12
Incoming Mail
Retrieving, Reading, and Responding to Mail
In this chapter you will learn:
t	How to check for mail.
t	How to schedule automatic mail checks.
t	How to open and read messages.
t	How to print messages.
t	How to save messages and file attachments.
t	How to forward and reply to messages.
Receiving Messages
QMC offers you both convenience and flexibility in the areas of retrieving and responding to mail. You can retrieve mail manually or automatically.
To receive messages sent to your Internet address, you need to be connected to the Internet, but you do not need to remain online to read mail after you have downloaded it. When you are not connected, new mail is held for you at your POP server, the Internet server used for your incoming mail.
Manually Checking Mail
You can manually check for mail at your convenience. Whether you work offline or online, you can check for mail whenever you have time or are expecting important messages. If you are offline when you manually check for mail, QMC connects to the Internet, retrieves the messages which are waiting for you and then disconnects from the Internet. If you are online when you manually check for mail, QMC retrieves the messages that are waiting for you and you remain connected to the Internet.
To manually check for mail:
1	Pull down the Connect menu and select Check Mail.
2	Or, to send messages in your outbox and check for new mail at the same time, pull down the Connect menu and select Send/Check Mail.
QMC displays a message box telling you how many new messages you have. 
3	 Click OK. 
The list of new messages is added to the list of messages currently in the Inbox folder.

Figure 44: Mailbox Window
Automatically Checking Mail
You can also schedule automatic, regular checks of your incoming mail while you are online. When you have mail checks scheduled, QMC retrieves new messages addressed to you, at regular intervals, and adds the new messages to your Inbox.
To automatically check for mail at regular intervals:
1	Pull down the Tools menu and select Preferences.
The Preferences dialog box displays.
2	Click the Mail tab.
The mail related options display.

Figure 45: Preferences Dialog Box, Mail Tab
3	Select Enable Automatic Check for New Mail.
Enter the number in minutes to indicate how often you want to check mail, in the Check Every Minutes text box.

If you enter 0 (zero), QMC checks mail when you first connect to the Internet, but does not check at regular intervals.
4	Click OK.
QMC checks mail automatically at the time interval you entered whenever you are online, and QMC notifies you when you have new mail. The list of new messages is added to the list of messages currently in the Inbox folder.
No mail checking is done automatically when you are offline. If you are offline you can begin or resume scheduled mail checking at any time by connecting to the Internet.
To begin or resume scheduled mail checking:
 u 	Pull down the Connect menu and select Connect.
You are connected to the Internet and scheduled mail checks begin.
Reading Mail
The Inbox folder is where all your messages are initially stored.
To see the list of messages currently in the Inbox:
 u 	Click the Mailbox button on the toolbar or pull down the View menu and select Mailbox.
The Mailbox window always opens with the Inbox folder highlighted. The messages currently in the Inbox display in the message list on the right. The list contains both new messages and messages that you have previously retrieved.
You can select and open more than one message at a time. You can also display the contents of a message or article by double clicking it in the message list. 
To read any message:
 u 	Double click the message line to open the Message window or select the message and pull down the Message menu and select Open.
The message opens in a new Message window.

You can also open a message using its pop-up menu; for information see the online help.

Figure 46: Message Window


For detailed information on the Message window, see the online help.
To read the next or previous message in the message list:
 u 	Click the Next or Previous button on the toolbar or pull down the Message menu and select Next or Previous.
The next or previous message in the message list displays in the active Message window.
Viewing Multiple Message Windows
Each time you choose the Open command or double click a message you open a new Message window. You can open as many Message windows at one time as you like and these message windows can remain open, and be sized and positioned as needed.

When you use Next or Previous to read another message, no new Message windows are opened; the current message is closed and the new message is opened in the active Message window.
To view all open windows:
 u 	Pull down the Window menu and select Tile Horizontal, Tile Vertical or Cascade.
Printing Messages
You can print the contents of any message and you can print more than one message at any time, even if you have moved the messages to other folders.
To print the message displayed in the active Message window:
1	Click the Print button on the toolbar or pull down the File menu and select Print.
The Print dialog box displays with the available print options.

Figure 47: Print Dialog Box
2	Change any option settings in the Print dialog box.
3	Click OK.
To print messages that are not currently displayed:
1	Select the message in the message list by clicking on it.
2	Click the Print button on the toolbar or pull down the File menu and select Print.
The Print dialog box displays with the available print options.
3	Change any option settings.
4	Click OK.

 You can also print a message using its pop-up menu; for information see the online help.

When you need to change the selected printer or its current settings, you can access the standard Windows Print Setup dialog box by choosing Print Setup from the File menu.
Saving Messages as Text Files
When messages are received, they are not automatically saved as individual files on your hard disk. If they were, the result would be a large number of files and directories and an inefficient storage system. Usually, you will not need to handle messages as files. You will simply read them and store or delete them. When you do want to save a message in file format, follow these steps. You can save a message as a text file while it is displayed in the active Message window.
To save an open message as a text file:
1	Pull down the File menu and select Save As.
2	The Save As Options dialog box displays.

Figure 48: Save As Options Dialog Box
3	Choose the applicable check box options.
4	Click OK. 
The Save File As dialog box opens.
5	Select the drive and directory and specify a filename.
6	Click OK. 
The Save As command saves the text of the message as a file.

To save a file that was sent as a message attachment, use the Save As button in the Attachments dialog box.
You can also save one or more messages as a file after you have closed them or moved them to another folder.
To save closed messages as a file:
1	In the folder tree, click the folder which contains the messages to be saved.
2	In the message list on the right, select the messages.
3	Pull down the File menu and select Save As.
The Save As Options dialog box displays.
4	Choose the applicable check box options.
5	Click OK. 
The Save File As dialog box opens.
6	Select the drive and directory and specify a filename.
The text of the messages is saved as one file.

You can also save a message using its pop-up menu; for information see the online help.
Saving Attachments
Messages you receive may include one or more files sent as attachments. Large files may be broken up into several smaller files, each attached to a message..

When you receive a file with an attachment that has been uuencoded, QMC automatically uudecodes it for you when you detach it, so you can work with it right away

 For more information on uuencoding, see Chapter 16 on page 183.
To save an attachment:
1	Click the Attachment button in the Message Window.
The Attachments dialog box displays.
2	Click the file to select it in the Attachments list box.
3	Click Save As.
The Save Attachment dialog box displays.
4	Select the drive and directory and specify a filename.
5	Click OK.
6	Click Close to close the Attachments dialog box.
The attached file is saved as a file on your hard disk with the filename you gave it.

If you receive a large file which has been broken up and attached to several messages, use the Save command on the File menu and select the Combine Attachments option to create one file out of two or more attachments.
Forwarding Messages
Once you have read a message you may wish to send a copy of it to someone else. You can add additional text to the message, quote the text from the original message, and forward any attachments. You can forward a message while it is displayed in the active Message window or by first selecting it in the message list.
To forward a message:
1	Click the Forward button on the toolbar or pull down the Message menu and select Forward.
The Forward dialog box displays so you can specify options for this message.

Figure 49: Forward Dialog Box
2	Change any option settings in the Forward dialog box and click OK.

Quote the Original Message
Sets off the text of the original message with either indenting or brackets, depending on the Quote Method preference you have selected in the Preferences dialog box, Editor Tab.
Insert Separator
Places a line and the words "Forwarded Message" between the original message text and any text you add.
Include the Original Attachments
Includes any attachments to the original message with your forwarded message.
The New Message window opens so you can enter a forwarding address.
3	Type the Internet address of the person to whom you are sending the message and press the Enter key. You can also use the Address Book to select recipients.
4	Click the Send button in the window or choose Send from the Message menu.
The New Message window closes and the message is placed in the Outbox folder.

 You can also forward a message using its pop-up menu; for information see the online help.

Default forwarding options are specified in the Preferences dialog box, Message tab.
Replying to Messages
There will be times when you want to reply to a message, and you may also want to include part of the original message in your response. You can reply to the sender of a message and/or the additional recipients by selecting options in the Reply dialog box. You can reply to a message while it is displayed in the active Message window or by first selecting it in the message list.
To reply to a message:
1	Click the Reply button on the toolbar or pull down the Message menu and select Reply.
The Reply dialog box displays so you can specify options for this message.

Figure 50: Reply Dialog Box
2	Change any option settings in the Reply dialog box and click OK.
Reply to All Recipients
Places the name of each current message recipient and the sender in the To list of your reply.
Include Original Message in Reply
Includes the original message in the body of your reply.
Quote the Original Message
Sets off the text of the original message with either indenting or brackets, depending on the Quote Method preference you have selected in the Preferences dialog box, Editor tab.
Insert Separator
Places a line and the words "Reply Separator" between the original message text and your response.
Insert Citation
References the date, time, author's name and address before the original message.
Include the Original Attachments
Sends the attachments to the original message with your reply.
The New Message window opens and the To and Subject fields are automatically filled in.
3	If necessary, type the Internet address of any additional persons who should receive a copy of the message and press the Enter key. You can also use the Address Book for this.
4	Click in the message area and type your message.
5	Click the Send button.
The New Message window closes and the message is placed in the Outbox folder.

You can also reply to a message using its pop-up menu; for information see the online help.

Default reply options are specified in the Preferences dialog box, Message tab.
Inserting a Quote
A quote is a part of a message that is indented and/or set off in brackets, depending on the Quote Method preference you have selected in the Preferences dialog box, Editor tab. You can select an area from a message you receive and then insert it in your reply as a quote in order to highlight it, in several ways. 
To quote part of a message in your reply:
1	In the message area of the original message, select the text you wish to quote. 
2	Pull down the Edit menu and select Copy.
3	In the message area of the reply, place the cursor where you want to paste the quote. 
4	Pull down the Edit menu and select Paste as Quote.
To quote an entire message in your reply:
 u 	Choose the option Quote the Original Message when the Reply dialog box displays. 
To quote an entire message in a forwarded message:
 u 	Choose the option Quote the Original Message when the Forward dialog box displays. 
To mark text in any message as a quote:
1	Select the text with the cursor.
2	Pull down the Edit menu and select Quote Selection.
