Index to Ascend

Introduction

What is Ascend

Performance Considerations

Who Can You Call for Help

Registering Ascend

Basic Operations

Ascend's Status Ribbon

Ascend's Tool Bar

Changing Ascend's "Current" Window

Changing Dates

Common Ascend Menus

Common Keys Used in Ascend

Printer Considerations

Prioritized Daily Task List Icon

Prioritized Daily Task List

Task Menu

Copying a Task

Deleting a Task

Editing Task Categories

Entering Notes with a Task

Entering Tasks

Finding a Specific Task

Forwarding with the Goto Calendar

Group Action

Inserting a Task

Moving a Task

Printing Monthly Index

Printing Task Statistics Report

Printing Your Task List

Prioritizing Your Task List

Recurring Tasks

Repeat Tasks

Sort Tasks

Special Days

Task Categories

Task Colors

Timers

Appointment Schedule Icon

Appointment Schedule

Appointment Menu

Appointment Colors

Copying Appointments

Entering Appointments

Entering Notes with an Appointment

Moving Appointments

Printing Appointments (Appointment Range)

Recurring Appointments

Setting Alarms

Daily Record of Events Icon

Daily Record of Events

Daily Record of Events Menu

Adding Entries for Your Monthly Index

Edit Menu

Enhanced Multiline Edit Control

Insert Name

Printing Daily Record of Events

Address and Phone Icon

Address and Phone

Address and Phone Menu

Adding an Entry

Editing Phone Categories

Export Phone

Filter

Finding and Editing a Record

Importing Phone Records

Index

Modem Settings

Phone and Address Data Entry

Printing Address and Phone

Printing Labels

Values and Goals Icon

Values and Goals

Values and Goals Menu

Attaching Intermediate Goals to Your Task List

Edit Evaluation

Printing Values and Goals

Values and Goals Pyramid

Red Tabs Icon

Red Tabs

Red Tabs Menu

Printing Red Tabs

Red Tabs File Menu

Searching for Text in the Red Tabs

Master Task List Icon

Master Task List

Master Task List Menu

Moving Tasks to and from Master Task List

Printing Master Task Lists

Focus Icon

Focus

Focus Menu

Focus Map and Options

Weekly View Icon

Weekly View

Weekly View Menu

Printing Weekly View

Turbo File Icon

Turbo File

Turbo File Menu

Editing Turbo File Types and Categories

Finding Turbo File Entries

Journal Icon

Journal

Journal Menu

Journal Index Entries

Printing Journal Entries

Favorite Quotes Icon

Favorite Quotes

Favorite Quotes Menu

Editing Quotes Categories

Finding Favorite Quotes

Ascend Tools and Utilities Program

Ascend Tools and Utilities Program


What is Ascend

Ascend is a computer software program designed for use with the Franklin Day Planner.  Although anyone can increase their personal productivity with Ascend, its real strength comes from using it in the manner taught by The Franklin International Institute, Inc.  All reports and printouts generated by Ascend are designed to be printed on pages from a Franklin Day Planner.

For more information about Franklin International Institute, Inc. Contact:

Franklin International Institute, Inc.

2640 Decker Lake Blvd.

Salt Lake City, UT  84119

801-975-1776

1-800-654-1775


Performance Considerations

In order for Ascend to work optimally you must have sufficient, properly-configured hardware.  Chapter 13 of the Windows User's Guide discusses optimizing the performance of Windows.  It is highly recommended you read this chapter.  Some items that will affect the speed of Windows, and therefore Ascend, are:

*	Amount of memory (RAM) on your computer.

*	Management of RAM.

*	Type of microprocessor and its speed (286, 386, 486....)

*	Disk caching installed for your hard drive.

*	Type, speed, and condition of your hard drive.

*	Type of computer and its architecture.


Who Can You Call For Help

If, after referring to the on-line help and the User's Guide, you are unable to answer a question or resolve a problem, you may call Ascend's Technical Support Help line.  If your question concerns Windows, you should call Microsoft's Help line.

Microsoft's Technical Support: 206-454-2030

Ascend's Technical Support: 801-975-9999

So that both Microsoft's and Ascend's technicians will be able to answer your questions quickly, it is a good idea to review some information before you call.  The last page of your Windows 3.0 User's Guide is an outline of information you should know regarding your hardware configuration.  Please review this outline before calling either of these lines.


Registering Ascend

It is important you register your copy of Ascend!  By registering your copy you will be entitled to Technical Support and information about future upgrades and releases.  Also, once installed, Ascend will only work for 60 days without a special "Key Number."  You will receive a Key Number when you purchase Ascend.

To register your copy of Ascend, perform the following steps:

1.	After starting Ascend, select Help from Ascend's menu by clicking on Help or pressing [ALT]+[H].

2.	Select the Registration option from the drop-down menu by clicking on Registration or pressing [H].

3.	Tab through the fields of the dialog box entering: Serial Number, registered User's Name, and Key Number.

4.	Fill out your registration card with the information EXACTLY as it appears on the registration dialog box.

5.	Verify the above information by pressing the [TAB] key.  An asterisk should appear to the right of the Key Number field.

6.	Select OK or [ENTER].

7.	Mail in your registration card.

Once you register your copy of Ascend with a valid key number, your copy of Ascend will work indefinitely.


Changing Ascend's "Current" Window

You may have several windows and/or icons on your screen at a time, but only one of the windows can be the "current" or "active" window.  You may recognize the current window in several ways:

the color of the current window's title bar will be different from the inactive windows.

the control-menu box, maximize box, and minimize box of the inactive windows will not be displayed in the title bar.

the active window will never have another window "in front" of it.

To change the "current" window:

Mouse Users

To activate an inactive, displayed window, simply click your mouse anywhere on the window you wish to activate.  If the window is minimized, double click your mouse on the window's icon and the window will be restored and activated.  If you choose in preferences to display the Icon Bar a single click on the window's icon will activate the window.

Keyboard Users

There are three ways to select the current window from the keyboard:

1.	Press [ALT]+[W] to display a list of the windows available in Ascend.  Use the cursor keys to select the window you wish to make active then press [ENTER].

2.	Press the [SHIFT]+[F1] key to make the Prioritized Daily Task List the active window, [SHIFT]+[F2] for the Appointment Schedule, etc. through [SHIFT]+[F12].  The order of the windows represented by [SHIFT]+[F1] through [SHIFT]+[F12] is the same as that displayed in the Windows menu described in option #1 above or on the Icon Bar.

3.	You may "thumb through" each window and icon by pressing [CTRL]+[F6].  Pressing the [F6] function key while holding down the [CTRL] key will rotate through each window and icon, highlighting them one at a time.  When you are at the desired icon or window, simply release the [CTRL] key.  (If the window selected is still in icon form, you will need to restore it to a window by pressing [ALT]+[-] and then [R].)


Changing Dates

The date displayed in Ascend's Tool Bar, between the arrow buttons, is called the Page Date.  This date represents the filler page date in your Franklin Day Planner.

Changing the Page Date, is like turning pages in your Franklin Day Planner to a new day.  Ascend needs this capability to forward tasks to new days, plan tasks for future dates, review upcoming meeting notes, etc.

There are several ways to change the Page Date to another day:

1.	You may use the Goto menu to go to yesterday, today, tomorrow, forward a day, backward a day, forward a week, or backward a week.

2.	You may use the Goto menu and then the Date sub-menu to pop-up a calendar.  From this "goto" calendar you may select the date you want to go to.

3.	If Goto appears in the menu you may press [F4] and the Goto Calendar will appear.  You may then use this calendar to change the Page Date.

4.	You may quickly have the Page Date "jump" to the System Date (Today's Date) by double clicking in the area of the Tool Bar that displays the Page Date.

5.	Mouse users can use the Tool Bar to quickly change Page Dates.

As you change the Page Date, the System Date, shown in the Status Bar at the bottom of Ascend's window, remains unchanged.  If the Page Date and the System Date are different, a positive or negative number appears after the page date to tell you how many days your Page Date differs from "today's date."


Ascend's Tool Bar

For even quicker access to specific page dates mouse users may use Ascend's Tool Bar.  Simply click on the icon described below that performs the desired action.  The elements of the Tool Bar are described below.  They are described in the order they appear on the Tool Bar, from left to right.

Moves back one month from the current page date.

Moves back one week from the current page date.

Moves back one day from the current page date.

Page Date	You will see the page date displayed in this area.  If the page date differs from the system date, the difference in days will be displayed in parenthesis after the page date.  You may return to the current system date from any page date by double clicking in the page date area of the Tool Bar.

Moves forward one day from the current page date.

Moves forward one week from the current page date.

Moves forward one month from the current page date.

Activates a calendar that allows you instant access to any page date, merely by clicking on the desired date.  The calendar even "remembers" where you last positioned it for future Ascend sessions.  To close the calendar simply click on this icon again.

Special Days	This drop-down list box will display any birthdays, anniversaries, or other special days you've designated.


Ascend's Status Ribbon

The bar at the bottom of Ascend's window is called the Status Ribbon and contains four fields.  They are described below as they appear, from left to right.

Current System Date	Displays the current date and time as set in your computer.  This date is also called the System Date, Current Date or Today's Date and is updated once a minute.

Registered User	Displays the registered user's name.

CAPS	Displays "CAPS" if the CAPS lock is on.

NUM	Displays "NUM" if the NUM lock is on.


Common Ascend Menus

Each Ascend module has it's own menu.  However, the following menu options are common to all Ascend modules.

Control Menu

File Menu

Edit Menu

Window Menu

Options Menu

Help Menu


Control Menu

When you select the Control Menu by pressing [ALT]+[SPACEBAR] or clicking, on the hyphen in the upper, left corner of the Ascend window, a drop-down menu will appear with the following options:

Restore	Returns a maximized or minimized window to its regular size, position, and color.

Move	Allows the cursor keys to move the active window within Ascend's work space.

Size	Allows the cursor keys to move the active window's borders, thus sizing the window.

Minimize	Reduces the active window to an icon.

Maximize	Enlarges the active window to occupy Ascend's entire work space.

Close	Closes the active window, minimizing it to an icon.  ([CTRL]+[F4].)

Switch to	Brings up a list of active applications.  ([CTRL]+[ESC].)

Control Panel	This allows you to run Windows' Control Panel directly from Ascend.  See your Windows User's Guide for Details on the Control Panel.

File Manager	This allows you to run Windows' File Manager directly from Ascend.  See your Windows User's Guide for Details on the File Manager.

Print Manager	This allows you to run Windows' Print Manager directly from Ascend.  See your Windows User's Guide for Details on the Print Manager.

Calculator	This allows you to run Windows' Calculator directly from Ascend.  See your Windows User's Guide for Details on the Calculator.

System Editor	This allows you to run Windows' System Editor directly from Ascend.  See your Windows User's Guide for Details on the System Editor.

Windows Setup	This allows you to run the Windows Setup routine from within Ascend.  See your Windows User's Guide for Details on the Windows Setup.


File Menu

When you select the File Menu, a pulldown menu will appear with at least the following options:

Printer Setup	This allows you to setup the printer in preparation for printing.

Global Search	This feature allows you to search your data for a sequence of characters anywhere in Ascend.

Speed Dial	If you have a modem connected you may press the [F2] key or select this menu option anywhere in Ascend to "auto dial" phone numbers you have indicated as "Speed Dial" numbers in your Address and Phone file.

Exit	When you select this option, Ascend will close down and remove itself from Windows.  (Same as [ALT]+[F4].)


Printer Setup

This allows you to specify the filler size, filler type, printer, font style, point size, and margins you will be using when printing.  Use this before printing or to set default printer settings.

Filler Size	Select the filler size you will be printing on.

Filler Type	If you selected the 5 1/2" x 8 1/2" filler size you may choose Technology filler or "Regular" filler.  If you selected the 8 1/2" x 11" filler size you may choose "Regular" filler or Plain Paper.

Selected Printer	Select the printer you would like to use.  All printers installed in Windows will be available.

Font	Once you select a printer, a list of font styles supported by that printer will appear.  Select the font you want Ascend to use when printing.

Size	Once you select a font, a list of point sizes for that font will appear.  Select the size you wish to use.  Some fonts have only one size, while others have several.  IMPORTANT:  If you select a large point size, not as much information will be printed on the page.  Point sizes from 6 to 10 are recommended.

Margin Offsets	You may adjust the left and top margins so Ascend will print correctly on your filler pages.

Sample Font	A sample of the font you selected will be displayed.  (Your actual printer fonts may differ slightly from the displayed screen fonts.)

OK	Accepts the font, size, and margins for the selected filler size, filler type, and printer.  You may select different combinations of printer, filler size, and filler type and Ascend will restore the fonts, sizes, and margins you last assigned for that combination.

Cancel	Leaves printer settings unchanged.

Help	On-line help for more information on Ascend.

Printer Setup	Accesses Windows printer setup.

Make Default	Makes the current filler size, filler type, and printer the default.  Font, size, and margins may be altered without affecting this default setting.

Recall Default	Returns your default filler size, filler type, and printer with the proper font, size and margins.


Global Search

The global search can be accessed from any Ascend module and searches the data you indicate for a specific sequence of characters.

Search For	Enter the text you want to search for.

Tasks	Check this box if you want to search your tasks.

Task Notes	Check this box if you want to search your task notes.

Appointments	Check this box if you want to search your appointments.

Appointment Notes	Check this box if you want to search your appointment notes.

Daily Record of Events	Check this box if you want to search your daily record of events.

Journal	Check this box if you want to search your journal entries.

Phone & Address Notes	Check this box if you want to search your Phone and Address notes.

Master Task List	Check this box if you want to search your Master Task List.

Master Task List Notes	Check this box if you want to search your Master Task List notes.

Starting Date	Enter the starting date for the search.

Ending Date	Enter the ending date for the search.

Press the Search button to begin the search.  Each match found will be displayed in the scroll list.  You may then select the proper match and Ascend will jump to that day's entries.


Speed Dial

If you have a modem connected you may press the [F2] key or select this menu option anywhere in Ascend to "auto dial" phone numbers from your Address and Phone file.

Each name marked in your phone and address section as a "Speed Dial" number will be listed here.  Select the name you wish to dial by double clicking on the name or highlighting the name and pressing the OK button.

Select the number (work, home, etc.) you wish to dial, include any prefix or suffix you wish to include then press the OK button and the modem will dial for you.


Exit

When you select this option, Ascend will close down and remove itself from Windows.  (Same as [ALT]+[F4].)


Edit Menu

When you select the Edit Menu, a pulldown menu will appear with at least the following options:

Undo	Undoes the most recent operation and is useful if mistakes are recognized immediately.  (Same as [ALT]+[BACKSPACE].)

Cut	This option removes the highlighted text and copies it to the Windows clipboard.  (Same as [SHIFT]+[DEL].)

Copy	This option copies the highlighted text to the Windows clipboard.  (Same as [CTRL]+[INS].)

Paste	This option copies the clipboard contents to the current cursor location.  (Same as [SHIFT]+[INS].)

Clear	This option removes the currently highlighted text  (Same as [DEL].)


Window Menu

When you select the Window Menu, a pulldown menu will appear with the following options:

Save Window Setup	Selecting this option will cause Ascend to save your current Ascend work space.  This allows you to save any changes you make to the size, screen position, or color of any windows.  Upon re-entering Ascend in the future, the work space will appear as it does at the time the setup is saved.

Window Color	This allows you to change the background color of the current window by mixing different levels of red, green, and blue.  As you slide the scroll bar slider, you will see the color change in the rectangle below.  Once the color in the rectangle is acceptable, select OK and this color will become the active window's background color.

Arrange Icons	Selecting this option will automatically and evenly arrange any icons along the bottom of your screen.

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes


Save Window Setup

Selecting this menu option will cause Ascend to save your current Ascend work space.  This allows you to save any changes you make to the size, screen position, or color of any windows.

Upon re-entering Ascend in the future, the work space will appear as it does at the time the setup is saved.


Window Color

This allows you to change the background color of the current window by mixing different levels of red, green, and blue.

As you slide the scroll bar slider, you will see the color change in the rectangle below.  Once the color in the rectangle is acceptable, select OK and this color will become the active window's background color.


Arrange Icons

Selecting this option will automatically and evenly arrange any icons along the bottom of your screen.


Options Menu

When you select the Options Menu, a pulldown menu will appear with at least the following option:

Preferences	This option allows you to customize Ascend to your personal tastes.


Preferences

The Preferences sub-menu is where you customize Ascend by telling it your "preferences".

Icon Bar	Allows you to display an Icon Bar rather than "loose" icons at the bottom of Ascend's window.  You may position this bar along any border.  (Lower resolutions will only display all Ascend's icons if the Icon Bar is on Top or Bottom.)

Default Print Task Notes on Notes Page	Ascend allows notes for each task which can be printed on your Daily Record of Events page.  Each note can be included or excluded from the Daily Record of Events.  This item is your default.  You should check this item if you usually include task notes on your Daily Record of Events page.

Default Include Notes in Monthly Index	This option is similar to the Default Print task Notes on Notes Page discussed above, but deals with including appointment and task notes on your monthly index.

Capitalize Task	Select this option if you like your tasks and appointments to be in upper case letters.

Display Evaluation	Select this option to display your evaluation in achieving your goals and values.

Break Definition	Ascend uses a "break line" to separate items printed on your Daily Record of Events.  Click your mouse on the down arrow located next to the Break Definition box and select the type of break line you would like to use.

Break After Date	Checking this option will cause a break line to be inserted whenever you insert the System Date.

Break After Time	Checking this option will cause a break line to be inserted whenever you insert the System Time.

Break Between Notes	Prints a break line between each note on your Daily Record of Events.

Master Task List Categories	Enter the names of the five categories you desire to use in your Master Task List.

Minutes Between Auto Save	Ascend saves your files whenever you quit Ascend or switch to another Windows program.  To protect you from data loss; due to power failure, computer problems, etc.; Ascend will save changes every X minutes.  (Set X to zero to disable the Auto Save.)

# Times to Forward A, B, & C Task Priorities	When Ascend "forwards" a task, it can also forward that task's priority (A,B,or C.)  Ascend keeps track of how may times a task has been forwarded, and this field allows you to tell Ascend to only forward a task's priority X number of times.

# Times to Forward D Task Priorities	This option is the same as # of Times to Forward A, B, and C Task Priorities but this option works only on your "D" tasks, which are usually tasks you need to perform at home or in the evening.

# Times Forwarded Before Master Task List Prompt	  Ascend will "prompt" you to move a task to the Master Task List after you have forwarded the task X number of times.

OK	Accepts the currently selected preferences.

More Options	To access the second page of preferences, select the More Options button.


More Options

Display Quote of the Day	Select this box if you would like a random quote from your Favorite Quotes file to be displayed when you start Ascend.

Display Positive Affirmations	Select this box if you would like one of the positive affirmations from your personal productivity pyramid to be randomly selected and displayed when you start Ascend.

Ascend Password	You may protect your information by entering a password in this field.  If a password is entered, you will be required to enter the password every time you start Ascend or activate certain modules within Ascend..

Default Phone Descriptions	Enter the descriptions of the five phone numbers for your Address and Phone file.


Help Menu

When you select the Help Menu, a pulldown menu will appear with at least the following options:

Index	This option displays an Index of all the help topics in Ascend.

Topic	Activates context sensitive help based on the module from which Help was selected.

About	This option displays copyright and version information for the Ascend software.

Registration	This option displays the serial number, registered user's name, and the key number, once this information has been entered.  For help on entering this information see Registering Ascend.


Common Keys Used in Ascend

F1	On-line Help

F2	Speed Dial Feature

F4	Goto Date Monthly Calendar  (If Goto is on the menu)

Shift + F1	Prioritized Daily Task List

Shift + F2	Appointment Schedule

Shift + F3	Daily Record of Events

Shift + F4	Address and Phone

Shift + F5	Values and Goals

Shift + F6	Red Tabs

Shift + F7	Master Task List

Shift + F8	Focus

Shift + F9	Weekly View

Shift + F10	Turbo File

Shift + F11	Journal

Shift + F12	Favorite Quotes

Ctrl + Esc	Windows Program Selection Scroll Bar

Ctrl + F6	Rotate through Ascend Modules

Alt + Tab	Rotate through Windows Programs (fast)

Alt + Esc	Rotate through Windows Programs (slow)

Ctrl + F4	Close an Ascend Module Window

Alt + F4	Close and Exit Ascend (if in Ascend)

Alt + F4	Close and Exit Windows (if in Program Manager)

Ctrl+Insert	Copy highlighted items into Windows clipboard

Shift+Insert	Paste items from Windows clipboard


Printer Considerations

Ascend was designed specifically to be used with the Franklin Day Planner.  As you begin using Ascend to print on your Franklin filler pages, you may notice the printing is slightly outside the preprinted lines on occasion.  This is due in part to the variation in lines and margins on the actual Franklin filler pages and in part to how the paper is loaded in your printer.

By being aware of this situation you can use the Printer Setup, to "fine-tune" the margins and consistently produce quality printouts.


Prioritized Daily Task List

The Prioritized Daily Task List is one of Ascend's main functions.  You can list your Daily Tasks, prioritize them, quickly process them, and track or modify their status using Ascend's Options Menu.

You may keep notes on each task.  These notes will move with their respective tasks and can be printed on your Daily Record of Events if you choose.  Your tasks can be printed in their prioritized order right on your Franklin Day Planner pages.  You may select different colors to represent different types of tasks, modify task categories, and even track the amount of time spent on tasks with Ascend's timers.

You may enter recurring tasks to remember recurring items and avoid manually entering tasks that occur on a regular basis.

If you prefer more detail, you may select Full View and track your time by categorizing your tasks and the amount of time you spend on each task.  You will see a summary of the amount of time spent on each task priority displayed on a graph.  If you desire a "hard copy" you may print a Task Statistics Report that summarizes this information in report form.


Tasks Menu

The Task menu includes the following options:

File

Printer Setup

Print Tasks, Appointments, & Notes

Print Monthly Index

Task Statistics Report

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Insert Task

Delete Task

Copy Task

Move Task

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Prioritize

Group Action

Recurring Tasks

Repeat Tasks

Sort Tasks

Special Days

Task Categories

Task Colors

Timers

Goto

Yesterday

Today

Tomorrow

1 Day -

1 Day +

7 Days -

7 Days +

Date

View

Statistics

Full View

Help

Index

Topic

About

Registration


Add Notes

Ascend allows you to include a note with each task or appointment.

Include on Index Page	Check this box if you want this note to be included when you print your monthly index.

Print on Notes Page	Check this box if you want the note to be printed on your Daily Record of Events.

Index Entry	If you select to have include this note on your monthly index, you may enter the index entry name.  This field will default to the name of the task or appointment.

Find Name	This push button is used to merge information from your Address and Phone file into your task notes.  When you press the button, you will be able to select a name from your Address and Phone file.

OK	Select the OK button when you are ready to save the note and exit.

Cancel	If you wish to exit the note's dialog box without saving your changes, push the Cancel button.

Delete	If you wish to delete a note from a task or appointment, press the Delete button.

In the notes you may also access Ascend's Enhanced Multiple Line Edit Control.


Enhanced Multiple Line Edit Control

Some of the features of the Multiple Line Edit control are described below:

Several of the controls are toggle buttons that are highlighted when active.  Bold, Italics, and Underline are independent of one another and can be on or off in any combination.  Left, Center, and Right Justified text are mutually exclusive and only one button will be highlighted at a time.

   Bold	This toggles between Bold text and regular text on the monitor and the printer.  (Same as [CTRL]+[B].)

   Italics	This toggles between Italics text and regular text on the monitor and the printer.  (Same as [CTRL]+[I].)

   Underline	This toggles between underlined text and regular text on the monitor and the printer.  (Same as [CTRL]+[U].)

   Left Justify	If this button is highlighted the text will be left justified.  (Same as [CTRL]+[L].)

   Center Text	If this button is highlighted the text will be centered.  (Same as [CTRL]+[C].)

   Right Justify	If this button is highlighted the text will be right justified.  (Same as [CTRL]+[R].)

   Insert Time	If you wish to insert the current time at the cursor location, press this button.  (Same as [CTRL]+[T].)

   Insert Date	If you wish to insert the current date at the cursor location, select this button.  (Same as [CTRL]+[D].)

   Insert Break	If you want to insert a break line at the cursor location press this button.  (Same as [CTRL]+[K].)

Mouse users may also take advantage of the Cut, Copy, and Paste features found in the Enhanced Multiple Line Edit Control Tool Bar.

   Cut	Removes any highlighted text and copies the contents to the clipboard.  (Same as [SHIFT]+[DEL].)

   Copy	Copies any highlighted text to the clipboard.  (Same as [CTRL]+[INS].)

   Paste	Copies the contents of the clipboard to the current cursor location.  (Same as [SHIFT]+[INS].)


Find Name

To incorporate information from a record in your Phone and Address list, simply start typing in the Last Name or Company Name of the record you are looking for.  You may also use the mouse to search through the scroll list to find the correct name.

To incorporate any of the following information from the selected record into the note or module in which you are working, simply check its corresponding box and press the OK button or [ENTER].

Name	Includes the person's name.

Company	Includes the company name.

Address	Includes the address.

Phone Numbers	Includes the phone numbers and their descriptions.

Phone Notes	Includes any notes entered for that person in the Address & Phone file.


Print Tasks, Appointments & Notes

Ascend will print your Prioritized Daily Task List right on the pages of your Franklin Day Planner or even on blank pages if you wish.

If you are using "regular" Franklin filler pages make sure the Page Date in Ascend is the same as the filler date from your Franklin Planner in your printer.  If you are using Franklin Computer Edition pages or printing on "Plain paper" Ascend will automatically print the date on the page for you.  To print your tasks, appointments, or notes, pull down the File menu and select Print Tasks, Appointments & Notes.

Print Prioritized Daily Task List	Check this option if you wish to print your Prioritized Daily Task list.

Print Appointment Schedule	Check this option if you wish to print your Appointment Schedule.

If both Print Prioritized Daily Task List and Print Appointment Schedule have been selected, Ascend will print both your tasks and your appointments at one time on the left side filler page of a Franklin Day Planner.

Print Daily Record of Events & Notes	Check this option if you wish to print your Daily Record of Events, Task Notes, Appointment Notes, Journal, etc. on your Franklin Daily Record of Events Page.

Lines to Skip	If you have already written on your Franklin Day Planner page for the selected date, you may specify how many lines you wish Ascend to skip before printing.  This option is only valid for your Prioritized Daily Task List and your Daily Record of Events.

Pause between Pages	If you select to print either your tasks or your appointments (left page) and your notes (right page), you may select this option to pause your printer before printing subsequent pages.  This allows you to manually load and adjust these sheets in your printer.

Include Journal with Daily Record of Events	Check this option if you desire any entries for the current Page Date found in your journal to be printed along with the other note items on your Daily Record of Events.

Print on Blank Page	Occasionally you might ruin a page from your Franklin Planner (printer not setup properly, wrong date in printer, paper jam, etc.).  Should you ruin one of your pages, you may print your tasks, appointments, and notes on a blank sheet of paper by checking this option.

Printer Setup	Use this to verify or alter your printer setup.

Appointment Range	If you are using Franklin "Technology" filler, also known as Computer Edition Forms, Ascend will allow you to print your appointments in one of three ways:

Sequentially	Ascend will list your scheduled appointments for that day one after another.

22 hour range 	30 minute increments where you specify the 22 hour range.

11 hour range 	15 minute increments where you specify the 11 hour range.

When you are ready to print, press the OK button.


Print Monthly Index

The Monthly Index is an alphabetized, dated list of any tasks, appointments, or notes you have marked to be included on the Monthly Index.  It is useful for identifying exact dates of significant occurrences.

The letter preceding the description indicates the source of the entry.  (A - appointments, T - tasks, etc.)  The date following the description is the date where the entry is found.

To print your monthly index pull down the File menu, select Print Monthly Index, select the desired month, prepare your printer, and select OK.


Task Statistics Report

The Task Statistics Report is useful for analyzing how you are spending your time.  This report is only meaningful if you are using Ascend's advanced time management features by using Full View in the Prioritized Daily Task List module.

This report prints on 8 1/2" x 11" paper and displays the number of tasks by category and priority and calculates the completion ratios based on: number of tasks, estimated hours, and actual hours.

This feature can be used to track how much time is going to different categories you have assigned.  (Different projects, clients, etc.)


Edit Task List

One advantage of using an automated planner system, is the ability to easily and cleanly edit your Prioritized Daily Task List and keep the list sorted and prioritized.

Insert Task	This allows you to enter tasks you may remember after you have prioritized your list or to enter tasks that suddenly arise.  To insert a task, simply move the cursor to the task you would like your new task to precede, from the menu select Edit, then Insert Task.  Ascend will insert a blank line for the new task and automatically re-number all following tasks to preserve their prioritized rankings.

Delete Task	To delete a task, simply place the cursor anywhere on the row of the task to be deleted, from the menu select Edit, then Delete Task.  Ascend will automatically re-number all following tasks to preserve their prioritized rankings.

Copy Task	To copy a task to another Page Date, and still leave the task on the current Page Date, place the cursor anywhere on the row of the task to be copied, select the Edit menu, then the Copy option.  The Goto calendar will appear allowing you to select the date, or the Master Task List category, you wish to copy the task to.

Move Task	To move a task to another Page Date, and remove the task from the current Page Date, place the cursor anywhere on the row of the task to be moved, select the Edit menu, then the Move option.  The Goto calendar will appear allowing you to select the date, or the Master Task List category, you wish to move the task to.


Prioritize Task List
Prioritize

Ascend "walks you through" the prioritizing process "step by step."  Ascend uses the prioritizing methods taught by Franklin International Institute, Inc., and if you are familiar with how this method works, you will appreciate the easy approach Ascend uses to help you prioritize.

You begin the prioritization process by selecting the Options menu, then selecting the Prioritize menu option.

The Unprioritized Task box will list all the current Page Date's tasks that have not been completed, deleted, forwarded, or prioritized.

As taught by Franklin International Institute, Inc. the first step in the prioritizing process is to label each of your tasks, A, B, C, or D, as described below:

A	Vital tasks - tasks you must complete today.  You would suffer significant, adverse consequences if you did not complete these tasks today.

B	Important tasks - tasks you should do today.  You would not suffer significant, adverse consequences if you did not.

C	Some value tasks.  You could complete them "if you get time".  These are less important and not very urgent.

D	These are tasks you wish to do on your own time, usually in the evening, and will be printed at the bottom of your planner page.

You will notice the first task in the Unprioritized Tasks box is highlighted.  Decide whether it is an A, B, C, or D task and click the corresponding button to prioritize the task.  You may also highlight all the tasks you would like to move to a particular priority then click the corresponding button. (A Tasks, B Tasks,....)

If you come to a task that should not be prioritized because it is completed or you want to forward it, etc, simply select the appropriate check box to show the task has been completed, forwarded, delegated, etc.

Sometimes you may forget what a task means.  You may use the View Notes button to view the notes, if any, for that task.  The tasks you wish to see the notes for must be highlighted.  If no notes are associated with any highlighted task, you will hear a short beep.

Once you have prioritized your tasks as either A, B, C, or D tasks, you will need to rank the tasks within their respective categories to put each task in a numerical order. (A1, A2, A3,....)

When you are through prioritizing and ranking your tasks, press the OK button to return to your task list.


Group Action

You use group action to quickly assign task codes to all of the tasks that have not been completed, deleted or forwarded.

To access the group action, pull down the Options menu then select Group Action.

All tasks that do not already have a task code will appear in the upper box labeled Tasks that Need Actions.  Select the appropriate action for the highlighted task by pressing the necessary button (Completed, Forwarded, Deleted, etc.).

The seven smaller buttons for the next seven days of the week are a quick way to forward tasks within the coming week without having to use the Goto calendar.  These seven buttons display the next seven days and change depending on the Page Date.

Complete & Copy button is used to mark tasks as completed on the current Page Date but still copy it to another date, via the Goto calendar.  This is convenient for "ongoing" tasks, or tasks you worked on today but did not complete.

If you want to see any notes you may have with tasks, highlight the tasks then press the View Notes button.  The notes for any tasks you have highlighted will be displayed one at a time.


Recurring Tasks

A recurring task is a task that occurs at consistent intervals.  Ascend allows you to schedule recurring tasks either directly from the Prioritized Daily Task List or via the Values and Goals section.

To Add a recurring task, select the Options menu, then Recurring Tasks.

Task Description	Enter the description of the recurring task as you want it to appear on your Prioritized Daily Task List.

Default Priority	Enter the default priority for the task, A, B, C, or D or leave blank for no default priority.

Notes	Include any notes you want to always appear with the task.

Est. Time Blocks	Enter the number of time blocks you estimate the task will require.  This feature is only meaningful in Full View.

Category	Enter the task category.  This feature is only meaningful in Full View.

Starting Date	Enter the date you want this task to start appearing on your Daily Task List.

Ending Date	Enter the date you want this task to stop appearing on your Daily Task List.

Day	If you would like the recurring task to appear on a specific date in the month, enter the date here.

Month	If you would like the recurring task to appear on a specific month, enter the month here.

Weekdays	Check the weekdays you would like the task to appear on your Daily Task List.

Week Number	Check the week number you want the task to appear on your Daily Task List.  These week numbers correspond to the week number in the month.

Save	Press this button to save the current recurring task.

Find	Press this button to find an existing recurring task.  A dialog box listing all your Special Days will appear.  You may highlight a particular Special Day and view it or delete it.

New	Press this button to  enter a new recurring task.

Delete	Press this button to delete the current recurring task.

Prev	Press this button to view the previous recurring task.

Next	Press this button to view the next recurring task.

Exit	Press this button to exit recurring tasks.

Performance	Select this check box to display a calendar showing you how you have performed with the current recurring task.  A circle will appear on every day the task was scheduled.  A check mark will appear in the circle on every day you actually completed the task.  Some statistics will also be displayed below the calendar.


Repeat Task

A "Repeat Task" is a task that needs to be scheduled at a regular interval from when it is completed.  Repeat Tasks are different from recurring tasks in that they are only re-scheduled after they are completed.  The re-schedule date is based on the completion date.  Example:  Get a Haircut may be a repeat task.

To schedule a repeat task, simply add the task to your Prioritized Daily Task List on the first date you wish to schedule the task.  After you have entered the task, pull down the Task Options menu and then select Repeat Task.  A dialog box will appear asking you how many days to wait before re-scheduling this task once it has been completed.  You may then enter the correct number of days and select OK.


Sort Tasks

Occasionally you may move your tasks or priorities around and need to re-sort them by their prioritized order, you may do this by pulling down the Options menu and selecting Sort Tasks.

If you are using a mouse and wish to sort the current day you may double click anywhere in the Page Date area of the Tool Bar at the top of Ascend's window.


Special Days

You may designate recurring special days such as holidays, birthdays, anniversaries, etc., and nonrecurring special days such as vacations and business trips.  Once specified, these days will be designated with an icon on your goto calendar and weekly view window, and with an icon and description in the Special Days drop-down box on Ascend's Tool Bar.

One purpose for designating Special Days is to alert you to special occasions so you may schedule appropriate appointments and tasks on these days.  (Example: you probably would not schedule a meeting on Christmas or when you are unavailable due to a trip or vacation.)

Special days do not print on your task list.  However, a recurring task can be used to associate a task with a special day.  (Example: a recurring task several days before a birthday: Buy Birthday present for..., could remind you of the action to be taken for that special day.)

Description	Enter the description of the special day.  (Example Christmas, John's Birthday,etc.)

Starting & Ending Dates	Enter the starting and ending dates for the special day.

Day	Enter the day of the month of the special day.  (Example: Christmas would be 25.)

Month	Enter the month number of the special day.  (Example, Christmas would be 12.)

Category	Select the appropriate category for the special day.  Valid categories include:

The closed sign symbolizes a holiday.

The palm tree symbolizes a vacation.

The cake symbolizes a birthday.

The ring symbolizes an anniversary.

The brief case symbolizes a business trip.

The exclamation point is for misc. special days.

Week Days	Check the weekdays you want this special day to affect.  (If you specified a day other than zero above, these boxes will be disabled since Ascend will calculate the day or days.)

Week Number	Check the week numbers you want this special day to affect  (If you specified a day, other than zero, above you cannot check these boxes since Ascend will calculate the week number.)

Save	Press the Save button when you want to save changes to the Special Day record you are working on.

Find	This displays a list of all your Special Days.  To select a Special Day from the list, press the OK button or double click on the desired item.  If you wish to delete one of the displayed Special Days, highlight that Special Day then press the Delete button.

New	Press the New button when you want to lose changes you have made to the current Special Day and allow you to enter a New Special Day.

Delete	Press this button when you want to delete the current Special Day record.

Prev	Press this button when you want to save the current Special Day record and bring up the previous Special Day record.

Next	Press this button when you want to save the current Special Day record and bring up the next Special Day record.


Task Colors

Select this option if you wish to assign different colors to different types of tasks.  This enables you to recognize immediately whether a task is a normal task, a recurring task, or a repeat task.

If you have a color printer you may even print them in distinct colors.  If you choose not to use this option you may choose the same color for all tasks.


Timers

Ascend has five timers you may use to better track, and control your time.  Each timer is independent of all others and can either count up (elapsed time) or countdown (if you specify an amount of time to count down.)  Ascend will notify you when a countdown timer has elapsed, as long as you are in a Windows application.

To access the timers, select the Options menu then select Timers.  A dialog box will appear displaying the status of all five timers. Only one timer can be affected at a time.  To select a timer, check its "radio button."  Without a mouse you may use the [TAB] and cursor keys, or press [ALT] and the number of the timer you wish to affect.  (Example: [ALT]+[3].)

If you wish the timer to count down you must enter a value in either the hours column, hh under Countdown, or the minutes column, mm under Countdown.  If no values are entered in the hh or mm columns the timer will automatically count-up.

The buttons at the bottom of the dialog box apply only to the active timer, the one whose radio button is checked, and will have the following effect:

OK	Leaves the timers dialog box.

Clear	Clears or resets the current timer.

Start	Starts the current timer.

Stop	Stops the current timer.

Pause/Resume	Pauses the current timer if it is running or resumes the current timer if it is paused.

Once a timer is started it will display information in the following columns:

Started/Re-Started	This will show the time the timer was started; or, if it has been paused, the time it was restarted.

Status	This shows the current status of the timer.  (Running, Paused, Stopped...)

Elapsed/Remaining	Shows the elapsed hours, minutes, and seconds on a regular timer.  On a countdown timer it shows the hours, minutes, and seconds remaining before it expires.

Blocks	This translates the preceding column into time blocks for easier use in Ascend.


Goto Menu

The Goto menu includes the following selections:

Yesterday	This option changes the current page date to one day before the current system date.

Today	This option changes the current page date to the current system date.

Tomorrow	This option changes the current page date to one day after the current system date.

1 Day -	This option changes the page date to one day before the current page date.  (It moves back one day in the planner.)

1 Day +	This option changes the page date to one day after the current page date.  (It moves ahead one day in the planner.)

7 Days -	This option changes the page date to one week before the current page date.  It moves back one week in the planner.  In Weekly View this option is called  -1 Week.

7 Days +	This option changes the page date to one week after the current page date.  It moves ahead one week in the planner.  In Weekly View this option is called  +1 Week.

Date	This accesses the Goto Calendar which is a calendar that allows you quick access to any date.


Goto Calendar

You may forward tasks using the Goto Calendar, also called the Monthly Calendar.  This is the same calendar used when you select the Goto/Date menu options.  It can also be accessed with the [F4] key if Goto appears in the menu.

Next to some of the dates a small icon might appear (cake, closed sign, briefcase, palm tree, etc.) representing a Special Day  These icons help you avoid forwarding tasks to days when you may not be available.

You may select the date you wish to forward the task to by double clicking on the desired date or by typing in the desired date you wish to forward the task to.

Sometimes it is useful to know what tasks, appointments, and/or special day items are on a particular day before forwarding a task to that day.  To view a date's tasks, appointments, and special day items, click the mouse on the desired date one time.  The date will be marked with a highlighted box.  You may now check the View Detail box and any tasks, appointments, and/or special day items will be displayed in the scroll boxes at the right of the calendar.

Using the calendar, you also have the option of forwarding tasks to your Master Task List instead of to a date.  To do this, click your mouse on the down arrow to the right of the Master Task List category box.  Your five Master Task List categories will be displayed.  Select the category you wish to move the task to then select the OK button and the task will be moved to the specified category in your Master Task List.


View Statistics

To view the statistics of a particular task, move your cursor to one of your tasks, pull down the View menu and select Statistics.

This option displays a small dialog box containing misc. statistics about the task.(Date first entered, forwarded from, days since...)  This is especially useful for finding "lost" tasks you may have forwarded.


Entering Tasks

To enter a task, simply move to the first empty line under the Prioritized Daily Task List column and type in the task.  To move between columns you may either use your mouse to click in the desired column and row or you may use the [TAB] key to move between columns and your up and down arrow keys to move between rows.  (The [ENTER] key will move you down a row in the same column.)

Each of the columns are explained below:

 (Task Code)	This column specifies the particular code to assign each task.  Valid task codes are:

A blank code symbolizes the task has not been acted upon.

This code symbolizes the task has been completed.

This code symbolizes the task has been forwarded to another day.  You may see the day to which the task was forwarded by using the View Statistics function.

This code symbolizes the task has been deleted.

This code symbolizes the task has been delegated to another person.

This code symbolizes the task is in process but has not been completed yet.

This code symbolizes the task that was delegated has now been completed.

This code symbolizes the task that was in process has now been completed.

There are three ways to select the appropriate task code for a task:

1.	Click in the task code column or press the space bar.  This will bring up the Select Task Code dialog box allowing you to choose from the available codes.

2.	Use the right mouse button and click in the column.  Each click will display the next task code.  Stop clicking when you reach the code you desire.

3.	Use the Group Action feature.

abc	This is the prioritization column.  When you prioritize your tasks with the Prioritize Tasks menu option, this column will fill in automatically for you.  You may, however, fill this information in directly if you desire.

Prioritized Daily Tasks	This column is where you enter your task descriptions.

 (Notes)	This column indicates if you have entered a note for the task.  If the box contains the notes icon, you have entered a note.  If it is blank, there are no notes for the task.  To enter or edit the notes for a task, either click in this column or press the space bar to activate the Task Notes dialog box.

Columns for Full View Only

Est	Number of estimated time blocks the task should take.

Act	Actual number of time blocks required to complete the task.

Category	This column allows you to specify which category you would like to assign the task to.  The default category tasks is "None".  To access the different categories, either click the left mouse button in this column or press the space bar when you are in this column.  This will activate the Task Categories dialog box.


Rank Tasks

After you have prioritized your tasks into the 4 priorities (A,B,C, or D), you need to rank your tasks.  Ranking is the process of determining the precedence of tasks within a priority.  For example, which of your A tasks should be A1, A2, A3....

When you see this dialog box, you will see all of your A,B,C or D tasks in the Unranked Tasks list box.  Select the task you want to be first and then press the Rank 1 button.  This will move the task over to the other side of the dialog box and allow you to select the next task.  The Rank 1 button will now change from Rank 1 to Rank 2.  Continue ranking all of your tasks.  Once you have ranked all of your tasks, select the Done button.

You may also select the next task to be ranked by double clicking on the task.


Task Codes

Select the task code you desire to assign to the task in one of the following three ways:

1.	Click in the task code column or press the space bar.  This will bring up the Select Task Code dialog box allowing you to choose from the available codes.

2.	Use the right mouse button and click in the column.  Each click will display the next task code.  Stop clicking when you reach the code you desire.

3.	Use the Group Action feature.

Below is a brief description of valid task codes:

A blank code symbolizes the task has not been acted upon.

This code symbolizes the task has been completed.

This code symbolizes the task has been forwarded to another day using the Goto calendar.  You may see the day to which the task was forwarded by selecting View then Statistics.

This code symbolizes the task has been deleted.

This code symbolizes the task has been delegated to another person.

This code symbolizes the task is in process but has not been completed yet.

This code symbolizes the task that was delegated has now been completed.

This code symbolizes the task that was in process has now been completed.


Appointment Schedule

Ascend allows you to track your appointments and print them right on your Franklin Day Planner pages.  Ascend will warn you if an appointment you are scheduling conflicts with another.  Appointments are similar to Tasks in that you can schedule recurring appointments, and attach notes to your appointments, which can be printed on your Daily Record of Events.  Unlike tasks you can set an alarm for any appointment and "snooze" the alarm if you need more time when it sounds.

See Also:

Changing the Page Date

Entering Appointments

Adding Notes to an Appointment

Setting Alarms

Moving Appointments

Copying Appointments

Recurring Appointments

Changing Appointment Colors


Appointments Menu

The Appointments menu includes the following options:

File

Printer Setup

Print Tasks, Appointments, & Notes

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Cut Appointment

Copy Appointment

Paste Appointment

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Recurring Appointments

Appointment Colors

Goto

Yesterday

Today

Tomorrow

1 Day -

1 Day +

7 Days -

7 Days +

Date

Help

Index

Topic

About

Registration


Entering Appointments

To enter an appointment, simply move to the desired time and enter in a description for the appointment.  If the appointment is one that occurs on a regular basis you may prefer to enter the appointment once as a recurring appointment and let Ascend automatically enter the appointment for you.

To move up and down the schedule, you may:

1.	Use the scroll bar to the right of the schedule to move to the time you desire.

2.	Use the up and down arrow keys or Page Up and Page Down keys on the keyboard to move to the line you desire.

3.	Use the mouse to click on the line you desire.

The five columns of the appointments window are described below:

Time	This displays the time, in 15 minute increments, at which appointments may be entered.

Appointment Schedule	This is where you enter a description of the appointment.

 (Alarm)	This is the alarm column where you may set alarms for your appointments.

 (Notes)	This column allows you to attach a note to an appointment.

 (Time Blocks)	This column allows you to specify how many time blocks the appointment will take.


Setting Alarms

To set an alarm for an appointment, click your mouse in the alarm column on the row of the appointment or tab your cursor to the correct column on the desired row and press the space bar.  You may either enter a time directly or you may use the up and down arrow buttons to change the default time.

If you desire the alarm to give you some advance notification, you may set the early warning.  For example, if you had a 1:00 appointment, but wanted 10 minutes to get to the meeting, you would set a 1:00 alarm with 10 minutes Early Warning.

When the alarm does sound, you will be given the option to snooze the alarm to sound again at a later time.


Editing Appointments

Several editing features allow you to easily cut, copy, and paste appointments to different places or even different dates, on your Appointment Schedule.

Cut Appointment	Place the cursor on the row of the appointment you wish to remove then select this option.  The appointment will be removed from the Appointment Schedule but is in memory in case you decide to paste it somewhere else.  (Only the most recently cut appointment can reside in memory so if you have multiple cuts to perform, be sure and paste each appointment before cutting the next appointment.)

Copy Appointment	Place the cursor on the row of the appointment you wish to copy then select this option.  The appointment will remain on the Appointment Schedule but is also now in memory so you can paste it somewhere else.

Paste Appointment	Place the cursor on the row where you wish to paste the appointment, then select this option.  If there is an appointment in memory it will be placed on the line where your cursor is.

Move Appointments	To move an appointment to another date or time, put the cursor on the appointment you wish to move, pull down the Edit menu, and select Cut Appointment or Copy Appointment, depending on if you want the appointment to still appear in its original location.  (The appointment is now in a temporary location in your computer's memory.)  Now, move your cursor to the location where you wish to move the appointment to, even on a different page date, pull down the Edit menu, and select Paste Appointment.  The appointment reappears in its new location.


Recurring Appointments

A recurring appointment is an appointment that occurs at regular intervals.  To Add a recurring appointment, select the Options menu, then Recurring Appointments.

Description	Enter the description of the recurring appointment as you want it to appear on your Appointment Schedule.

Blocks	Enter the number of time blocks the appointment will require.  (15 minutes = 1 Time Block.)

Notes	Include any notes you would always want to appear with the appointment.

Time	Enter the scheduled time of the appointment

Alarm	Check this box if you want an alarm with the appointment

Early Warning	Enter the number of minutes, up to 60, before the actual appointment you want the alarm to sound.

Start Date	Enter the date you want this appointment to start appearing on your Appointment Schedule.

End Date	Enter the date you want this appointment to stop appearing on your Appointment Schedule.

Day	If you would like the recurring appointment to appear on a specific date in the month, enter the date here.

Month	If you would like the recurring appointment to appear only during a specific month, enter the month here.

Weekdays	Check the weekdays you would like the appointment to appear on your Appointment Schedule.

Weeks	Check the week number you want the appointment to appear on your Appointment Schedule.  These week numbers correspond to the week number in the month.

Save	Press this button to save the current recurring appointment.

Find	Press this button to display a list of existing recurring appointments.  You may then select the one you desire.

New	Press this button to enter a new recurring appointment.

Delete	Press this button to delete the current recurring appointment.

Prev	Press this button to view the previous recurring appointment.

Next	Press this button to view the next recurring appointment.

Cancel	Press this button to exit recurring appointments.

Help	This will provide on-line help about recurring appointments.


Finding Recurring Items or Special Days

Select this option if you wish to find an exisiting Recurring Appointment, Recurring Task, or Special Day.

You may use the mouse or cursor keys to highlight the desired item then select OK.  Mouse users can double-click on the desired item and Ascend will display the information pertaining to that item.


Appointment Colors

Select this option if you wish to assign different colors to different types of appointments.  This enables you to recognize immediately whether an appointment is a normal appointment, a recurring appointment, or an appointment scheduled over the network.

If you have a color printer you may even print them in distinct colors.  If you choose not to use this option you may choose the same color for all appointments.


Daily Record Of Events Page
Daily Record of Events

Ascend allows you to enter and save notes into your Daily Record of Events and then print these items in your Franklin Day Planner.  A quick search routine allows you to find entries quickly in your Daily Record of Events.  Information from your Address and Phone file can be merged into an entry, thus allowing you to quickly include phone numbers, addresses, directions, etc., with an entry.

The Daily Record of Events is basically a mini word processor where you may record phone conversations, thoughts, ideas, anything!  The Daily Record of Events are recorded entirely in a window using the Enhanced Multiline Edit Control which allows you to instantly include the Time, the Date, a Break line, or information about an entry found in your Address and Phone file.  You may also format the text using bold, italics, underline, right justify, left justify and center text.  For additional features see the Enhanced Multiline Edit Control.

See Also:

Adding Entries for Your Monthly Index

Edit Menu

Enhanced Multiline Edit Control


Daily Record of Events Menu

The Daily Record of Events menu includes the following options:

File

Printer Setup

Print Tasks, Appointments, & Notes

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Insert Name

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Index Entries

Goto

Yesterday

Today

Tomorrow

1 Day -

1 Day +

7 Days -

7 Days +

Date

Help

Index

Topic

About

Registration


Adding Entries for Your Monthly Index

Indexed entries make finding particular entries easier.  If you would like to create an entry to be included on your Monthly Index for something in your Daily Record of Events, simply select the Index menu and a dialog box will appear asking for the name of the index entry.

There is a new Daily Record of Events for each day.  If you would like to see all entries already used on that day you may use the cursor keys or the mouse to access the drop down list box.


Address and Phone

Ascend maintains a categorized address and phone directory that can be printed for your Franklin Day Planner.  You may also print mailing labels for your entries.

Phone numbers can be dialed directly from the computer if you have a modem.  When dialing a number for you, Ascend will automatically send the appropriate prefix, and/or suffix, codes for in-state, out-of-state, and local calls.  A "speed dial" feature makes it extremely easy to dial certain numbers you call frequently.

A "filter" feature allows you to quickly view or print only a select group of entries, such as all golf courses, all hotels in California, all board members, etc.  If desired, a "VIP" feature can be used to help secretaries screen incoming calls.

Ascend's Import and Export features also make it easy to exchange data with other programs you may be using.

See Also:

Adding an Entry

Exporting Phone Records

Filter

Finding and Editing a Record

Importing Phone Records

Index

Modem Settings

Phone and Address Data Entry

Pasting Name to Clipboard

Printing Phone Entries

Print Labels


Address and Phone Menu

The Address and Phone menu includes the following options:

File

Printer Setup

Print Tasks, Appointments, & Notes

Print Labels

Global Search

Speed Dial

Import

Export

Exit

Edit

Copy Name

Add Name

Edit Name

Delete Name

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Dial

Modem

Phone Categories

View

Index

Set Filter

Use Filter

Help

Index

Topic

About

Registration


Editing your Address and Phone File

The following options will help you maintain your Address and Phone File.

Add Name	This allows you to add a new name to your file.  You may also press [INS] to add a new record.

Edit Name	This allows you to edit an existing phone record.  Simply highlight the record, select Edit, then Edit Name.  You may also highlight the record then press [ENTER].

Delete Name	This allows you to delete an existing phone record.  Simply highlight the record to be deleted, select Edit, then Delete Name.  You may also highlight the record then press [DEL].  You will be asked to confirm the deletion.


Adding a Name to your Address and Phone File

To add a name to your Address and Phone file, pull down the Edit menu then select Add Name.  (You may also press the Insert key to add a new entry.)  Ascend will then proceed to the Phone and Address Data Entry screen.  Most of the fields in this dialog box are self-explanatory, with the following added detail:

Category	Ascend allows you to categorize your Address and Phone entries, if desired.  You may then use Ascend's "filter" feature to find all golf courses, restaurants, hotels, business associates, etc.  To categorize an entry, click your mouse on the down arrow to the right of the category input box.  A box will appear showing all of the categories you have entered so far.  You may either use your mouse to select an existing category, or you may type in a new category if needed.

Description	When adding a new record, the five phone number Description fields will default to what you have specified in your preferences.  You may keep these defaults or enter new ones.

VIP	Check this box if the entry is a VIP.  You could then use the filter to print a listing of your VIPs for your secretary.  Your secretary could then interrupt you in meetings if a VIP calls or visits.

Speed Dial	If you have a modem and are planning on using Ascend as an auto dialer, check this box for numbers you call frequently.  Entries with the Speed Dial box checked can be called quickly from anywhere in Ascend by pressing the F2 function key.

List by Company	(See List by Name)

List by Name	When Ascend displays your entries on the directory screen (the one that looks like a phone book), it will list them in alphabetical order.  If you would like the entry you are adding to be displayed based on the last name, check the List By Name box.  If, however, you would like the entry to be listed by the company name, check the List by Company box.  If you would like to have the entry listed by both the last name and the company name, check both boxes.

Print	The Print button can be selected to quickly print all of the information in the current record you are editing.

Dial	Select this button to quickly dial (using your modem) the current record you are editing.


Editing a Record in your Address and Phone File

To move from page to page on the phone directory screen, you may do one of the following:

1.	Click your mouse on the letter tab for the page you desire.

2.	Enter the desired letter by typing it in the Finding box.

3.	Use the right and left arrow keys on the keyboard to page through your listings.

To select an existing record for editing or viewing, simply move your cursor to the desired record and press [ENTER] or double click on the record's name with your mouse.

To quickly search for a particular name, you may type the name in the Finding box, and Ascend will search for the name as you type.  When you arrive at the desired name, press [ENTER] to edit or view the record.

For more information on the various fields see Adding a Name to your Address and Phone File.


Deleting a Name from the Address and Phone File

To delete an existing record from the Address and Phone module just highlight the record you wish to delete, select Edit then Delete Name.  You will be asked to confirm the deletion.


Phone Views

Index	If you would rather view all of your entries alphabetically in one scroll list instead of one scroll list per letter, select Index on the menu bar.  To return back to the normal display method, select Index again.  Selecting this option will toggle you between the two viewing modes.

Filter	You may set up a "filter" in Ascend's Address and Phone module to exclude individuals from your index listings and printouts who do not meet certain criteria.  To enter your filter criteria, pull down the View menu and select Set Filter.  A screen will appear exactly like the Address and Phone dialog box.  Enter in any criteria you wish to filter by and then press OK.

Once you have set your filter's criteria, you must make sure you have turned the filter on.  There are two ways to do this:

1.	Select Use Filter from the View menu.  (Note: If there is a check mark by the Use Filter menu option, then the filter is already on and selecting it again will turn it off.)

2.	Check the Use Filter box at the bottom of the Address and Phone directory screen.

To turn the filter off, repeat one of the above options.

To reset your filter's criteria, select Set Filter from the View menu and select the Reset push button.  You may tell your filter criteria has been reset and is currently empty if the Use Filter box under your Address and Phone directory has been shadowed.


Dial

If you have a modem installed you may use the Ascend's Dial feature in the Address and Phone file.  To dial a number from Ascend simply highlight the person or company you wish to call, select Options then Dial.  A dialog box will appear displaying all the phone numbers associated with the listing you have selected.  You may include a prefix or suffix to dial with the number then double click on the number you wish to dial, or highlight it then select the OK button, and the modem dial the number for you.


Modem Settings

If you have a modem and desire to use it with Ascend as an auto dialer, select the Options menu option then the Modem menu option to set Ascend's modem configuration.

After setting the Baud rate, Data Bits, Stop Bits, Parity and Comm Port for your particular modem you may select to include some prefixes and suffixes.

Ascend will automatically send a prefix and/or suffix before certain types of calls.  These prefixes and suffixes can be set from the Modem menu option.

Ascend automatically detects if a call is Local, In State, or Out of State by how the number is entered in the Address and Phone file:

1.	If a phone number is 8 characters or less (including the hyphen), Ascend assumes the number is Local.

2.	If the phone number is 10 characters or less but begins with the number 1, it assumes the call is In-State.

3.	If the phone number is 11 characters or more and begins with the number 1, it assumes the call is Out-of-State.


Printing Phone and Address Lists

To print your directory for use in your Franklin Day Planner, from the menu select File then Print you will need to select the following options:

Index Listing	This prints only an alphabetical listing of all selected Names with their associated numbers.

Complete Listing with Notes	This prints an alphabetical listing of all selected Names with all the information entered in the Address and Phone file.

Complete Listing without Notes	This prints an alphabetical listing of all selected Names with all information except notes.  (Name, Company, Address, Phone numbers, etc..)

Use Filter	Check this box if you desire your printout to only include those records that meet the criteria you have set up in the filter.

Pause Between Pages	Check this box if you want the printer to pause between each page.

Page Break Between Letters	Check this box if you want the listings for each letter to begin on a new page.  (If you want your names to print on the fewest number of pages possible, do not check this box.)

Starting and Ending	Enter a starting and ending letter for your report.

Offset Margins	Check this box if you want Ascend to automatically flip between the right and left pages.  (You specify which side of the page you wish to begin the report on.)

Start on Right Hand Page	Select which type page you wish to begin printing on.

Start on Left Hand Page	Select which type page you wish to begin printing on.

Printer Setup	Push this button if you wish to alter any printer settings before printing.

Select the OK button when you are ready to print.


Label Printing

To print labels based on data in Ascend's Address and Phone file, you may use Ascend's print label routine.  Select this option from within the Address and Phone module by selecting File from the menu then Print Labels.  You may also print a label for a single entry from within that entry.by selecting Print then Print Mailing Label

Ascend will print labels in several formats based on your printer and the label sheet you are using.  You may set a filter to print only selected labels and choose the order for the labels to be printed.  Below is a description of the options available in the Print Label routine:

Label Type	Select the type of sheets you wish to print the labels on.  You may print on One Across Tractor Feed sheets, on Three Across Tractor Feed sheets, or on Three Across Laser Sheets.

If you select either Tractor Feed you should adjust the printer before printing.  If, in addition to tractor feed, you selected three across, you should also indicate the column where you would like the labels to begin printing.

If you select Laser Sheet Ascend will recall where the last label was printed and begin at the next position.  You may also suppress printing on the top or bottom row of the sheet.

Include Top Row / Include Bottom Row 	These options are available only if Three Across Laser Sheet is selected, and allows you to avoid the non-printing area of many laser printers.

Starting Location on Page	Displays a graphical representation of where Ascend will start printing labels.  You may select a different starting location by using the cursor keys or the mouse.

Use Filter	If you have previously set a filter you may choose to use the filter.

Print Each Label X Times	Indicate the number of times you wish each label to be printed.  (This is useful for return address labels, etc.)

Sort By:	If you choose to use sorting, you may sort by Last Name, Company, City, or Zip.

Starting: / Ending:	If you selected to sort by either Last Name, or Company, you may set the starting and ending range to print.  Only Company listings will be sorted and printed if you sort by Company and only Last Name listings will be sorted and printed if you sort by Last Name.

EXAMPLE:  If one of your entries is ABC Corporation entered in the Company field with no Last Name and you select to sort by Last Name and print the range from A to Z , the ABC Corporation will not be printed.

Regular Label Margins (Portrait)	By selecting this option the label routine will assume the printer is set in portrait mode.  Use this for regular label sheets or tractor fed labels.

Envelope Margins (Landscape)	By selecting this option the label routine will assume the printer is set in landscape mode.  Use this for single or multiple envelope printing.

Left / Top Margin	These margin settings are independent of and will override your Printer Setup margin settings each time you print a label  These margins should be adjusted so the labels are printing in the correct place on the page.

Printer Setup  (Button)	This displays the printer that will print your labels and allows you to change the printer setup before printing.

OK   (Button)	This confirms your choices and begins label printing.  Same as pressing the [ENTER] key.

Cancel  (Button)	This allows you to quit the dialog box without printing.  Same as pressing the [ESC] key.

Help  (Button)	This provides context sensitive help about printing labels.


Importing Phone Records

To import data to Ascend's Address and Phone file, you may use Ascend's import routine.  Ascend will import ASCII text files in several common formats.  Most fall into the broader groups of Character Delimited files and Line Delimited files as described below:

Character Delimited	This is the more common of the two styles and allows more flexibility in preparing the file.  Ascend interprets character delimited files as different fields separated by a Delimiter with each record occupying its own line.  The delimiter may be any ASCII value or character.  The comma is a commonly used delimiter and the non-printing character Tab is used as a delimiter by some spreadsheet export routines.

NOTE: Ascend will strip out any quotes in the import file before importing.  A sample comma delimited file might look like this: "Last Name","First Name","Company","Title", etc.

Line Delimited	This style assumes a separate line for each field.  Ascend separates one record from the next simply by the number of fields (lines in this case) associated with each record, so if a record doesn't have information in one of its fields it is important to leave a blank line.

Example: If you select to import nine fields, every ninth line will start a new record.  If one of your records lacked information you would leave blank lines in the appropriate places to maintain the field integrity of all subsequent records.

To use this routine, pull down the File menu and select Import.  The Import Names dialog box will appear.  The functions of the Import Names Dialog Box are described below.

Import File:	Lists the file name to import.  Upon entry the default is a TXT extension.  You may either type in the file name if the path is correct or you may browse until you find the correct drive, directory, and file.

Path	Displays the current drive and directory to search.

Files  (List Box)	Lists all the files in the current drive and directory that match the Import File criteria set above.  All sub-directories of the current directory will be displayed as well as all available drives.

Remove	Will remove the highlighted field, if any, appearing below the Field button.  The same effect may be achieved by double clicking on the field you wish to remove.

Field	Highlighting the desired field below the Remove button then pressing this button allows you to select the fields you wish to import.  They should be listed in the same order they appear in the import file.  If there are fields in the import file that are not listed below the Remove button, the Skip A Field selection should be used in their place.

Import Format	This drop-down list box allows you to choose the type of file you are importing.

Delimiter	If you have selected a Character Delimited file you must also define the delimiter.  You may do this by typing in the ASCII value of any printing character, by typing in the actual character, or by selecting either Comma or Tab from the drop-down list box.  (Example:  To select a comma delimited file the user could do nothing, since comma is the default, type in comma, type in 44, or select "," from the list box.

# of Lines to Skip at the Beginning of the File	This is useful if the file to be imported includes a line of field descriptions before the actual data to be imported.  Spreadsheets often export their files with a line describing the fields to follow.

Import  (Button)	This starts the actual import process.  (Same as pressing [ENTER] with field names defined and a valid import file name.)

Ascend will copy the new records from the import file into your Address and Phone file, adding the new records to any records you may already have.


Exporting Phone Records

To export data from Ascend's Address and Phone file, you may use Ascend's export routine.  Ascend will export ASCII text files in several common formats.  You may append to, or add to the end of, an existing export file you create using Ascend.  By using the Filter feature of Ascend you may customize the file to include only those records you choose.

When you create an export file you will have to choose the file format, the delimiter, and whether to Overwrite or Append to the existing file.

If you choose to export to a file that already exists Ascend will ask you if you wish to overwrite, or replace, the existing file or if you wish to append to, or add to, the existing file.

To use this routine, pull down the File menu and select Export.  The Export Names dialog box will appear.  The functions of the Export Names Dialog Box are described below.

Export File:	Displays the name of the file you wish to export.  The default searches for a file with a .TXT extension.  You may type in a new file name or select an existing file, if you have used the Export routine previously to create an export file.

Path	Displays the current drive and directory where you wish to create the file.

Files  (List Box)	Lists all the files in the current drive and directory that match the Export File criteria set above.  All sub-directories of the current directory will be displayed as well as all available drives.

Remove	Will remove the highlighted field, if any, appearing below the Field button.  The same effect may be achieved by double clicking on the field you wish to remove.

Field	Highlighting the desired field below the Remove button then pressing this button allows you to select the fields you wish to export.  The fields should be listed in the same order you wish them to appear in the export file.  If you wish to insert a blank field to allow for fields you may use in other programs that don't appear in Ascend, use the Skip A Field selection in their place.

Export Format	This drop-down list box allows you to choose the type of file you wish to export.  You may select from the following pre-defined types:

Character Delimited - allows you to define the delimiter you wish to use.

Comma Delimited - Inserts a comma between each field and starts each new record on a new line,

Comma/Quotes Delimited - Same as comma delimited but surrounds each field with quotes, this is usually safer to use for comma delimited export files since it allows you to have commas within your fields.

Line Delimited - Separates each field of each record with a new line.  New records are also started on a new line.

Tab Delimited - Separates each field of a record with a tab and each record occupies one line.  Useful for exporting into spreadsheet and other programs.

Delimiter	If you have selected a Character Delimited file you must also define the delimiter.  You may do this by typing in the ASCII value of any character, by typing in the actual character, or by typing Tab.  (Example:  To select a comma delimited file the user could do nothing, since comma is the default, type in 44, or type in ",".

Use Filter	By selecting this check box, only the files that match the filter you have defined will be exported.

Export  (Button)	This starts the actual export process.  (Same as pressing [ENTER] with field names defined and a valid export file name.)


Printer Orientation Verification

If you receive this dialog box, the routine you have used to print from within Ascend is expecting a different printer orientation than you currently have selected.  The two orientations are described as follows:

Portrait	Portrait Mode is the usual print mode Ascend expects, it is also known as "tall mode."

Landscape	Landscape Mode is also known as "wide mode."  An example of Ascend expecting landscape mode is when you are printing envelopes from the Address and Phone module.

The dialog box will have the following Configure Printer options:

Auto Configure Printer (Temporary)	By selecting this button Ascend will temporarily configure the printer driver for the orientation mode it needs.  Once printing is completed the printer driver will return to its previous orientation setting.

Auto Configure Printer (Permanent)	By selecting this button Ascend will configure the printer driver for the orientation mode it needs.  This change becomes "permanent" for all subsequent printings in all Windows applications.

Configure Printer Manually	By selecting this button Ascend will display the printer drivers' Setup dialog box.  This will allow you to manually configure the printer driver to the desired orientation mode.  The changes made here are "permanent" for all subsequent printings in all Windows applications.

Continue With Current Printer Settings	Selecting this button will cause Ascend to continue with the print routine even thought it is not the usual orientation for the current print job.

Cancel  (Button)	Aborts the current print routine.  Same as [ESC] key.


Copy Name

This allows you to copy information related to the currently highlighted Address & Phone entry to the Windows clipboard for easy pasting elsewhere.  (You may also highlight an entry then use [CTRL]+[INS].)

Ascend will then display a dialog box with the information described below.  To incorporate any of the following information from the selected record to the clipboard simply check its corresponding box and press the OK button or [ENTER].

Name	Includes the person's name.

Company	Includes the company name.

Address	Includes the address.

Phone Numbers	Includes the phone numbers and their descriptions.

Phone Notes	Includes any notes you may have entered for that person in the Address & Phone file.


Values and Goals

The real power of Ascend is seen in the Values and Goals module.  This module allows you to enter your Personal Productivity Pyramid, or Personal Constitution, as taught by the Franklin International Institute, into your computer.  Ascend outlines your Governing Values, Long-Range Goals, and Intermediate Goals in a logical pyramid which can then be printed for your Franklin Day Planner.  Ascend allows you to evaluate yourself in each area of your Personal Constitution on a rating scale of 1 to 10 and then automatically introduces specified items from your Intermediate Goals into your Prioritized Daily Task List.

The real power is in automatically including goals that need your attention onto your Prioritized Daily Task List.  You may even view a progress report on how well you are doing.  Because of the structured system employed by Ascend, creating your Productivity Pyramid is easy and fun.  (If you need to edit it later, doing so is easy.)

See Also:

Values and Goals Pyramid

Attaching Intermediate Goals to Your Task List

Edit Evaluation

Print


Values and Goals Menu

The Values and Goals menu includes the following options:

File

Printer Setup

Print

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Goals Evaluation

Help

Index

Topic

About

Registration


Values and Goals Pyramid

The goal setting process, as explained by Franklin International Institute, Inc., uses the Productivity Pyramid which consists of four levels:

 1.	Governing Values

 2.	Long Range Goals

 3.	Intermediate Goals

 4.	Daily Tasks

Ascend allows you to enter these goals and values at all four levels where each successive level is based on the previous level in a pyramid or "tree" approach.  For example, someone could have 10 Governing Values, 50 Long Range Goals (an average of 5 per value), and 250 Intermediate Goals (an average of 5 per Long Range Goal).

To enter items under each level, select the Add button.


Attaching Intermediate Goals to your Daily Task List

After you have added the first three levels of your pyramid: Values, Long Range Goals, and Intermediate Goals, you may introduce some of your intermediate goals into your daily task list.  The average person will have from 100 to 300 Intermediate Goals.  It is not realistic to work on all your Intermediate Goals at once.  You should evaluate your goals often and work on two or three of your intermediate goals at any given time by introducing items from these goals to your Prioritized Daily Task List.

To have items from your Intermediate Goals appear on your task list, select the Add key from the dialog box of the Intermediate Goal you wish to "work on".  A screen will appear that looks and functions exactly like the Recurring Tasks feature.  The only difference is  this recurring task will be attached to your Intermediate Goal.


Edit Evaluation

Ascend allows you to evaluate yourself by rating each of your Intermediate Goals on a scale of 1 to 10 (1 being poor and 10 being excellent).  Ascend uses your Intermediate Goal ratings to calculate a rating for each of your Long Range Goals.  Ascend then uses the calculated rating from your Long Range Goals to calculate a rating for each of your Values, and then Ascend calculates one overall rating for your entire life based on the ratings of your Values.  These ratings will be displayed at the top of the current goals' windows, if you selected Display Evaluation in your preferences.

This approach is generally accurate because how well you are doing in your life is a factor of how well you are doing in each of your Governing Values; and how well you are doing in each of your Values is based on how well you are doing with your Long Range Goals; which in turn is based on how well you are doing with your Intermediate Goals.

To evaluate your Intermediate Goals, select Options then Goals Evaluation from the menu.  This will bring up a list of all of your Intermediate Goals.  As you scroll through each of your Intermediate Goals, you will see the evaluation for that goal in a box below where you may change it.  (Double clicking on the goal will allow you to instantly edit the evaluation.)

Select the OK button when you are done changing your intermediate goals' evaluations.


Printing Values and Goals

Select File  then Print from the menu to print your Values and Goals on Franklin Day Planner forms.  Each section of values and goals prints on corresponding Franklin forms.

If you are on the "Personal Constitution" section, selecting the Print menu option will print all of your Governing Values on the "Values" sheet in your Planner.

If you are editing an existing Governing Value, selecting the Print menu option will print only that Governing Value on the "Values" sheet in your Planner.

If you are editing an existing Long Range Goal, selecting the Print menu option will print only that Long Range Goal, with its corresponding Intermediate Goals under it, on the "Goal Planning" sheet in your Planner.


Red Tabs

The Red Tabs module allows you to quickly enter, store, and print information with your computer -- a mini word processor, only faster.  To accomplish this the Red Tabs utilize the Enhanced Multiline Edit Control for formatting text.

The Red Tabs module is used just like red tabs in the Franklin Day Planner -- a catch-all for misc. items.  The numerous uses for Red Tabs are limited only by your imagination.  Following are just a few examples of some Red Tab uses:

*	A wish list of books you would like to read

*	Gift ideas for your spouse and others

*	A list of items to take when you travel

*	A list of items to take when your family goes camping

*	Business ideas

*	Shopping lists

*	Things to ask your boss when he calls from out of town

*	A back-up log of when you backed up your data files

*	And on, and on, and on...

To create, edit or delete a Red Tab use the File menu or review the Red Tabs File Menu for more information about Red Tabs.

See Also:

Red Tabs File Menu

Red Tabs Edit Menu

Printing Red Tabs

Searching for Text in the Red Tab Files


Red Tabs Menu

The Red Tabs menu includes the following options:

File

New

Open

Save

Save As

Delete

Printer Setup

Print

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Find

Find Next

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Help

Index

Topic

About

Registration


Red Tabs File Menu

Each Red Tab item is kept is a separate file.  To Add, Edit or Delete files from your Red Tabs, you need to use the File menu option.

New	This option clears the Red Tab screen and allows you to create a new Red Tab item.

Open	This option allows you to find an existing Red Tab item and open it up for editing.

Save	This option saves any changes you make to a Red Tab item.  If the item is a new Red Tab item, you will be prompted to type in the Red Tab's description before saving the file.

Save As	This option allows you to save the current Red Tab item into a new Red Tab.  You will be prompted to enter in the Red Tab's new description before saving the file.  You will need to use this option when changing a Red Tab's description.

Delete	This option allows you to delete an existing Red Tab.


Printing Red Tabs

You may print out your red tabs by selecting the Print menu option.  The red tab will be printed on plain white paper and will print according to the planner size you are using.  The formatting you see in the red tab will be reflected in the printed copy.  The following options add additional convenience when printing Red Tabs.

Pause Between Pages	Selecting this option will cause Ascend to prompt before printing each subsequent page, allowing you to prepare the printer for the next sheet.

Print Page Numbers	Selecting this option will cause Ascend to print page numbers at the bottom of each page you print.


Searching for Text in the Red Tabs
Searching for Text in the Red Tab Files

You may use the Edit menu option and the Find sub-option to find text in your red tab file.

Search For	Enter the text you desire to search for.

Case Sensitive	If you desire your search to be case sensitive, check this button.

From Beginning of File	If you desire the search to start at the beginning of the file, check this button.  Otherwise the search will begin from the current position in the file.

Select the OK button to begin the search.

You may use the Edit menu option and the Find Next sub-option, or use the [F3] key to repeat the last find operation.


Finding Red Tabs
Opening Red Tab Files

Select the Red Tab file you desire to edit and press the OK button or double click on the desired file.

If you desire to delete one of the Red Tab files you see in the list, simply highlight the Red Tab item and press the Delete button.


Master Task List

Ascend allows you to have five different Master Task List categories where you may temporarily "store" tasks you would like to do someday; but, you don't want to schedule on a particular day yet -- kind of a "someday when" list.  The Master Task List is like a "back burner" and is a handy feature for storing tasks you don't want to forget, but know you don't have time to complete in the near future.

You may easily and quickly move tasks from your Prioritized Daily Task List to the Master Task List and vice versa.  In fact, Ascend will even prompt you to move a task to the Master Task List after you have forwarded it the number of times you specified in your Preferences.

There are five different categories in your Master Task List.  To switch between categories, click on one of the big arrows to either side of the category name box or use the Goto menu.


Master Task List Menu

File

Printer Setup

Print

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Delete

Move

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Goto

-1 Category

+1 Category

Work

Home

Church

Misc A

Misc B

Help

Index

Topic

About

Registration


Print

Ascend will print the Master Task List category you are currently in, when you call the print routine, on a blank sheet of paper.  The printout size will vary according to the filler size you specify in your Printer Setup.

You can also indicate to Print on Right Side Page or Print on Left Side Page to print on the side of the page that best suits your needs.


Edit Master Task List

Delete	To delete a task from your Master Task List place the cursor anywhere on the row of the task you wish to delete and select this menu option.  Ascend will ask for confirmation before deleting the task.

Move	This allows you to move the current task to your Daily Prioritized Task List.  To select this option place your cursor anywhere on the row of the task you wish to move, then select this option.  You will use the Goto Calendar to place the task on the day you wish to move the task to by double clicking or highlighting the day then pressing OK.  The task will be removed from your Master Task List and placed on your Prioritized Daily Task List on the date you specified.

A quicker way to perform the above actions is to click on the number to the left of the Master Task List item you wish to affect.  A dialog box will pop-up asking you which action to perform on the task.


Goto

Since you can change your Master Task List categories in preferences the menu options here may differ from those you see but the concepts are the same.  You may access the Master Task List category of your choice by bringing up the Goto menu then selecting the category you wish to see.

-1 Category	This will move you back 1 category on the Master Task List.

+1 Category	This will move you forward 1 category on the Master Task List.

Category #1	This will take you directly to the Work, or whatever you may have designated, category's Master Task List.

Category #2	This will take you directly to the Home, or whatever you may have designated, category's Master Task List.

Category #3	This will take you directly to the Church, or whatever you may have designated, category's Master Task List.

Category #4	This will take you directly to the Misc A, or whatever you may have designated, category's Master Task List.

Category #5	This will take you directly to the Misc B, or whatever you may have designated, category's Master Task List.


Focus

If you use a computer during the day, the Focus feature allows you to view and concentrate only on the highest prioritized task that has not yet been completed from your Prioritized Daily Task List.

Focus does this by "blocking out" everything on your computer's monitor except a "worksheet" containing all of the information regarding the current task you are working on, thus making it easier to really focus on the most important task at hand.  You may change any of the information on this work sheet and Ascend will automatically update your Task List with the new information.

You can also view your progress for the day graphically by selecting the following menu options.  First select Options, then Map.  You will now see the task map displayed.


Focus Menu

The following options appear on the Focus Menu:

File

Printer Setup

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Insert Name

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Task Completed

Map

Goto

Next Task

Previous Task

Help

Index

Topic

About

Registration


Focus Options

Task Completed	By selecting this menu option, the task you are working on is marked as completed.  Then the Task Map, showing the number of tasks under each priority and the number currently completed, will be displayed.  After you press OK  the Focus window will bring up the next uncompleted task.

Map	This menu option brings up a quick chart with a box for each task entered that day.  The boxes appear in four rows, one for each priority.  The completed tasks will be depicted by checkmarks in the corresponding boxes.  This allows you to track your progress through the day.


Focus Goto Menu

Next Task	This option allows you to move forward or "peek" at the next uncompleted task.  This is useful if you must move on to the next task for some reason.

Previous Task	This option allows you to go backwards to view the previous, uncompleted task.


Weekly View

Weekly view can be displayed or printed to quickly and graphically show you a summary of the week displaying the following information for each day:

*	Appointments

*	Number of Tasks

*	Any special day items

In addition to the summary information for all seven days, Weekly View displays detailed information about one of the seven days along the bottom of the Weekly View window.  The day for which this detail is being displayed is designated by its name box being highlighted.

To view more detail on another day simply select that day by clicking on its name box or using the Tool Bar.  (Keyboard users may use the Goto menu option to change the detailed day.)


Weekly View Menu

The Weekly View menu includes the following options:

File

Printer Setup

Print

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Goto

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

-1 Week

+1 Week

Today

Date

Help

Index

Topic

About

Registration


Weekly View Goto Menu

The Goto menu in the Weekly View menu provides the following options:

Sunday	This changes the page date to Sunday of the week being viewed in Weekly View.

Monday	This changes the page date to Monday of the week being viewed in Weekly View.

Tuesday	This changes the page date to Tuesday of the week being viewed in Weekly View.

Wednesday	This changes the page date to Wednesday of the week being viewed in Weekly View.

Thursday	This changes the page date to Thursday of the week being viewed in Weekly View.

Friday	This changes the page date to Friday of the week being viewed in Weekly View.

Saturday	This changes the page date to Saturday of the week being viewed in Weekly View.

-1 Week	This changes the page date back one week from the date being viewed in Weekly View.

+1 Week	This changes the page date forward one week from the date being viewed in Weekly View.

Today	This changes the page date to the current system date for viewing in Weekly View.

Date	This accesses the Goto calendar allowing you to jump to any date.


Print Weekly View
Print

Print	This allows you to print your weekly view on the Franklin Weekly Schedule form, or on blank paper, so you can have a list of your appointments, and other information regarding the week with you.


Turbo File

Turbo File is a new concept introduced by Ascend that allows you to quickly find "things".  A "thing" could be a magazine article you once read and found interesting, a statement you heard and wanted to remember, a report your boss gave you, a piece of mail you might someday want to find, etc.  Simply think of Ascend's Turbo File as a very sophisticated in/out box where you can locate items in seconds.

If you have ever thought: "I wish I could remember where I read that..." or "If only I had saved that letter..." or "I wish I would have kept that information, I knew I would need it someday...." Turbo File can help.

Turbo File is basically a dialog box that allows you to fill in information, save it, then retrieve it at a later date.  The fields for the dialog box are explained below:

Description	Enter the description of the item you are filing.  You may search by this description at a later date so use a unique description if possible.  For example, if you read an article about stocks, your description might be "Stocks for the 90's."

Key Words	Enter up to five Key Words you might want to use when trying to find this item in the future.  For example, if you were filing an article about stocks, some of your key words might be Stocks, Wall Street, etc.

Location	Enter the location where you will be able to find this article in the future.  You may enter a magazine issue, a location in your office, a filing cabinet number, a folder number, etc.

Category	You may either select from an existing category by clicking your mouse on the down arrow next to the Category box, or you may enter a new category by typing it in the box.

Type	The Type field is similar to the Category field in that you may either select an existing Type or enter a new one.

Date Entered	This field will default to Today's Date and you may leave it alone, or you may enter a date of when you entered this file.

Notes	You may enter a more detailed description of the filed item, or type anything about the item you want to remember in this section.

Save	After you have entered all the necessary information, select the Save button and  Ascend will save the record and clear the screen for a new entry.

Find	To find records you have entered into Turbo File, select the Find push button.  You may then perform a search to find one of your filed items.

New	If you want to start on a new item without saving the current item you are working on, you may press the New push button.

Delete	If you want to delete the current Turbo File item that is displayed, press this button.

Prev	If you want to view the previous item in the Turbo File, press this button.

Next	If you want to view the next item in the Turbo File, press this button.


Turbo File Menu

File

Printer Setup

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Turbo File Categories

Turbo File Types

Help

Index

Topic

About

Registration


Finding Turbo File and Quote Records

To find an existing Turbo File or Quote record, you have several options:

1.	You may type in the first few letters of the Description then select the Search push button.

2.	You may type in one or more of the Key Words then select the Search push button.

3.	You may do a combination of the above two items.

If you want Ascend to display all your records, simply select the Search button without entering anything in the Description or Key Words boxes.

When searching for a record based on Key Words, you may have Ascend retrieve the entry if any of the Key Words specified are found in the record or retrieve it only if all the Key Words specified are found in the record.

When you have found the record you were looking for and you want to view it, and/or edit it, you may either highlight the item and select OK or double click on the item.


Journal

Ascend's Journal is very similar to the Daily Record of Events, but is kept separate so you may print just your Journal entries if you wish.  You may also choose to print, or exclude, your journal when you print your Daily Record of Events page.

Special "red letter" days may be marked as Index Entries to facilitate finding them later.  Entries may also be found using Ascend's global search.


Journal Menu

The Journal menu includes the following menu options:

File

Printer Setup

Print

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Insert Name

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Goto

Yesterday

Today

Tomorrow

1 Day -

1 Day +

7 Days -

7 Days +

Date

View

Index Entries

Add Index Entry

Help

Index

Topic

About

Registration


Printing Journal Entries

You have several options when it comes to printing your  journal.

Journal Index	Check this box if you desire to print just a journal index.  This will print an alphabetized "Table of Contents" to the indexed  entries, along with the dates where the entries are located.

Journal	Check this box if you desire to print your actual journal entries for the dates specified.

Starting Date	Enter the starting date of entries to be printed in the journal.

Ending Date	Enter the ending date of entries to be printed in the journal.

Print only 1 Date per Page	Check this box if you desire each day's entry to begin printing on a new page.

Pause Between Pages	Check this box if you would like Ascend to pause before printing the next page.  This allows you time to prepare the next sheet of paper in the printer before printing.

Print Out Size	Select the printout size you desire.

Printer Setup	Accesses the printer setup so you may verify or alter the print settings.

When you are ready to begin printing, press the OK button.


Journal View

This menu option deals with journal index entries.  You will see the following selections in the drop down menu:

Index Entries	This menu option will create a moveable, sizeable, "child" window, within the Journal window area, showing the journal index entries for the page date you are on.  Index entries are key words that mark special entries in your journal.  These indexed entries make it easier to find important entries on particular dates, such as: "Bill left for college today", or "Preston was born."

Close the Index Entries window by using its control menu or by toggling it off by selecting View then Index Entries once again.

Add Index Entry	Brings up a dialog box so you may add a Journal Index entry.  Index entries are used to mark days with special journal entries.  This index may be printed separately and used as a "table of contents" for your journal.

Selecting Add Index Entry, will cause a dialog box to appear.  This dialog box is used to index entries and has the following options:

Index Entry	Enter the index entry you want specified for the event.

Special Entry	Check this box if you want this index entry printed in BOLD text when you print the index.

Current Index Entries	This box displays the currently defined index entries for that page date.

Press OK to save the new index entry or press Cancel to abort.


Favorite Quotes

The Favorite Quotes feature of Ascend allows you to store and retrieve your favorite quotes.  (Ascend comes with a few sample quotes.)  If you prefer to display a quote each time you start Ascend see More Options in the Preferences menu.

The quotes module provides a search feature so you may quickly find all quotes relating to a particular topic by entering one or more "key words."  You may then select the particular quote you like.

The format for entering and finding quotes is very similar to that used in the Turbo File.


Favorite Quotes Menu

The Favorite Quotes menu includes the following selections:

File

Printer Setup

Global Search

Speed Dial

Exit

Edit

Undo

Cut

Copy

Paste

Clear

Window

Save Window Setup

Window Color

Arrange Icons

Prioritized Daily Task List

Appointment Schedule

Daily Record of Events

Address & Phone

Values & Goals

Red Tabs

Master Task List

Focus

Weekly View

Turbo File

Journal

Favorite Quotes

Options

Preferences

Quote Categories

Help

Index

Topic

About

Registration


Edit Categories

This option is used to change the name of an existing category in one of the following areas of Ascend.

*	Task Categories

*	Phone Categories

*	Turbo File Categories

*	Turbo File Types

*	Quote Categories

For example, if you had a Task Category of Phone and you wanted to change it to Telephone, you would select the Options menu in that module then select the appropriate Categories menu selection.  (Example:  In Tasks you would select Task Categories.)

To change the Phone category to Telephone you would highlight phone in the list of categories by clicking on it one time with your mouse or by moving to it with the cursor keys on the keyboard.  the word Phone would now appear in the Edit Category box.  Now click on the Edit Category box or press the [TAB] key to move to it.  Type Telephone in the Edit Category box and press the [ENTER] key or OK to accept the change.  If you have more than one change press the [TAB] key rather than OK or [ENTER] to remain in the Edit Categories dialog box.  Select the OK button when you are finished making changes.


Ascend Tools and Utilities Program
Ascend Tools & Utilities Program

The Ascend Tools & Utilities program is a module that runs outside of Ascend.  If fact, it is run from Windows and will not run unless Ascend is closed.  The Tools and Utilities program is important because it allows you to:

*	Make back-up copies of your Ascend data files.

*	Restore back-up copies to your hard drive.

*	Transport your data between two or more machines.

*	Purge old data from your Ascend files

*	Reindex your Ascend files

*	Experiment with Ascend's features using Demo Data

The following selections are available under the Tools and Utilities File menu:

Backup	This menu option allows you to back up the Ascend data files from your Ascend sub-directory to a floppy diskette or another hard drive.  If your data will not fit on one floppy diskette, Ascend will ask for additional diskettes.

Ascend will erase all data on any floppy diskette used for backing up, but it will not format the diskette.  Diskettes used for backing up must already be formatted.  (If you backup to a hard drive, the files in the root directory will not be erased, but the BACKUP file will be placed in the directory on the drive to which you backup.)

Restore	This option allows you to restore the data from the BACKUP file to your Ascend sub-directory on your hard drive.  This is useful for transferring data between machines.  You simply run the Backup routine when you leave one machine and do a Restore when you arrive at the other machine.

Important!  Perform the restore prior to doing any work in Ascend since any existing data files in the Ascend sub directory will be overwritten by the files in the BACKUP file.

Purge	This option allows you to remove old data from your Ascend data files.  This keeps the program more manageable and provides you with a history of past tasks, appointments, notes, and journal entries in ASCII format, if you choose the archive option when purging.

Fix Header	This option will reconstruct critical data that may have been corrupted in the data files.  Do not run this routine unless instructed to do so by an Ascend Support Technician.

Reindex File	This option is used to "clean up" any potential problems your data files may have due to power failures, poor backups, etc.  If you receive a message stating "An Error has Occurred", Ascend will list the file in which the error occurred.  Reindexing that file will fix most problems you might encounter in Ascend.  If the problem persists or you need additional help, please contact Ascend's Technical Support department.


Ascend Tools and Utilities Menu
Ascend Tools & Utilities Menu

The Ascend Tools & Utilities menu includes the following options:

File

Backup

Restore

Purge

Fix Header

Reindex

Exit

Demo

Turn Demo Data On

Reset Demo Data

Remove Demo Data

Help

Index

Topic

About


Purge

Purge allows you to manage your files that contain date sensitive data.  You can purge and archive your "outdated" tasks, appointments, daily record of events, and journal entries to keep your data files smaller and more manageable.

Maintaining smaller files, by purging periodically, will speed up backups and restores, as well as normal day-to-day operation.

The options found in the Purge dialog box are described below:

Starting Date	All data in the selected files after this date, and prior to the Ending Date, will be purged (and archived if you wish.)

Ending Date	All data in the selected files since the Starting Date, and prior to this date, will be purged (and archived if you wish.)

Task List	Selecting this option removes all tasks and their associated notes between the Starting Date and the Ending Date from your data files.

Appointments	Selecting this option removes all appointments and their associated notes between the Starting Date and the Ending Date from your data files.

Daily Record of Events	Selecting this option removes all daily record of events between the Starting Date and the Ending Date from your data files.

Journal	If this option is selected all journal entries between the Starting Date and the Ending Date will be removed from your data files.

Pack Files	Selecting this option will compress the data files after the old data has been removed.  If this option is not selected Purge will remove your old data, but the data files will remain the same size until the vacated spaces have been refilled with new data.

Purge Only	This option removes the specified data from your data files.  The indicated data will be lost once this operation is performed.

Purge & Archive	This option removes the specified data from your data files and creates an ASCII text file into which the "purged" data will be placed.  This allows you to keep your program manageable while still maintaining a record of tasks, appointments, etc. for future reference.

Output File	If you select Purge & Archive you must supply a name for the ASCII text file that will be created.

At the bottom of the dialog box you will see a graphical representation of how the purge is progressing on each of the selected files.


Demo Data

The demo data allows you to familiarize yourself with the features of Ascend without jeopardizing the integrity of your own data.

The Demo menu option contains the following sub-menu options:

Turn Demo Data On	This temporarily stores your personal files and replaces them with demo data so you can learn how Ascend functions by actually using Ascend's features.  When you're through with the demo data and want to return to your actual data simply select Remove Demo Data.

Reset Demo Data	This allows you to install, or reset, the demo data to help you familiarize yourself with the features of Ascend by actually using them.  Each time you reset the demo data it will load the demo data with today's date as a reference point so you can reuse the demo data to experiment as many times as you wish.

Remove Demo Data	This will replace the demo data in Ascend with your actual data.


Ascend

A computer software program designed specifically to be used with the Franklin Day Planner.


 Backup

A routine that allows you to back up your Ascend data files from your Ascend sub-directory to a floppy diskette or another hard drive.


Click

Quickly press and release a mouse button, usually the left one.


Delimiter

The character used to separate different fields in a record.


DOS

Disk Operating System


Double Click

Quickly click the left mouse button twice.


Drag

Press the left mouse button and hold it down while moving the mouse.  This will allow you to move items, make selections from pulldown menus, etc.


Field

An individual piece of information in a record.  For example the Last Name, the First Name, and the Company Name would be three of the fields in a single Address and Phone record.


Focus - Definition
Focus

A feature that allows you to view and concentrate on the highest-priority, uncompleted task from your prioritized Daily Task List.


Franklin Day Planner

A date-book-organizer to aid you in controlling daily events and schedules.  The Franklin Day Planner is designed to improve your personal productivity as well as help those around you.  For additional information about the Franklin Day Planner call 1-800-654-1775.


Goto Calendar Definition
Goto Calendar

The Goto Calendar has several uses.  The primary purpose is to forward or move Tasks to other dates in the future or to the Master Task List.  The Goto Calendar can also be used to view Special Days, Daily Tasks, and Appointment Schedules.


Icons

Small pictures representing one of Ascend's modules or other Windows programs.


Importing Records

A routine used to put address and phone information into Ascend from another computer file.


Master Task List - Definition
Master Task List

A file to temporarily store tasks that you would like to do someday but don't want to schedule on a particular day yet.


Modem

A device that connects your computer with a phone line.  If you have a modem you will be able to use the auto dialer.


Page Date

The date that represents the date of a page in your Franklin Planner.  This is the date displayed between the arrows on Ascend's Tool Bar.  It may differ from today's date which is displayed in the status ribbon at the bottom of the screen.


Point

Move the mouse until the pointer rests on the item you want.


Prioritize

A process of placing your Daily Tasks in the sequence in which you want to complete them.  Tasks are given priorities (A, B, C, or D) based on the need you feel to complete them today.  A tasks are vital and must be completed today, B tasks are important and should be completed today, C tasks have some value and could be completed today, and D tasks are things you would like to complete at home or on your own time.


Rank

Part of the process of prioritizing your Daily Task List.  After your tasks are given an A, B, C, or D  priority, they are then given a numerical ranking.  (A1, A2, A3,....)


Record

A phone and address record contains all the information pertaining to a single person.  Each record occupies a single line and consists of fields separated by a delimiter.  (Field 1, Field 2, Field 3, Field 4, ....)


Recurring Appointments - Definition
Recurring Appointments

An appointment you schedule at regular intervals.  (Every third Thursday, the 15th of every month, etc.)


Recurring Task - Definition
Recurring Task

A task you wish to schedule at regular intervals.  (Every third Thursday, the 15th of every month, etc.)


Registration

Each Ascend program must be registered to the person or company who purchased the program.  Fill out your Ascend registration card and mail it to NewQuest Technologies.  NewQuest Technologies will send a KEY NUMBER with each purchased program.  Your Ascend program will only work for 60 days without a Key Number.


Repeat Task - Definition
Repeat Task

A task you want to re-schedule a certain number of days after completing the same task.  Repeat Task are different from Recurring Task because they are re-scheduled based on the completion date.  (Get a haircut would probably be entered as a repeat task.)


Restore

A routine that allows you to restore data from a BACKUP you have made, usually on floppy diskette, to your Ascend sub-directory on your hard drive.


Search

Ascend's Global Search routine can be accessed from all Ascend modules and is used to search through various parts of your planner's data for a specific word or words.


Speed Dial - Definition
Speed Dial

A method to quickly dial a phone number from your address and phone module.  You must have a modem to Speed Dial.


Statistics

A routine accessed from the Daily Task List.   Move the cursor to one of your tasks, pull down the View Menu and select Statistics.  This will display a dialog box containing misc. statistics about the task.


Systems Date

This is the date your computer keeps as the "currrent" date.  This is the date displayed in the Status Ribbon at the bottom of Ascend's window.


Task Code

A Task Code designates what action was taken on a task (completed, forwarded, delegated, etc.).  The Task Code column is the furthest to the left on the Prioritized Daily Task List and is designated by a down arrow.


Technical Support

Refer to the on-line help and the User's Guide to answer your questions or problems.  If you are unable to resolve your problem, you can call Ascend's Technical Support Help Line.

Ascend's Technical Support:  801-975-9999

If your question concerns Windows, you should call Microsoft's help line.

Microsoft's Technical Support:  206-454-2030


Time Blocks

A Time Block is a 15 minute block of time.  (1 time block = 15 minutes.)  Time blocks are used in the Time Management routine as well as in the appointment schedule routine.


Window

A "window" is an area on your computer's screen where a program (or part of a program) is running.  For example, you could have one window running your Ascend, another window running your word processor, and still another window running your spreadsheet.  Windows allows you to quickly "jump" between these applications.


Font

A font is the typeface that the text is displayed or printed in.


Daily Record of Events

The right side of your planner usually used for notes, ideas and journal entries.