

                Painless Accounting Companion Table of Contents


           I. INSTALLATION........................................ 2

          II. MULTIPLE COMPANIES.................................. 2

         III. GRAPH............................................... 2
           1. Create Graph........................................ 2
           2. Edit Graph.......................................... 3
           3. Generate Graph...................................... 3
           4. Recall Graph........................................ 3

          IV. REPORTS............................................. 4
           1. Create Reports...................................... 4
           2. Edit Reports........................................ 4
           3. Generate Reports.................................... 4

          IV. EXPORTS............................................. 5
           1. Create Exports...................................... 5
           2. Edit Exports........................................ 5
           3. Generate Exports.................................... 5

          IV. UTILITIES........................................... 5
           1. Color Parameters.................................... 5
           2. Graph Printer Setup................................. 6
           3. Report Printer Setup................................ 6
           4. DOS Window.......................................... 6
           5. Graph to .PCX....................................... 6























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         INSTALLATION

         To install Painless Accounting Companion simply copy the disk
         into you your current Painless Accounting Version 4.0
         subdirectory, by typing the following command at the DOS
         prompt:
                     COPY A:*.* C:\subdirectory name  <return>

         If this is the registered Version type the following command
         from your Painless Accounting subdirectory:
                        PACOMP   <return>

         If this is the shareware version type the following command:
                        PACOMP-D <return>

         To run the program type PAG or PAG-D depending on the
         Version.

         MULTIPLE COMPANIES

         Press the number of  the  company  to access or highlight the
         proper company by using the arrow keys and press enter.

         If you try to access a  company and receive the error message
         that the company is not  installed,  you must run the install
         process to create the data  files for the company.  You could
         also receive this message if  an  invalid path is entered and
         the data files are not found.

         GRAPH

         CREATE GRAPH  -  Select  this  option  to  create  your graph
         formats.  You must  first  select  the  desired  data file to
         graph.  All the data files  will  be displayed on the screen.
         Highlight the file to  graph  and  press  enter, or press the
         letter or number corresponding to  the  data file you want to
         graph.

         Next enter the name of the  file  you want to store the graph
         in.  You may then enter a  graph title, which will be printed
         at the top of the graph.   You  can also specify a x-axis and
         y-axis title.  The x-axis title  will appear along the bottom
         of the graph and the y-axis  title will appear along the left
         side of the graph.

         Next  the  fields  from  the   data  file  selected  will  be
         displayed.  You must  then  select  the  field description to
         sort by.  Only alphanumeric fields  will be displayed to sort
         by.  When the graph is generated,  it  will be sorted by this
         selection.  Next you must  select  the  x-axis.  It will only
         allow alphanumeric  fields  for  the  x-axis.   These will be
         displayed for each element graphed.   For example, if you are
         graphing your expense accounts, and select account number for
         the x-axis, for each account  graphed the account number will
         be displayed along the bottom.

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         You can then select up  to  five  y-axis.   These can only be
         numeric  fields.   For  example,  if  you  are  graphing your
         expense accounts, and select  this month balance and previous
         balance, these two balances will  be graphed for each expense
         account.  The only exception is  if you generate a pie chart.
         In this case only the first  y-axis will be graphed.  To save
         the graph press F10.

         EDIT GRAPH - Select this  option to make modifications to any
         graph created.  All graphs created  will  be displayed on the
         screen.  Select the one you want  to edit.  At this point you
         may go through and make any modifications necessary.

         GENERATE GRAPH - Select this option to generate the graphs to
         the screen, printer, or to  a  file.  All graphs created will
         be displayed on  the  screen.   Select  the  one  you want to
         generate.

         Next you can enter a low range and a high range to graph. You
         can also Press  F4  and  select  individual  items.   You can
         specify  if  you  want a legend or if you want hatching.  The
         legend will appear  in the upper right hand corner indicating
         the  y-axis  fields  selected.   If you select hatching, when
         doing a bar chart, the bar will have lines through it instead
         of just being a solid bar.

         Then you must specify where  you  want  the graph to be sent.
         You may send it to the screen, printer, or to a file.  If you
         select screen the graph will  be displayed on the screen.  If
         you select printer, you can then  select if you want to print
         the graph  in  portrait  or  landscape  form.   You  may also
         specify the horizontal  and  vertical  size  of  the graph to
         print.  The  default horizontal and vertical size is one, for
         the standard graph size.  If you want the graph to be printed
         bigger enter in a higher number.  If you want the graph to be
         smaller enter in a lower number.

         If you select file you will  then be prompted to enter in the
         file name to save  the  graph  in.   You  may then recall the
         graph through the recall option.

         You will then be  prompted  to  select  the  type of graph to
         generate.  Highlight  the  desired  graph  type  or press the
         number corresponding to that graph type.  The graph will then
         be generated to the screen.

         RECALL GRAPH - Select this option to look at a graph that has
         already been generated and saved in a file.  All graphs saved
         will be displayed on the screen.   Select the one you want to
         recall.  You may then display the graph to the screen or send
         it to the printer.

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         REPORTS

         CREATE REPORTS - Select  this  option  to  create your report
         formats.  You must  first  select  the  desired  data file to
         report on.  All  the  data  files  will  be  displayed on the
         screen.  Highlight the file to  use and press enter, or press
         the letter or number corresponding  to the data file you want
         to select.

         Next enter the name of the  file you want to store the report
         format in.  You may then  enter  up to three headings.  These
         headings will appear  at  the  top  of  the report.  Next the
         fields from the data  file  selected  will be displayed.  You
         must then select the field to sort by.  You can then enter up
         to 10 fields, and indicate whether to subtotal (S), total(T),
         or group(G) on the fields selected and enter in a heading for
         each field selected.   The  heading  you  input  will  be the
         heading printed above that  particular  column.  Press F10 to
         save the report format.

         When you select a alphanumeric  field  you have the option to
         group on this field.  For example, if you select the accounts
         file and sort by account type,  and enter the account type as
         a field to group on, and  select  to subtotal on the previous
         balance, each time the  account  type  changes you will get a
         subtotal for the previous  balance.   You  may  only total or
         subtotal on numeric  fields.   If  you  opt  to  total on the
         previous balance, the total of  all previous balances will be
         displayed at the end of the report.

         When you select to  group  on  a  field, everytime this field
         changes,  subtotals  will  be   printed  for  any  field  you
         indicated to subtotal on.  One thing  to  watch out for is if
         you group on account number and subtotal on previous balance,
         you will get  a  subtotal  for  each  account number. This is
         because each account  number  is  different.  You should only
         group on fields that are not unique.

         EDIT REPORT - Select this option  to  edit a report.  All the
         reports created will be displayed  and you can select the one
         you want to edit.  The report will be loaded and you can make
         any changes necessary.  If you need to change field five, you
         must go through all the previous fields before you can change
         field five.  The information will  default to what is in each
         for so just press enter until  you  get to the field you need
         to change.  Then you can Press F10 to save the change.

         GENERATE REPORT - Select this  option  to generate any report
         created.  All reports created  will  be displayed, select the
         one you want to  generate.   You  may  then specify condensed
         printing or normal  printing.   You  may  also  enter  a left
         margin.  Next specify the range of items to print or press F4
         to select specific items to report on.

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         You can then indicate if you  want the report to be displayed
         on the screen, sent to the  printer, or stored in a file.  If
         you display the report  to  the  screen,  after the report is
         displayed you will have the option to send it to the printer.
         If you select file it  will  prompt  you  for the name of the
         file to save the report in.

         EXPORTS

         CREATE FORMAT  -  Select  this  option  to  create  an export
         format.  Next select the desired  data  file to export.  Then
         enter the export file name.   You  must then select the field
         to sort by.  You can then enter up to 10 fields to export.

         EDIT FORMAT - Select this  option to modify any export format
         created.  All  export  formats  created  will  be  displayed,
         select the one you  want  to  edit.   You  can  then make any
         changes necessary.

         GENERATE EXPORT -  Select  this  option  to  export data to a
         file.  All export formats  created  will be displayed, select
         the one you want to generate.  You can then enter a low range
         and a high  range.   You  may  also  select specific items to
         export by pressing F4.   Next  you  must indicate the type of
         delimiters desired.  After this  selection  you must enter in
         the name of file to export the information to.

         UTILITIES

         Color Parameters

         This  option  allows  you  to  customize  your  screen  color
         attributes.   All   possible   color   combinations  will  be
         displayed with  a  corresponding  number.   Just  enter  this
         number in the option you wish to change.

         Following is a brief description of each option available for
         change.

         Standard:   This is the  color  of  all  menus and data entry
                     routines.
         Enhanced:   This will be  the  color  of the fields currently
                     available for input.
         Active:     This is the  color  to  the  current  field, i.e.
                     where the cursor is located.
         Calc/Npad:  This is the  color  of  the pop-up calculator and
                     notepad.
         Status:     This  will  be  the  color  of  the  status  line
                     displayed at the top of the screen at all times.
         Window:     This is the windows that pop up for various input
                     options.

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         View:       This  will  be  the  color  of  the  screen  when
                     displaying lists of clients, vendors, etc. on the
                     screen.
         Help:       This is the color of all help panels.

         It will then ask if  you  want  to set the intensity off.  If
         you set the intensity off,  the blocked cursor will no longer
         be in a blocked form.  It  will  display the colors you chose
         and ask if these  are  the  colors  you  wish to use.  If you
         answer yes it will save these  as your colors.  If you do not
         like the colors you have  chosen  answer  no and it will take
         you back to the color options and you may change them.


         GRAPH PRINTER SETUP

         Highlight the printer type  to  use  when printing graphs and
         press enter.  Then select the  port  the printer is connected
         to.  If you are not sure which port your printer is connected
         select LPT1 and then try printing  a graph.  If this does not
         work select LPT2  and  repeat  the  process  until  the graph
         prints.

         REPORT PRINTER SETUP

         Highlight the printer type to  use  when printing reports and
         press enter.  Select  other  if  your  printer  is not on the
         list.  Then  enter  in  the  decimal  codes  for  normal  and
         condensed  printing.   This  may  be  found  in  your printer
         manual.

         DOS WINDOW

         This option will allow  you  to  exit  to  DOS.  To return to
         Painless Accounting Companion type in 'EXIT'.

         GRAPH TO .PCX

         This option allows you  to  convert  any graph generated to a
         file, into a PCX  file  format  to import into other software
         packages that read PCX  formats.   Indicate  the file name to
         save the PCX file in.











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