invoking SIDEWAYS options or else the template may
                 be corrupted.  Be sure to configure SIDEWAYS(R).


    EXTRACT      Selection of the EXTRACT option from the main menu
                 results in the display of the following menu:

                 1-2-3  Input  Normal  Sideways  Up  Down  Help  Quit

                 1-2-3 enters 1-2-3 (R) READY mode.
                 INPUT allows you to select one account number to view.
                 NORMAL generates a normal printout for that account number.
                 SIDEWAYS produces a sideways printout.
                 UP shows the previous screen up when there is one.
                 DOWN shows the next screen down.
                 HELP shows these help screens.
                 QUIT returns to the main menu.


    EXTRACT      The EXTRACT INPUT command allows a set of journal entries
    INPUT        with the same account number to be viewed.  The account
                 number will first be requested.  The previous display will
                 be erased before the new display is shown.

                 If an employee ID number is given instead of an expense or
                 deposit account number, the information on salary for that
                 employee will be extracted.

                 An optional starting date and/or ending date may be given.
                 If a starting date is given, no entry before the starting
                 date will be extracted.  If an ending date is given, no
                 entry after the ending date will be extracted.  The default
                 is to extract entries without regard to the date.


    EXTRACT      After the EXTRACT INPUT command has been given to extract
    NORMAL       the information on one account number, that information may
                 be printed out on the printer.  Use the EXTRACT NORMAL
                 command to get a normal printout.  Use the EXTRACT SIDEWAYS
                 command to get a sideways printout

                 For EXTRACT NORMAL printouts only, a header will be
                 automatically generated with business name and date.

                 Before using this template, be sure that 1-2-3 is set
                 up properly for your printer.


    EXTRACT      After the EXTRACT INPUT command has been given to extract
    SIDEWAYS     the information on one account number, that information may
                 be printed out on the printer.  Use the EXTRACT NORMAL
                 command to get a normal printout.  Use the EXTRACT SIDEWAYS
                 command to get a sideways printout

                 This product does not come with SIDEWAYS(R) which must
                 be purchased separately if desired.  SIDEWAYS(R) is
                 a registered trademark of Funk Software, Inc.

                 The SIDEWAYS(R) add-in must be attached as ALT-F7 or app1
                 before invoking SIDEWAYS options or else the template may
                 be corrupted.  Be sure to configure SIDEWAYS(R) for your
                 printer.

  
    EXTRACT      Extracted account information can sometimes fill more than
    UP           one screen.  When this happens, use the EXTRACT UP command
                 and the EXTRACT DOWN command to view different parts of the
                 extracted information without entering 1-2-3 (R) READY
                 mode.

                 Use this command only when extracted information is
                 visible on the screen.


    EXTRACT      Extracted account information can sometimes fill more than
    DOWN         one screen.  When this happens, use the EXTRACT DOWN
                 command and the EXTRACT UP command to view different parts
                 of the extracted information without entering 1-2-3 (R)
                 READY mode.

                 Use this command only when extracted information is
                 visible on the screen.
