 Contents
Paste Special Dialog Box
Inserts the Clipboard contents into a message in a specified
format.
Source
Displays the name of the source program and its location. If the
data was copied from a program that did not provide the source
data and its location to the Clipboard, such as an MS-DOS-based
program, "Unknown Source" is displayed.
Paste
Inserts the Clipboard contents into a message.
Paste Link
Inserts the Clipboard contents into a message and creates a link
to the source program so that the information can be updated. You
can have the information updated automatically, or you can update
it manually.
The Paste Link button is available only when the Clipboard
contents come from a program where information can be linked to
Microsoft Exchange.
As
Click an option to specify the type of information you want to
paste from the Clipboard.
Formatted Text (RTF)
Text with formatting.
Text And Objects
Unformatted text plus any OLE embedded objects.
Text
Plain text with no formatting.
Display As Icon
Displays the selected link as an icon in the message.
Result
Describes the result of the selected options. For example, if you
click Text in the As list, you will see the selection as it will
appear when it is inserted in your message as unformatted text.


Find Dialog Box (Edit Menu)
Searches for specified text in the active message.
Find What
Type the text you want to find.
Match Whole Word Only
Finds occurrences that are independent words and not part of a
larger word.
Match Case
Finds only those occurrences with the exact combination of
uppercase and lowercase letters specified in the Find What box.
Find Next
Finds and selects the next occurrence of the text specified in
the Find What box.


Replace Dialog Box
Searches for and replaces specified text in the active message.
Find What
Type the text you want to find.
Replace With
Type the text you want to use as replacement text. To delete the
text specified in the Find What box, leave the Replace With box
empty.
Match Whole Word Only
Finds occurrences that are independent words and not part of a
larger word.
Match Case
Finds only those occurrences with the exact combination of
uppercase and lowercase letters specified in the Find What box.
Find Next
Finds and selects the next occurrence of the text specified in
the Find What box.
Replace
Changes the selected text to the text in the Replace With box,
and then finds the next occurrence.
Replace All
Finds and replaces all occurrences of the text in the Find What
box with the text in the Replace With box.


Links Dialog Box
Displays and modifies links in a message to specific information
in other programs, such as Microsoft Excel.
Links
Displays information about all links in a message, including the
filename, the item, the type, and whether the information is
updated automatically or manually.
Source
Displays the filename and location of the link.
Type
Displays the program or type of program in which the link was
created.
Update
Click an option to specify how you want the information to be
updated.
Automatic
Updates existing data every time the message is opened, if new
data is available.
Manual
Updates existing data only when you click the Update Now button.
Update Now
Updates all links selected in the Links box.
Open Source
Opens the selected file in the source program for editing.
Change Source
Specifies a different source file for a selected link so that the
link receives data from the new source file.
Break Link
Breaks the link between the source file and the destination file
for all selected links.


Change Source Dialog Box
Specifies a different source file for linked information in a
message.
Source
Type or click the name of the file to which you want to link
information.
Drives
Click the drive where the file that you want to link is located.
Directories
Click the directory (folder) where the file that you want to link
is located.
Network
Opens the Connect Network Drive dialog box, where you can connect
to a network drive. For more information, click the Help button
in the dialog box.
List Files Of Type
Type or click the type of files that you want to search for.


Convert Dialog Box
Edits an embedded object from within a program other than the one
in which it was created. For example, if you have a Microsoft
Excel spreadsheet embedded in a message, and you want to edit it
as a Word table, you can convert it to a Word object.
Current Type
Displays the type of object (for example, a Microsoft Excel
worksheet) that you are converting or activating.
Object Type
Click the type of object to which you want to convert the file. 
Convert To
Converts the selected embedded object to the type of information
selected in the Object Type box.
Activate As
Temporarily converts the embedded object to the type of
information selected in the Object Type box, but returns the
object to Current Type after editing.
Display As Icon
Displays the selected embedded object as an icon in a message.


Rename Attachment Dialog Box
Modifies the filename displayed under an attachment icon that is
inserted in a message.
Attachment Name
Type the name you want to display below the selected attachment
in a message.
Link To Attachment
Type the filename and path for the attachment in your file
system.


 Save As Dialog Box
Saves an attachment as a separate file. You can also save the
file in another location.
File Name
Type the filename or click the filename you want.
Save As Type
Saves the file in its original format.
Save In
Click the folder where you want to store the file. To specify
another location, click the down arrow button and click the new
location.
Up One Level
Displays folders one level higher in the folder hierarchy.
Create New Folder
Creates a new folder in the current location.
List
Displays the contents of the current location in alphabetical
order.
Details
Provides details of the contents of the current location.
Save
Saves the selected items.


Save As Dialog Box
Saves messages and files stored in Microsoft Exchange folders, as
well as files from your file system, with the name, location, and
file format that you specify.
Save In
Click a location in which to save your file.
File Name
Displays the name of the selected file.
Save As Type
Saves messages and attachments in text only format, rich text
format, or message format.
Text Only (*.TXT)
Saves text without its formatting and uses the ANSI character
set. Click this format only if the destination application cannot
read rich text format.
Rich Text Format (*.RTF)
Saves all formatting and converts it to instructions that other
applications, including Microsoft-compatible applications, can
read and interpret.
Message Format (*.MSG)
Saves the message as a message file. Message files keep all the
message-related properties intact, such as To, From, and Subject.
Save The Message(s) Only
Saves the message that is open or selected in the Viewer. If more
than one message is selected, the messages are saved as one text
file.
Save These Attachments Only
Saves selected attachments. Attachments that were previously
selected in a message are selected in the list. You can select or
clear attachments in the list before clicking Save.

Move Dialog Box
Moves the selected message, file, or folder into another folder.
Move To
Click the location where you want to move the item. To display
subfolders within a folder, click the Plus sign (+) next to that
folder.
New
Creates a new folder in the location selected in the Move To box.


Move Dialog Box (Message)
Moves the active message into another folder.
Move To
Click the location where you want to move the message. To display
subfolders within a folder, click the Plus sign (+) next to that
folder.
New
Creates a new folder in the location selected in the Move To box.


Copy Dialog Box
Copies the selected message, file, or folder into another folder.
Copy To
Click the location where you want to store a copy of the item. To
display subfolders within a folder, click the Plus sign (+) next
to that folder.
New
Creates a new folder in the location selected in the Copy To box.


Copy Dialog Box (Message)
Copies the active message into another folder or set of personal
folders.
Copy To
Click the location where you want to store a copy of the message.
To display subfolders within a folder, click the Plus sign (+)
next to that folder.
New
Creates a new folder in the location selected in the Copy To box.


New Folder Dialog Box
Creates a new folder in the selected location. The new folder is
created as a subfolder of the selected folder.
Folder Name
Type the name you want to give the new folder.


Print Setup Dialog Box
Selects an installed printer.
Before you can print in Microsoft Exchange for the first time,
you must:
     Connect the printer to your computer or a network by
following the instructions in your printer manual.
     Install a printer driver by using Windows Setup or Control
Panel. For more information, see your Windows documentation.
     In the Printer Setup dialog box, click the printer you want.
Printer
Displays the name of the selected printer.
Name
Click the printer you want to use. For information about
installing printers, see your Windows documentation.
Status
Displays the current status of the printer listed in the Name
box.
Type
Displays the type of printer.
Where
Displays the network location of the printer.
Comment
Displays any additional information about the printer.
Properties
Click this to view properties for print setup or to see more
options.
Paper
Click the paper size and source.
Orientation
Click portrait (vertical) or landscape (horizontal).


Print Dialog Box
Controls how you print selected messages, files, and attachments.
Before using this command, you must install a printer. To install
a printer, see your Windows documentation.
Printer
Displays the name of the selected printer and printing status.
Name
The name of the selected printer.
Status
The status of the selected printer.
Type
The type of printer.
Where
The number of documents waiting to print on the selected printer.
Comment
Additional information about the printer.
Properties
Click this to view properties for print setup or to see more
options.
Options
Click the options you want for printing messages and files.
Start Each Item On A New Page
Prints each item or file on a separate page.
Print Attachments
Prints any attachments in selected messages. You cannot print
more than one copy of an attachment at a time. Embedded objects
in messages are always printed with the message.
Print To File
Prints a copy of a message to a new file that is not routed
directly to a printer.
Copies
Type the number of copies you want to print.
Collate
Sorts the pages by page number so that all copies of one page
print together.


New Entry Dialog Box
Creates a new entry for a recipient who is not listed in the
Address Book.
Select The Entry Type
Click the type of entry you want to create.
Other Address
If you cannot find a more specific address entry type, use this
type.
Personal Distribution List
Creates a single Address Book entry for a group of recipients.
Put This Entry
Click where you want to insert the new Address Book entry.
In The
Click the name of the address list where you want to add the new
entry.
In This Message Only
Adds the new entry to the To box in the active message.


New Entry Dialog Box
Creates a new entry for a recipient who is not listed in the
Address Book.
Select The Entry Type
Click the type of entry you want to create.
Other Address
If you cannot find a more specific address entry type, use this
type.
Personal Distribution List
Creates a single Address Book entry for a group of recipients.

General Tab (Folder)
Displays or modifies general information about the selected
folder.
Type
Displays the type of object that is selected.
Location
Displays the name of the folder in which the selected folder is
stored.
Description
View or type an optional comment about the selected folder.


General Tab (Personal Folders)
Displays or modifies general information about the selected set
of personal folders.
Type
Displays the type of object that is selected.
Location
Displays the name of the selected folder.
Comment
View or edit a comment about the selected set of personal
folders.


General Tab (Read Form)
Displays or modifies general information about the selected or
open message, such as its importance.
Type
Displays the type of message.
Size
Displays the size of the message in kilobytes (K) or megabytes
(MB) and the number of attachments. If the message has not yet
been sent or saved, this field displays "Under Composition."
Location
Displays the location of the message. If the message has not yet
been sent or saved, "Outbox" is displayed.
Sent
If the message was previously sent, displays the date and time
the message was sent.
Received
If the message was received, displays the date and time you
received the message.
Last Changed
Displays the date and time the message was last modified.
Options For This Item
The following settings reflect the options set by the sender. You
can change the importance assigned to the message.
Importance
Click the priority you want to assign to the message.
High
Displays an exclamation point (!).
Normal
Displays no icon.
Low
Displays a down arrow.
Sensitivity
Displays the sensitivity for the active or selected message. The
sensitivity level appears in the Sensitivity column of the folder
contents list, if that column is displayed. Private sensitivity
also protects a message when it is replied to or forwarded.
Normal
No sensitivity. The Sensitivity column of the item header is
blank.
Personal
A personal message typically contains nonbusiness-related
information.
Private
Prohibits any recipient from modifying your original message when
it is replied to or forwarded.
Confidential
A confidential message should be treated according to your
organization's policies on confidentiality.
Read Receipt Requested
Sends a receipt to the sender after you open the message or, if
the message was previously sent, displays "Read Receipt
Requested."
Delivery Receipt Requested
Sends a receipt to the sender after the message is delivered or,
if the message was previously sent, displays "Delivery Receipt
Requested."


General Tab (Send Form)
Displays or modifies general information about the selected or
open message, such as its importance.
Type
Displays the type of message.
Size
Displays the size of the message in kilobytes (K) or megabytes
(MB) and the number of attachments. If the message has not yet
been sent or saved, this field displays "Under Composition."
Location
Displays the location of the message. If the message has not yet
been sent or saved, "Outbox" is displayed.
Last Changed
Displays the date and time the message was last modified.
Options For This Item
The following settings reflect the options set by the sender. You
can change the importance assigned to the message.
Importance
Click the priority you want to assign to the message.
High
Displays an exclamation point (!).
Normal
Displays no icon.
Low
Displays a down arrow.
Sensitivity
Click the sensitivity you want to assign to the message. The
sensitivity level you assign appears in the Sensitivity column,
if that column is displayed. Private sensitivity also protects
your message when it is replied to or forwarded.
Normal
No sensitivity. The Sensitivity column of the item header is
blank.
Personal
Displays Personal in the Sensitivity column. A personal message
typically contains nonbusiness-related information.
Private
Displays Private in the Sensitivity column and prohibits any
recipient from modifying your original message when it is replied
to or forwarded.
Confidential
Displays Confidential in the Sensitivity column. A confidential
message should be treated according to your organization's
policies on confidentiality.
Read Receipt
Sends a receipt to the sender after you open the message, or, if
the message was previously sent, displays "Read Receipt
Requested."
Delivery Receipt
Sends a receipt to the sender after the message is delivered, or,
if the message was previously sent, displays "Delivery Receipt
Requested."
Save Copy In Sent Items Folder
Saves a copy of the message in your Sent Items folder when you
send the message.
Send Options
Displays the Send Options dialog box, where you can display or
specify options for sending a message. This dialog box is
available only if it is provided by the information service you
are using to send messages.


General Tab (File)
Displays or modifies general information about a selected file
from the file system that is stored in a folder.
Type
The type of object that is selected.
Size
The file size.
File Name
The filename.
Location
The location of the file.
Sent
The date and time the file was sent.
Received
The date and time you received the file.
Last Changed
The date and time the file was last modified.
Importance
Click the priority you want to assign to the file.
High
Displays an exclamation point (!).
Normal
Displays no icon.
Low
Displays a down arrow.


Personal Address Book Tab
Displays or modifies general information about the active
personal address book (PAB).
Name
View or change the name of the active PAB. To change the name,
type a new name.
Path
Displays the path and filename of the data file where entries in
this PAB are stored. The data file stores the names and personal
distribution lists you add to your PAB.
Browse
Opens the Browse dialog box, where you can locate additional
files.
Show Names By
Click the way you want to display names in your PAB.
First Name (John Smith)
Displays first names followed by last names.
Last Name (Smith, John)
Displays last names followed by first names.


Distribution List Tab
Displays or modifies general information about the selected
personal distribution list (PDL) in the active personal address
book (PAB).
Name
Displays the name of the selected PDL.
Add/Remove Members
Opens the Edit New Personal Distribution List Members dialog box,
where you can modify the list of recipients in the distribution
list.


Edit New Personal Distribution List Members Dialog Box
Adds or removes members in the selected personal distribution
list (PDL) in the active personal address book (PAB).
Show Names From The
Click the address list that contains the names you want.
Type Name Or Select From List
Type or click a name in the list.
Members
Adds the selected member to your PAB.
New
Creates a new entry in your PAB.
Properties
Displays details about the selected name.
Find
Searches for names in the list displayed in the left pane.


General Tab (Distribution List)
Displays general information about the selected distribution
list.
Name
The name of the selected distribution list.
Members
The names that are included in the selected distribution list. To
display properties for names in the list, double-click the name.
Add To Personal Address Book
Adds the selected distribution list to your personal address book
(PAB).

Phone Numbers Tab
Displays or modifies telephone numbers for the selected name in
the personal address book (PAB).
Business
Type or edit the business telephone number.
Business 2
Type or edit an additional business telephone number.
Fax
Type or edit the fax number.
Assistant
Type or edit a number for the selected name's assistant.
Home
Type or edit the home telephone number.
Home 2
Type or edit an additional home telephone number.
Mobile
Type or edit the mobile telephone number.
Pager
Type or edit the pager number.
Dial
Dials the number in the corresponding box. Your computer must be
connected to a telephone device or modem.
Add To To
Adds the selected name in the PAB to the To box in a new message.
Add To Cc
Adds the selected name in the PAB to the Cc box in a new message.
Previous
Displays the previous entry in the PAB.
Next
Displays the next entry in the PAB.


General Tab (Personal Address Book Other Entry)
Displays general information about the selected entry in your
personal address book (PAB).
Name
Type the name you want to display in the PAB.


Notes Tab (Recipient)
View or modify comments about the selected entry in your personal
address book (PAB). The name of the selected entry in your PAB is
listed and you may view or modify a comment about the entry.
<< (Previous)
Displays the preceding entry in the PAB.
>> (Next)
Displays the following entry in the PAB.


 Notes Tab (Personal Address Book)
View or modify comments about your personal address book (PAB).
The name of the PAB is listed and you may view or modify a
comment about the PAB.


Business Tab
View or add information about a business entry listed in your
personal address book (PAB).
Name
Type the name as it is listed in the Address Book.
First
Type the first name as it is listed in the Address Book.
Last
Type the last name as it is listed in the Address Book.
Address
Select the mailing address for the recipient.
City
Type the city for the mailing address.
State
Type the state for the mailing address.
Zip Code
Type the zip code for the recipient's mailing address.
Country
Type the country name where the recipient lives.
Title
Type the title of the recipient's position in the company.
Company
Type the company name for the recipient.
Department
Type the department name for the recipient.
Office
Type the office location for the recipient.
Assistant
Type the recipient's assistant's name.
Phone Number
Click a phone number type. These phone numbers are entered in the
Phone Numbers tab. For more information, see the Phone Numbers
Tab topic.
Dial
Dials the phone number you selected in the Phone Number box.
Add To To
Adds the selected name in the PAB to the To box in a new message.
Add To Cc
Adds the selected name in the PAB to the Cc box in a new message.
<< (Previous)
Displays the preceding entry in the PAB.
>> (Next)
Displays the following entry in the PAB.


New - Address Tab
Displays address information about a newly created entry in your
personal address book (PAB).
Display Name
Type the name of the entry that appears in your PAB.
E-mail Address
Type the e-mail address for the new entry in the PAB.
E-mail Type
Type a description of the type of e-mail address for the entry.
Always Send Messages To This Recipient In Microsoft Exchange
Rich-Text Format
Sends messages in rich-text format to a recipient who is using
Microsoft Exchange or another messaging system that can display
text formatting. Clear to send messages as plain text only.


Rename Dialog Box
New Name
Type the new name you want for the folder.


General Tab (Remote Mail Message)
Displays general information about the selected or active item in
the Remote Mail window.
Subject
The subject of the item.
From
The sender of the item.
Type
The type of item.
Size
The size of the item.
Action
The action you have taken to retrieve the item.
Importance
The importance level of the item.
Sensitivity
The sensitivity level of the item.
Received
The date and time the item was received.
Retrieval Time
The estimated time required to retrieve the message.


Specify File To Import Dialog Box
Imports message and personal address book (PAB) files.
Look In
Click the drive and directory (folder) where the file you want to
import is located.
File Name
Type a name or click the file you want to import.
Files Of Type
Click the type of file you want to import.
All Mail Types
Lists all mail files in the current location.
Message Files (*.MMF)
Lists all files in the current location that were saved with the
.mmf extension.
Address Book (*.PAB)
Lists all files in the current location that were saved with the
.pab extension.
Open
Opens the file you specify.

Import Mail File Dialog Box
Specifies a password for the mail file you want to import and the
type of information you want to import.
Type The Password
Type a password for the mail file, if necessary.
Import Messages
Imports messages from a mail file.
Import Personal Address Book Entries
Imports personal address book (PAB) entries from a mail file.


Import Mail File Dialog Box (Personal Address Book)
Imports personal address book (PAB) entries.


Select Personal Address Books To Import Dialog Box
Specifes the personal address book (PAB) you want to import.
The Following Address Books Have Been Found In This Mail File
Click the PAB you want to import.


Import Mail File Dialog Box (Messages)
Specifies where you want to store the messages you are importing.
Put The Messages Into Existing Personal Folders
Stores imported messages in an existing set of personal folders.
Click the set of personal folders in the list.
Put The Messages Into New Personal Folders
Creates a new set of personal folders for the imported messages.
Specify The Filename For The New Personal Folders
Type the name for the new set of personal folders.
Browse
Opens the Create Personal Folders dialog box, where you can
select a location for the new set of personal folders.
Display New Personal Folders
Adds the new set of personal folders to your profile and displays
them in the folder list.


Create Personal Folders Dialog Box
Creates a new set of personal folders.
Look In
Click the drive and directory (folder) where you want to store
the personal folder file you are creating.
File Name
Type a name for the new personal folder file.
Files Of Type
Personal folder files are saved with a .pst extension.
Open
Opens the file you specify.


Import Mail Statistics Dialog Box
Displays information about the number of messages and personal
address book (PAB) entries you imported.
Import Status
Specifies whether you have canceled or completed importing mail
information.
Number Of Messges Imported
The number of messages you imported.
Number Of Pab Entries Imported
The number of PAB entries you imported.
Number Of Errors
The number of errors reported while importing.
Elapsed Time
The amount of time required to import the information.


Font Dialog Box
Changes font, style (such as bold and italic), font size, kind of
underline, color, and font effects (such as superscript).
Font
Type or click a font name. Fonts available for the current
printer driver and additional fonts installed on your system are
listed.
Font Style
Click a style. To use the default type style for a given font,
click Regular.
Size
Type or click a size. The sizes available depend on the selected
font. If the size you want to use is not available, the closest
available size is used.
Effects
Click the format options you want. You can click a combination of
effects.
Strikeout
Draws a line through selected text.
Underline
Underlines all characters, including the spaces between words,
with a single line.
Color
Click one of the 16 predefined colors. To display selected text
in the default color specified by the operating system, click
Auto.
Sample
Displays text with the selected formats.
Script
Click a type of script.


Paragraph Dialog Box
Aligns selected text or other contents of a paragraph relative to
the left and right margins. If no text is selected, the contents
of the paragraph are aligned where the insertion point is
currently located.
Left
Aligns selected text at the left margin.
Center
Centers selected text between the left and right margins.
Right
Aligns selected text at the right margin.
Bullet
Inserts a bullet at the left margin preceding each selected
paragraph. Text following a bullet is automatically indented to
the first tab position.


Common Tasks in Microsoft Exchange
Click one of the following tasks. For more information, click the
Index button.
Sending a message
Inserting a file into a message
Checking for new mail
Saving an attachment you receive
Replying to a message

Keyboard Shortcuts
You can use the following shortcut keys to perform common tasks
in Microsoft Exchange. For easy access to the information, you
may want to print this topic or maximize the Help window.

Task Keyboard Shortcut   
Address Book (open) CTRL+SHIFT+B   
Bold text CTRL+B    
Bullets (on or off) CTRL+SHIFT+L   
Cancel    ESC  
Center text    CTRL+E    
Check names    CTRL+K    
Close the active window, or Microsoft Exchange if the Viewer
window is active    ALT+F4    
Collapse the selected folder  LEFT ARROW     
Copy an item   CTRL+SHIFT+C   
Copy text or graphics    CTRL+C    
Cut text or graphics     CTRL+X    
Delete an item CTRL+D    
Delete character on the left or the selected object    BACKSPACE 
Delete character on the right or the selected object   DELETE    
Delete word on the left  CTRL+BACKSPACE 
Delete word on the right CTRL+DELETE    
Deliver mail   CTRL+M    
Expand the selected folder    RIGHT ARROW    
Find text CTRL+SHIFT+F   
Forward a message   CTRL+F    
Inbox (open)   CTRL+SHIFT+I   
Indent text less    CTRL+SHIFT+T   
Indent text more    CTRL+T    
Italicize text CTRL+I    
Left align text     CTRL+L    
Message (new)  CTRL+N    
Message (open) CTRL+O    
Move an item   CTRL+SHIFT+M   
Move the insertion point one word left  CTRL+LEFT ARROW     
Move the insertion point one word right CTRL+RIGHT ARROW    
Move the insertion point to the bottom of the screen   CTRL+PAGE
DOWN 
Move the insertion point to the end of a message  CTRL+END  
Move the insertion point to the end of a paragraph     CTRL+DOWN
ARROW     
Move the insertion point to the start of a message     CTRL+HOME 
Move the insertion point to the start of a paragraph   CTRL+UP
ARROW     
Move the insertion point to the top of the screen CTRL+PAGE UP   
Move up one folder level in the Viewer  BACKSPACE 
Next item (open)    CTRL+>    
Outbox (open)  CTRL+SHIFT+O   
Paste text or graphics   CTRL+V    
Previous item (open)     CTRL+<    
Print item     CTRL+P    
Properties (display or modify)     ALT+ENTER 
Remove text formatting   CTRL+SPACEBAR  
Repeat the last find     SHIFT+F4  
Replace text   CTRL+H    
Reply to all   CTRL+SHIFT+R   
Reply to sender of an item    CTRL+R    
Right align text    CTRL+G    
Save an item   CTRL+S    
Save as   F12  
Select all     CTRL+A    
Send a message ALT+S     
Spelling (checking) F7   
Underline text CTRL+U    
Undo last available action    CTRL+Z    



Insert File Dialog Box
Inserts files from your file system into a message. You can
insert any file you have access to in a message, including
application files, batch files, programs, or graphics files. The
file can be on your hard disk, on a floppy disk, or on a network.
Look In
Click the drive and directory (folder) where the file you want to
insert is located.
File Name
Type a name or click the file you want to insert.
Files Of Type
Click the type of file you want to insert.
All Files (*.*)
Lists all files in the current location.
Text Files (*.txt)
Lists all files in the current location that were saved with the
.TXT extension.
Rich Text Format (*.rtf)
Lists all files in the current location that were saved with the
.RTF extension.
Message Files (*.msg)
Lists all files in the current location that were saved with the
.MSG extension.
Insert As
Click the way you want the file to appear when you insert it in
the message.
Text Only
Inserts the file as text in the message.
An Attachment
Inserts the file as an application icon.
Link Attachment To Original File
Inserts a link to the file in the message.
Show Messages
Opens the Insert Message dialog box, where you can insert items
from Microsoft Exchange folders.


Insert Message Dialog Box
Inserts a message or file stored in a Microsoft Exchange folder
into a message.
Location
Click the folder where the item you want to insert is located.
Items
Click the item you want to insert in the message.
Insert As
Click the way you want the item to appear when you insert it.
Text Only
Inserts the item as text in the message.
An Attachment
Inserts the item as an application icon in the message.
Link Attachment To Original Item
Inserts a link to the item in the message.
Show Files
Opens the Insert File dialog box, where you can insert files from
your file system.


Insert Object Dialog Box
Inserts an embedded object, such as a Microsoft Word document,
into a message.
Create New
Inserts a new object that you can create.
Object Type
Click the type of information you want to insert. Some common
object types include documents, bitmaps, and spreadsheets.
Create From File
Inserts an existing object.
File
Type the name of the file you want to insert as an embedded
object, or click the Browse button to locate additional files.
Browse
Opens the Browse dialog box, where you can locate the file that
you want to insert. For more information, click the Help button
in the Browse dialog box.
Link
Creates a link to the selected file rather than embedding it.
Display As Icon
Displays the embedded object as an icon.
Change Icon
Changes the icon that represents an embedded object. This button
appears only if you click the Display As Icon check box.
Result
Describes the result of the selected options.


Change Icon Dialog Box
Changes the icon that represents an embedded object or linked
information.
Icon
Click the icon you want to represent an embedded object.
Current
Continues to display the icon that is currently displayed.
Default
Displays the default icon for the source application.
From File
To display more icons, type a new filename. You can choose an
icon from another application by typing the location and name of
the program file for that application.
Label
Type the label, such as the filename, that you want to display
under an icon in a message.
Browse
Opens the Browse dialog box, where you can locate files that have
icons you want to use to represent embedded objects. For more
information, click the Help button in the Browse dialog box.


Browse Dialog Box
Locates files that you want to insert or that have icons you want
to use to represent embedded objects.
Look In
Click the drive and directory (folder) where the file you want to
insert or use as an icon is located.
File Name
Type a name or click the file you want.
Files Of Type
Click the type of file you want to insert.
Icon Files
Lists all icon files in the current location.
Program Files (*.exe)
Lists all files in the current location that were saved with the
.exe extension.
Libraries (*.dll)
Lists all files in the current location that were saved with the
.dll extension.
All Files (*.*)
Lists all files in the current location.


Overview of Microsoft Exchange
Microsoft Exchange helps you organize, access, and share all
types of information. With Microsoft Exchange, you can:
     Send electronic mail (e-mail) to co-workers.
     Include files and objects created in other applications in
your messages.
     Use the Address Book to select recipient names.
     Create folders where you can store related messages, files,
and other items.
Before you can use Microsoft Exchange, you must create a profile.
Your profile contains essential information, such as the delivery
location for your incoming mail and the location of your Address
Book. When you start Microsoft Exchange for the first time, you
are prompted to create a profile.
The Microsoft Exchange Viewer
To open Microsoft Exchange, click the Start button, point to
Programs, and then click Microsoft Exchange. This action displays
your folder list. If you open Microsoft Exchange by
double-clicking the Inbox icon on the desktop, your folder list
will not be displayed unless you click Folders on the View menu.
When you restart Microsoft Exchange, the last view you selected
is displayed.
The left side of the Viewer lists your personal folders, and the
right side lists the contents of the selected folder. Folders can
contain e-mail messages, files created in other applications,
faxes, and even messages from other messaging systems, such as
online services. The ability to place all types of items in a
folder enables you to store related documents, spreadsheets, and
messages in a common location.
Viewing Items in Your Inbox
Your Inbox is the destination for your incoming mail. Other
default folders include:
     Outbox. Temporarily holds messages that you send until they
are delivered.
     Sent Items. Retains copies of messages that you have sent.
     Deleted Items. Contains items that you have deleted.
As you read the items in your Inbox, you can reply to, forward,
or delete them, or file them in other folders.
Working Away from the Office
You don't have to be at your office to use Microsoft Exchange.
When working at home or on the road, you can read and reply to
mail offline. Then, if you have a modem and access to a telephone
line, you can establish a remote connection to your
organization's network, and send and receive e-mail as if you
were at your office.
Getting the Information You Need
Microsoft Exchange Help provides a few ways to find the
information you need:
     The Contents screen lists topics with step-by-step
procedures.
     The Index enables you to search through an alphabetical list
of topics contained in the Help file. Type or click the topic you
want to display, and then click Display.
     Context-sensitive Help provides information about an active
dialog box. Press F1 or click the Help button in the dialog box.
     ToolTips are pop-up definitions you can view by positioning
the pointer over a tool on the toolbar.


To check for new mail
New mail is displayed in your Inbox in bold type. To read a
message, double-click it.
Tips
     To reply to a message, click the Compose menu, and then
click Reply To Sender. Type your message, click the File menu,
and then click Send.
     To send and receive new mail, click the Tools menu, and then
click Deliver Now. If you are using more than one information
service, click the Tools menu, and then click Deliver Now Using.
Click the name of the information service. Your new mail will
appear.


 To send a message
1    On the Compose menu, click New Message.
2    In the To box, type the names of the people you want to send
the message to. Separate multiple names with a semicolon. If you
need to look up names in the Address Book, click the To or Cc
button.
3    Click the Subject box or press TAB, and then type the
message subject.
4    Click the message area or press TAB, and then type your
message.
5    On the File menu, click Send.

To reply to a message
1    If the message is not open, click the message you want to
reply to.
2    On the Compose menu, click Reply To Sender to send a reply
to the sender only, or click Reply To All to send a reply to the
sender and all of the original recipients.
3    Type your reply.
4    On the File menu, click Send.
Note
     If you do not want the original message text inserted in any
of your replies, turn this option off by clicking the Tools menu
and then clicking Options. Click the Read tab, and then click the
Include The Original Text When Replying check box to remove the
check.


To format text in a message
1    Select the text that you want to format.
2    On the Format menu, click Font or Paragraph.
Tips
     For more information about format options, click the Help
button in the format dialog boxes.
     You can also format text by using the Formatting toolbar. To
display the Formatting toolbar, click the View menu, and then
click Formatting Toolbar.
     If you have installed a 32-bit Microsoft application, such
as Microsoft Office 95, on your computer, you can check spelling
in messages before you send them by clicking Tools and then
clicking Spelling.


To insert a file into a message
1    In the message, click where you want to insert the file.
2    On the Insert menu, click File.
3    Locate and click the file you want to send with the message.
4    Under Insert As, click the method for displaying the file:
Text Only
Displays the file as unformatted ANSI text.
An Attachment
Displays an icon that represents the file. Clicking this option
sends the actual file with your message.
Link Attachment To Original File
Displays an icon that represents a link to the file. A file that
is linked to a message must be in a location where the message
recipient has access to it, for example, on a server.


To save an attachment you receive in a message
1    In the message, click the icon that represents the file you
want to save.
2    On the File menu, click Save As.
3    Click the location where you want to save the file. You can
change the filename or save it with the existing name.


To create a folder
1    To display the folder list, click the View menu, and then
click Folders, if necessary.
2    Click the folder where you want to create the new folder.
3    On the File menu, click New Folder.
4    Type the new folder name.
Tip
     To rename a folder, click the folder, click the File menu,
and then click Rename. Type the new name.


To move or copy items to other folders
1    If the message or other item is closed, click it to select
it.
2    On the File menu, click Move or Copy.
3    Under Move To or Copy To, click the folder you want to move
or copy the item to.
Tip
     You can also move a closed item by dragging it to the new
folder.


Overview of Finding Items
You can find and organize specific items in folders in several
different ways.
If you want to locate certain items, you can use the Find command
on the Tools menu. In the Find window, you specify conditions,
such as the sender's name and a word in the subject box, and all
items matching those conditions will be displayed. If you
minimize the Find window, any incoming mail matching all the
conditions will be displayed when you open the window later.
If you want to sort the items in a folder according to a column
header -- for example, Sender -- you can do so with a click of a
button.


To find messages and other items
1    On the Tools menu, click Find.
2    Click the Folder button, and then click the folder you want
to search.
3    Under Find Items Containing, specify the conditions you want
to search for.
4    To specify more conditions, click Advanced.
5    Click Find Now.
Tip
     You can minimize a Find window, and it will be updated
automatically as new mail with matching conditions arrives.


To sort messages and other items
1    Click the folder where you want to sort items.
2    On the View menu, click Sort.
3    Click the category you want to sort by.
4    Click Ascending or Descending.
The sort order you select for a folder will remain until you
change it again.
Tip
     You can also sort items by clicking the column headers in
the Viewer.

Overview of Profiles and Information Services
Before you can use Microsoft Exchange, you must create a profile.
A profile contains configuration information, such as the
location of incoming mail, your personal address book, and other
information services that are available to you.
An information service controls how your messaging applications
address, send, receive, and store messages and files. Examples of
information services include remote services, other mail systems,
and fax drivers for sending faxes. When you want to use a new
information service, you must first install it and then add it to
your profile.
Another type of information service is a set of personal folders,
where you can organize and save folders, messages, and files. You
can create any number of personal folder files and save, copy,
and move them like any other file. When you create a set of
personal folders, the folders are automatically added to your
profile.


To create a personal folder file
1    On the Tools menu, click Services.
2    Click Add.
3    In the Available Information Services box, click Personal
Folders, and then click OK.
4    In the File Name box, type the name of the new personal
folder file, and then click Open.
5    In the Name box, type the name that you want to display in
the folder list.
Note
     You can move or copy folders and items to the new personal
folder file and then move it to another location, such as a
portable computer.


To create a new profile
1    In Control Panel, double-click the Mail And Fax icon.
2    Click Show Profiles, and then click Add.
Note
     If another messaging profile is active when you start
Microsoft Exchange, Microsoft Exchange will use that profile
instead of prompting you for a profile.


To add an information service to your profile
1    In Control Panel, double-click the Mail And Fax icon.
2    To add a service to your default profile, click Add, and
then click the service. If the service is not listed, click Have
Disk. You will need to provide the information service software.
To remove a service, click the service, and then click Remove.


To change the columns displayed in a folder
1    Open the folder where you want to change the columns.
2    On the View menu, click Columns.
3    Use the Available Columns box and the Show The Following
Columns box to add or remove columns. The columns listed in Show
The Following Columns are displayed from left to right in the
Viewer.
4    Arrange the order of the columns by using the Move Up and
Move Down buttons.
5    Type a column width for the selected column.
Tips
     You can change column width directly in a folder by moving
the pointer between column headers and dragging the split bar to
the location you want.
     To view your folder list in the Inbox, click View, and then
click Folders.


Overview of Remote Mail
You can work with Microsoft Exchange using a computer in your
office and/or a computer away from the office. The Remote Mail
feature of Microsoft Exchange gives you a way to select which
message you want to retrieve instead of retrieving all of your
mail.
In the Remote Mail window, you will see your mail headers, which
consist of the sender, subject, date received, and other
information. Using this information, you can decide which
messages you want to delete (without reading), copy (read, but
leave a copy on the server), or move (move from the server to
your Inbox).
With Remote Mail, you can connect to a server by using a
telephone and a modem. Then you can check for new mail headers,
mark only the items you want to read, and then download those
items. You can also send messages you've composed while offline.
Here's a typical way you might use Remote Mail if you are
traveling with a portable computer, and you want to send messages
and check for new mail:
     While offline, you compose messages and click the Send
button. Messages are stored in the Outbox until you connect to
the server.
     Start Microsoft Exchange and open the Remote Mail window.
You then choose to connect and update mail headers. This connects
you to the server and shows you the headers for all of your mail
on that server.
     You mark which mail headers you want to delete, move to your
portable, or copy to your portable.
     You choose to connect and transfer mail. The messages
waiting in the Outbox are sent, and the mail you chose to move or
copy to your portable is downloaded.
Before you can use Remote Mail, you must prepare your computers
and specify configuration options.
Note
     Not all information services support the use of Remote Mail.


To prepare your computer for Remote Mail
1    Start Microsoft Exchange.
2    Create a personal folder file on the hard disk of the
computer you will be using for remote work. You will receive mail
in the Inbox of this personal folder file. For more information,
see the topic To create a personal folder file.
3    Configure your modem. For more information, see your modem
documentation.
4    Copy the items you need -- such as folders and your personal
address book -- to the computer you use for remote work. If you
use a dockable portable computer, copy all Microsoft
Exchange-related files to your hard disk before you undock it
from your desktop computer.
5    Before you leave your office, exit and log off from
Microsoft Exchange.
If you share a computer, such as a company-owned portable, each
user should have a separate profile and personal folder file for
confidentiality and security.


To specify configuration options for Remote Mail
1    On the Tools menu, click Remote Mail.
2    In Remote Mail, click the Tools menu, and then click
Options.
3    For each tab, specify the necessary information.
For more information, click the Help button in the tab.
Note
     Not all information services support the use of Remote Mail.


To send and receive mail remotely
1    Start Microsoft Exchange.
2    Create any messages you want to send. See the topic To send
a message.
3    In the Microsoft Exchange Inbox, click the Tools menu, and
then click Remote Mail.
Note that not all information services support the use of Remote
Mail.
4    On the Tools menu, click Connect And Update Headers.
5    Using commands on the Edit menu, mark the message headers
you want to delete (Mark To Delete), move to your Inbox (Mark To
Retrieve), or copy to your Inbox (Mark To Retrieve A Copy).
6    On the Tools menu, click Connect And Transfer Mail.
Any messages in the Outbox are sent, messages you marked to move
or copy are downloaded, and messages you marked to delete are
deleted from the server.
7    Read new mail in the Inbox.

Click Contents. 


To use command-line options to perform tasks
You can create a shortcut that changes what is displayed when you
open Microsoft Exchange.
1    Create a shortcut to the Exchng32 program. Note that you
cannot use command-line options with an Inbox shortcut.
For more information, see your Windows 95 documentation.
2    Using the right mouse button, click the Microsoft Exchange
shortcut, and then click Properties.
3    Click the Shortcut tab, and then type a space following the
text in the Target box.
4    Type one of the following:
To do this     Type 
Open a new message  /n   
Open a new message and attach a file    filename  
Open a file as a message /f  filename   
Open the Find window     /s   
Open the Address Book    /a   
Open the Viewer and display only the Inbox   /i   
Open the Viewer with the folder list displayed    /j   



Active Profile
The profile that defines your current messaging session. You use
this profile when you start Microsoft Exchange. A profile
contains essential information, used by messaging applications.
This information, called information services, includes the
location of your Inbox, Outbox, and address lists, and the sets
of personal folders available to you for storing and retrieving
messages and files.


Information Service
A utility that enables messaging applications to do one or a
combination of the following: 
     Send and receive items, such as messages and files.
     Store items in a personal folder file.
     Obtain user address and directory information.
A profile contains a list of all information services that you
use while logged on to Microsoft Exchange or other messaging
applications.


 Profile
A set of configuration options used by Microsoft Exchange and
other messaging applications that contains essential information,
such as which information services you are using. This
information includes the location of your Inbox, Outbox, and
address lists, and the personal folder files available to you for
storing and retrieving messages and files.


Address Book Dialog Box (Standard Send Form)
Displays names from one or more address lists.
Show Names From The
Click the address list that contains the names you want.
Type Name Or Select From List
Type a name or click a name in the list.
To/Cc
Adds the selected names to the corresponding box on the right.
Note  If the Bcc box is displayed in the Standard Send form, you
will also see a Bcc button and a corresponding message recipients
box.
Message Recipients
Displays the names that you have added. Multiple names are
separated with a semicolon (;).
New
Adds a user or personal distribution list name to your personal
address book.
Properties
Displays details about the selected name.
Find
Searches for names.
Send Options
Displays the Send Options dialog box, where you can display or
specify options for the selected name. This dialog box is
available only if it is provided by the information service you
are using to send messages.


General Tab (Find Dialog Box)
Finds user or personal distribution list names in the selected
address list.
Find Names Containing
Type any contiguous string of letters in the name that you want
to search for.


Check Names Dialog Box
Verifies recipient names before you send a message. Multiple
names in the address boxes must be separated with semicolons.
Microsoft Exchange Does Not Recognize Name
Displays the recipient name that either cannot be found in your
Address Book or that has multiple matches.
Create A New Address For Name
Click this, and then click OK to display the New Entry dialog
box, where you can create a new entry.
Change To
Displays the entries in your Address Book that match the name in
the address boxes. Click the correct name in the list.
Properties
Displays details about the selected name.
Show More Names
Opens the Address Book dialog box, where you can click the
correct name.


Address Book (Viewer)
The Address Book contains lists of user names and distribution
list names that you can address messages to.
Type Name Or Select From List
Type a name or click a name in the list.
Show Names From The
Click the address list that contains the names you want.

Find Dialog Box (Tools Menu)
Defines conditions and searches for messages and files that meet
all of those conditions.
Look In
Displays the name of the folder that will be searched.
Folder
Locates a different folder.
Find Items Containing
Specify conditions for one or more of the following fields.
From
Locates items from a sender that you specify. Type the name of
the sender, or click the From button to select the name from the
Address Book. To find more than one sender, separate the names
with a semicolon (;).
Sent To
Locates items addressed to a recipient that you specify. Type the
name of the recipient, or click the Sent To button to select the
name from the Address Book. To find more than one recipient,
separate names with a semicolon (;).
Sent Directly To Me
Locates items in which your name appears in the To box.
Copied (Cc) To Me
Locates items in which your name appears in the Cc box.
Subject
Locates items with a subject that you specify. Type the complete
or partial text of the subject you want to find. To find more
than one subject, separate them with a semicolon (;).
Message Body
Locates items with message text that you specify. Type the phrase
or text string that you want to find. To find more than one
phrase or text string, separate the strings with a semicolon (;).
Find Now
Begins the search using the conditions you have specified.
Stop
Stops the search.
Advanced
Opens the Advanced dialog box, where you can specify additional
search conditions.
New Search
Clears the conditions you've specified.


Find Items In Folder Dialog Box
Specifies a folder or a set of personal folders to look in when
searching for messages and files.
Look In
Click the folder where you want to search for items.
Include All Subfolders
Includes all subfolders in the selected folder.


Advanced Dialog Box
Specifies advanced conditions for displaying mail items.
Size (Kilobytes)
Displays items that are greater or less than a size you specify
or that are within a size range. To view the size of items in the
Viewer, click the View menu, click Columns, and then click the
Size option.
At Least/At Most
In one or both boxes, type the size limit you want. You can also
use the up or down arrows to adjust the value.
Received
Displays items that were last saved or received on a specific
date, after or before a specific date, or between two dates.
From/To
To display items with a specific date or between two dates, click
the From and To check boxes, and type the beginning and end
dates. To display items later than a certain date, click the From
check box, and type the date in the box. To display items earlier
than a certain date, click the To check box, and type the date in
the box.
Only Unread Items
Displays items that you have not yet read.
Only Items With Attachments
Displays items that have attachments.
Only Items That Do Not Match These Conditions
Displays items that do not match any one of the conditions you
specified. For example, if you click the Only Items With
Attachments box and the High Importance box with Only Items That
Do Not Match These Conditions checked, all items that do not have
attachments or are not high importance will be displayed.
Importance
Displays items assigned a specific importance (High, Normal, or
Low). Click the importance that you want in the list on the
right.
Sensitivity
Displays items assigned a specific sensitivity (Normal, Personal,
Private, or Confidential). Click the priority that you want in
the list on the right.


Folders Dialog Box
Selects a folder or subfolder from a set of personal folders.
Folders
Click a folder in the list.


Address Book Dialog Box
Displays names from one or more address lists.
Show Names From The
Click the address list that contains the names you want.
Type Name Or Select From List
Type a name or click a name in the list.
Add
Adds the selected names to the box on the right.
Note  The name of this button may vary according to what you are
selecting names for.
Name
Displays the names that you have added. Multiple names are
separated with a semicolon (;).
Note  The caption for the name box will vary according to what
you are selecting names for.
New
Adds a user or personal distribution list name to your personal
address book.
Properties
Displays details about the selected name.
Find
Searches for names.
Send Options
Displays the Send Options dialog box, where you can display or
specify options for the selected name. This dialog box is
available only if it is provided by the information service you
are using to send messages.


Customize Toolbar Dialog Box
Adds, removes, and rearranges buttons on the toolbars in the
Viewer, Standard Send form, Standard Read form, and Find windows.
Available Buttons
Displays the buttons that you can add to the toolbar in the
active window.
Add
Moves the button selected in the Available Buttons list to the
Toolbar Buttons list.
Remove
Moves the button selected in the Toolbar Buttons list to the
Available Buttons list.
Toolbar Buttons
Displays the buttons in the order they appear (from left to
right) on the toolbar in the active window.
Reset
Restores the default set of buttons on the toolbar in the active
window.
Move Up
Moves the selected button up one line. On the toolbar, the button
shifts left one space.
Move Down
Moves the selected button down one line. On the toolbar, the
button shifts right one space.


General Tab
Sets general options for working in Microsoft Exchange.
When New Mail Arrives
Click one or more of the following options to specify how you
want to be notified of new mail.
Play A Sound
Plays a sound when you receive new mail. This sound is specified
by the New Mail Notification setting in Control Panel. 
Briefly Change The Pointer
Changes your pointer to an envelope when you receive new mail.
Display A Notification Message
Displays a pop-up message when you receive new mail.
Deleting Items
Click the options you want for deletions.
Warn Before Permanently Deleting Items
Displays a message in which you can confirm or cancel the
permanent deletion of an item, folder, or address list entry.
Empty The 'Deleted Items' Folder Upon Exiting
Permanently deletes all items in the Deleted Items folder when
you quit Microsoft Exchange.
When Starting Microsoft Exchange
Click to display the following options for opening Microsoft
Exchange.
Prompt For A Profile To Be Used
Displays the Choose Profile dialog box when you open Microsoft
Exchange. You can specify the profile you want to use. Click this
option when you use different profiles for working in Microsoft
Exchange (for example, if you have separate profiles for working
at the office and on the road).
Always Use This Profile
Automatically logs on using the selected profile when you open
Microsoft Exchange. If you have additional profiles, you can
click a different profile in the list.
Show ToolTips On Toolbars
Displays a ToolTip when the pointer is placed over any button on
a toolbar.
When Selecting, Automatically Select Entire Word
Selects entire words when you drag the pointer.


Mail Notification Dialog Box
Notifies you whenever you receive new mail. To turn off this
notification message, click the Tools menu, click Options, click
the General tab, and then turn off Display A Notification
Message.
Do You Want To Read Your New Mail Now?
Yes
Switches to Microsoft Exchange and opens your new message.
No
Closes this notification message.


Read Tab
Sets options for reviewing messages and formatting replies and
forwards.
After Moving Or Deleting An Open Item
Click the action that you want to occur after you move or delete
an open item.
Opens The Item Above It
Opens the previous item in the folder contents list.
Open The Item Below It
Opens the next item in the folder contents list.
Return To Microsoft Exchange
Returns to the Viewer.
When Replying To Or Forwarding An Item
Click options for replying to and forwarding messages.
Include The Original Text When Replying
Includes the text of the original message below the text of your
reply.
Indent The Original Text When Replying
Indents the text of the original message in your reply.
Close The Original Item
Closes the item you are replying to or forwarding.
Use This Font For The Reply Text
Sets the default font to use for text you type in replies and
forwards.
Font
Opens the Font dialog box, where you can specify the font you
want to use for replying to and forwarding messages.

Send Tab
Sets options for sending and formatting new messages.
Use This Font
Sets the default font for new messages.
Font Button
Opens the Font dialog box, where you can specify the font you
want to use for replying to and forwarding messages.
Request That A Receipt Be Sent Back When
Click the options you want
The Item Has Been Read
Sends you notification when messages that you send are opened by
their recipients.
The Item Has Been Delivered
Sends you notification when messages that you send have been
successfully delivered.
Set Sensitivity
Click the sensitivity you want to assign to all outgoing mail.
The sensitivity level you assign appears in the Sensitivity
column, if the column is displayed.
Normal
Displays no sensitivity. The Sensitivity column of the item
header is blank.
Personal
A personal message typically contains nonbusiness-related
information.
Private
Prohibits any recipient from modifying your original message when
it is replied to or forwarded.
Confidential
A confidential message should be treated according to your
organization's policies on confidentiality.
Set Importance
Click the default importance for all messages you send.
High
Displays an exclamation point (!).
Normal
Displays no icon.
Low
Displays a down arrow.
Save A Copy Of The Item In The 'Sent Items' Folder
Saves a copy of every message that you send in the Sent Items
folder.


Addressing Tab
Sets options for using the Address Book.
Show This Address List First
Displays the address lists in the active profile. Click the
address list that you want use as the default.
Keep Personal Addresses In
Displays your personal address books. Click the personal address
book that you want to be the default when you add new names.
When Sending Mail, Check Names Using These Address Lists In The
Following Order
Displays the order in which address lists are checked when you
send a message, or when you click the Check Names button or
command. Click an address list to move it up or down in the list
or to view its properties.
Move Up/Move Down arrows
Moves the selected address list up or down one line in the list.
Add
Adds address lists to the list.
Remove
Removes the selected address list from the list.
Properties
Displays details about the selected address list.


Add Address List Dialog Box
Selects the address lists to search when recipient names are
verified. Names are verified prior to sending a message or when
you click the Check Names button or command.
Address Lists
Displays the address lists in the active profile. Click an
address list to view its properties, or click one or more address
lists to add.
Add
Adds the selected address lists.
Properties
Displays details about the selected address list.


Use Personal Address Book Dialog Box
Selects a new or existing personal address book (PAB) data file.
Look In
Displays the current directory (folder) and any subdirectories.
Double-click the directories and subdirectories to move through
the list, and then click the directory you want.
File Name
Displays the default file extension (*.pab). The list box
displays all files with this extension in the current folder.
Type a new filename or click a filename.
Files of Type
Displays the available file format (.pab files).


Services Tab
Sets options for the active profile.
The Following Information Services Are Set Up In This Profile
Displays the information services in the active profile. To
configure an information service, click its name in the list.
Add
Adds an information service to the active profile.
Remove
Removes the selected information service.
Properties
Displays details about the selected information service.
Copy
Copies the information service to a profile.
About
Displays details about the selected information service, such as
its filename, size, manufacturer, and version.


Add Service to Profile Dialog Box
Adds an information service to the active profile.  For example,
to create another set of personal folders, click the Personal
Folders information service. If the information service you want
to add is not listed, you can install a new information service
on your system.
Available Information Services
Displays the information services installed on your computer. To
add, remove, or get more information, click the information
service you want in the list. You can specify only one
information service at a time.
Have Disk
Click if the information service you want to add is on a disk or
somewhere on the network.
Remove
Removes the selected information service from your computer.
About
Displays details about the selected information service, such as
its filename, size, manufacturer, and version.


Install Other Information Service Dialog Box
Specifies the location of a different information service.
Insert The Information Service Disk In The Specified Drive
Type the drive and path of the location of the information
service file.
Browse
Opens the Browse dialog box, where you can click the correct
folder.


Copy Information Service Dialog Box
Copies the selected information service to a different profile.
Copy To Profile
Displays the other profiles installed on your computer. Click the
profile where you want to copy the information service.


Delivery Tab
Sets the location where your incoming mail is delivered and the
order in which your outgoing mail is sent.
Deliver New Mail To The Following Location
Click the location you want to use as the default.
Secondary Location
Click an alternate location for mail delivery.
Recipient Addresses Are Processed By These Information Services
In The Following Order
If you use multiple information services, you can determine the
order in which services are used to send messages.

 Create/Open Personal Folders File Dialog Box
Selects a new or existing personal folder file.
Look In
Displays the current directory (folder) and any subdirectories.
Double-click the directories and subdirectories to move through
the list, and then click the directory you want.
File Name
Displays the default file extension (*.pst). The list box
displays all files with this extension in the current folder.
Type a new filename or click a filename.
Files of Type
Displays the available file format (*.pst files).


Create Microsoft Personal Folders Dialog Box
Configures a new personal folder file.
File
Displays the path and filename of the personal folder file.
Name
Type a display name for the set of personal folders. This name
appears in the folder list in the Viewer.
Encryption Setting
A personal folder file can be opened and read as a text file in
other programs even if it is password-protected. You can secure
the file, however, by encrypting the information so that it will
be unreadable by any other programs.
Click one of the following options for encrypting the information
in your file. Note that this option cannot be changed after the
personal folder file is created.
No Encryption
Does not encrypt your file. The file can be opened and read as a
text file in any word processing program.
Compressible Encryption
Encrypts your file in a compressible format. This means that in
addition to having the file encrypted, you can also compress the
file so that it uses less space on your hard disk.
Best Encryption
Encrypts your file in an uncompressible format. This option
offers the greatest degree of protection; however, you cannot
compress the file.
Password
Protecting your personal folder file is optional but provides
added security. You will be prompted for the password when you
start Microsoft Exchange or connect to the personal folder file,
unless you save the password in the password list.
Password
Type a password for your profile.
Verify Password
Retype the password to verify it.
Save This Password In Your Password List
Stores your password in your password list so that you are not
prompted for the password each time you connect to this set of
personal folders. A password is required to connect to the file
when you are logged on with a different name or when a different
user attempts to open the file.


Copy Profile Dialog Box
Copies the information services and settings in a selected
profile to a new profile.
New Profile Name
Type a name for the new profile.


Select Name Dialog Box
Displays entries from one or more address lists.
Show Names From The
Click the address list that contains the name you want.
Type Name Or Select From List
Type a name or click a name in the list. As you type the letters
of the name, the address list scrolls to match the letters.
Find
Opens the Search dialog box, where you can specify conditions for
searching for names. When the search is completed, all matching
names are displayed in a list titled Search Results.
Depending on the address list that you click in the Show Names
From The list, you may have different options for specifying
conditions in the Find dialog box. 
New
Opens the New Entry dialog box, where you can add a personal
distribution list or individual user to your personal address
book.
Properties
Displays details about the selected name.


Spelling Tab
Specifies options for checking spelling. This tab is unavailable
unless a spelling dictionary has been installed with another
32-bit Microsoft application, such as Microsoft Office 95.
General Options
Click one or more of the following options.
Always Suggest Replacements For Misspelled Words
Displays a list of proposed suggestions whenever Microsoft
Exchange finds a word that is not in the dictionary.
Always Check Spelling Before Sending
Checks spelling automatically before a message is placed in the
Outbox.
When Checking, Always Ignore
Click one or more of the following word categories to skip when
checking a message.
Words In UPPERCASE
Skips all words that contain only uppercase letters.
Words With Numbers
Skips all words that contain numbers.
The Original Text In Reply Or Forward
Skips the original message text when you reply to or forward a
message; includes only the subject and text you type in the
spelling check.


Spelling Dialog Box
Checks spelling of selected text or an entire message before
sending. This dialog box is unavailable unless a spelling
dictionary has been installed with another 32-bit Microsoft
application, such as Microsoft Office 95.
Not In Dictionary
Displays the word if it is not found in the dictionary.
Change To
Displays the first suggestion from the Suggestions list, a
previous correction to the same word, or if no match is found,
the misspelled word. You can edit the word in this box or click a
word in the Suggestions list.
Suggestions
Displays up to six proposed words from the dictionary when you
click the Suggest button or if the Always Suggest option is
enabled on the Spelling tab. Click the correct word in the list.
Ignore/Ignore All
Skips either the current word or all occurrences of that word.
Change/Change All
Changes either the current word or all occurrences of that word
to the proposed word in the Change To box.
Add
Adds the word to the dictionary.
Suggest
Displays a list of proposed suggestions for the word in the
Change To box. This button is not available if the Always Suggest
option is selected.
Options
Displays the Spelling tab. For more information, click the Help
button in the Spelling tab.
Undo Last
Reverses the last spelling change.


Choose Profile Dialog Box
Displays profiles that you can use with Microsoft Exchange.
Profile Name
Click the profile you want to use.
New
Creates a new profile.
Options
Click to specify advanced options for logging on.
Set As Default Profile
Sets the selected profile as the default. You can set some
messaging applications, such as Microsoft Exchange, to
automatically log on using your default profile.
Show Log On Screens For All Information Services
Displays the logon dialog boxes for each information service in
the selected profile.


Microsoft Exchange Profiles (General Tab)
Adds and configures profiles for use with your messaging
applications.
The Following Profiles Are Set Up On This Computer
Displays the profiles on your system. You can click a profile in
the list to configure, rename, copy, or set as the default.
Add
Opens the Profile Wizard, which assists you in creating a new
profile.
Remove
Removes the selected profile.
Properties
Edits the selected profile. You can add and configure information
services, and change profile settings, such as delivery and
addressing options.
Copy
Copies the information services and settings in the selected
profile to a new profile.
When Starting Microsoft Exchange, Use This Profile
Sets the selected profile as the default.


General Tab (Personal Folders)
Displays or modifies settings for the selected set of personal
folders.
Path
Displays the location of the personal folder file.
Name
Displays the name of the set of personal folders.
Encryption
Displays the encryption setting for the personal folder file. A
personal folder file can be opened and read as a text file in
other applications, unless the information is encrypted so that
it will be unreadable in any other application.
Change Password
Displays a dialog box where you can change the password for the
personal folder file.
Compact Now
Compresses the personal folder file, reducing the size of the
file.
Comment
Displays a comment about the set of personal folders. Type a new
comment, or modify the existing comment. It may be useful to
include a description of the contents of the personal folder
file.

Personal Folder File Password Dialog Box
Specifies the password for the set of personal folders.
Password
Type the password for the personal folder file.
Save This Password In Your Password List
Stores the password in your password list. A password is required
to connect to the file when you are logged on with a different
name or when someone else attempts to open the file.


General Tab (Microsoft Exchange Profiles)
Adds and configures profiles for use with messaging applications.
The Following Profiles Are Set Up On This Computer
Displays the profiles on your computer.
Add
Opens the Profile Wizard, where you can create a new profile.
Remove
Removes the selected profile.
Properties
Edits the selected profile.
Copy
Copies the information services and settings in the selected
profile to a new profile.
When Starting Microsoft Exchange, Use This Profile
Sets the selected profile as the default. Typically when you
start Microsoft Exchange, a Log On dialog box is displayed with
the default profile selected. You can then log on with the
default or select a different profile.


Choose Secondary Delivery Location Dialog Box
Specifies the set of personal folders where you want to receive
mail when your primary delivery location is unavailable.
Choose A Secondary Location From The Following List
Click the set of personal folders where you want mail to be
delivered if your primary delivery location is unavailable.


Microsoft Personal Folders Dialog Box
Type a new password for the selected personal folder file.
Old Password
Type your current password.
New Password
Type a new password for your personal folder file.
Verify Password
Retype the new password to verify it.
Save This Password In Your Password List
Saves the password for the personal folder file in your Windows
95 password list. The next time you log on, you will not be
prompted for the password.


Sort Dialog Box
Sorts the items in the open folder by a specified property. For
example, you can sort items by sender to make it easy to find a
message from a specific person.
Sort Items By
Click the property that you want to sort by.
Ascending
Sorts items in alphabetical order, or with the least recent date
or lowest value at the top of the list.
Descending
Sorts items in reverse alphabetical order, or with the most
recent date or highest value at the top of the list.


Columns Dialog Box
Adds, deletes, or changes the order of the column headers in the
Viewer. You can also change the width of the columns by using
this command.
Available Columns
Displays the properties that are not displayed as columns in the
Viewer. If you have added additional properties to any file in
the open folder, those properties will also be displayed.
Show The Following Columns
Displays the properties that are currently displayed as columns
in the Viewer. The top to bottom order in this box is displayed
from left to right in the Viewer.
Add
Adds the selected column to the Viewer. The property is moved
from the Available Columns box to the Show The Following Columns
box below the outlined property.
Remove
Removes the selected column from the Viewer. The property is
moved from the Show The Following Columns box to the Available
Columns box.
Move Up/Move Down
Changes the order of the displayed columns by moving the selected
column up or down.
Width
Displays the width, in characters, of the selected property. To
change the width, select the number in the box and type the width
you want.
Reset
Resets any changes just made to the default settings.


Filter Dialog Box
Displays newly arrived mail headers based on conditions you
specify. If you specify more than one condition, all conditions
must be met.
Display Only The Items That Meet The Following Conditions
Specify the conditions for the filter.
From
Displays headers from the senders you specify. Type one or more
names, separating multiple names with semicolons.
Sent Directly To Me
Displays headers with your name on the To line.
Copied (Cc) To Me
Displays headers with your name on the Cc line.
Subject
Displays messages with specific subject text. Type the text in
the box.
Advanced
Displays the Advanced dialog box, where you can specify
additional filter conditions, such as size, date received, and
importance.
Clear All
Clears all conditions set in this dialog box and in the Advanced
dialog box.