APASWEN2.DOT and APASWEN6.DOT TWO MACRO TEMPLATE PROGRAMS FOR USE WITH MICROSOFT WORD FOR WINDOWS VERSIONs 2.0 and 6.0 (WINWORD). NOTE: More detailed instructions are available in the files APAInst2.doc (for use with Winword 2.0) and APAInst6.doc (for use with Winword 6.0). WHAT THESE PROGRAM ARE: These programs set up margins, headers, page numbers and headings for documents conforming to the style developed by the American Psychological Association (APA). They are designed to reduce the mechanical formatting time spent by anyone writing in the APA style. Psychology, some other social sciences, and some business programs require papers to conform to APA Style. They are written in Word Basic. Apaswen2 will work correctly only with WinWord version 2.0. Apaswen6 will work with Word for Windows Version 6.0. I have extensively tested Apaswen2.dot on my students. HOW TO USE IT: First copy APASWEN2.DOT or APASWEN6.DOT to your Winword directory or any alternative place you keep your template files. Open MS WinWord in the usual way. Select the file menu, click on "NEW" and you will be presented with a dialog box. Scroll to the top of that box and you will see "APASWEN (2 or 6)". Click on it. The program will then begin to operate and you will see an initial welcome screen. Click on OK. The program present you with a second dialog box that asks if you wish to set up an APA style paper. If you click on "No" the program will stop and you will be ready to start typing on a blank page with APA style 1.5" margins and page numbers. If you click on "Yes" you will be asked questions and asked to fill in blank spaces in dialog boxes. The program will ask what the title is, who the author of the paper is, your affiliation (normally the name of your college or university), if you want the date on your cover sheet, and what key words you want in the header at the top of each page. It will put all that information in the right places and nicely format it. Then it will ask if you are writing an experimental psychology paper. These papers have various headings and if you click on "yes" the program will set these up for you. Because headings for the Methods section of experimental papers are not always standardized, the program will ask if you want to consider alternative headings and if you say "yes", it will provide some for you. EXTRA FEATURES: Under the Format menu at the top of your screen are additional features. The program can format quotation blocks and add the message "insert Figure _ about here." It can also find and alphabetize your references. It will create a table of contents from your headings and insert this where ever you have your cursor. There are also a couple of nice features under the Edit menu if you click on Glossary (Winword 2.0) or Autotext (Winword 6.0). You can insert the logo of my university at your cursor point if you select LMU logo from the list in the glossary. Of course you should try to get a computerized version (PCX, BMP, TIFF or WMF format) of your school's logo and replace my logo by selecting my logo when the new logo is loaded in the windows clipboard. Then click on Edit/Glossary/Define in Winword 2.0. CAUTIONS AND LIMITATIONS While this program automates some aspects of APA style document production not all the headings will be located exactly where you want them and you may have to remove empty lines above them. You may not wish to begin typing at the Abstract (the normal default) and may have to manually place your cursor at your desired starting place. I used the truetype fonts that come with Windows 3.1 as my defaults. If you don't have these on your system you may have to change the fonts for each style. Do this by selecting Format [menu at top of screen] / Style/ Define/ Charactor (for Winword 2.0) and put in the font you want. Make sure you answer all questions and click on all OK buttons while the program is running or it may malfunction. Do not edit anything until this finishes and you are ready to begin typing. To edit your heading click on the View menu, select Header/Footer, and make your corrections. SPECIAL INSTRUCTIONS for Users still learning WinWord: Be careful about removing lines under a heading as you may convert the style of the heading to a normal text style. If this happens make sure you can see the "ribbon" which will have a style control box on the left side followed by a font control box. If you can't see it click on view and select ribbon. Just select the appropriate Heading 1 through Heading 3 to restore a special heading style which will be in the Arial font and larger than normal text (Times New Roman). To convert something from a heading style to normal text select Normal from the style selection box. REGISTRATION FORM For APASwen.Dot. Word for Windows templates to set up American Psychological Association style documents. PLEASE REGISTER to receive notices of updates and support. If you ask I will also send you a copy of the program with out the requests to register (the nagware). The recommended license fee is only $5.00 (five dollars). At this price I can not provide telephone support but I will provide mail support. I will also provide support on American Online (AOL) via normal electronic mail. Address AOL messages to either Otterguy or MindArtist. Send this form with your check and any questions to: MindArts c/o Leland C. Swenson, 12615 Woodgreen Street, Los Angeles, CA 90066-2725 Thank you for registering. -------------------------------------------------------------- Your Name: _____________________________________ Street Address: ________________________________ Other Address: ________________________________ City, State, Zip: ______________________________ Version of Winword used __________