旼컴컴컴컴컴컴커 � UTILITY MENU � 읕컴컴컴컴컴컴켸 UT provides certain functions essential for proper system use. * YOUR COMPANY NAME HERE * UTILITY MENU A. EXIT - RETURN TO MAIN MENU B. BACKUP to diskette C. RESTORE from diskette D. REINDEX All Files E. RESTORE from online F. PRACTICE System Install G. PRACTICE System Deinstall H. Access to DOS I. Query and Report Writer J. Notepad K. Calculator L. Read Manual on-line Enter a Selection: The BACKUP facilities (B) are used to back up the current period's transaction files to diskette. The backups are a safety measure in case of hardware failures or accidental file deletion. Backups can be created as often as desired but frequency usually depends on the volume of activity. If the AUTO RESTORE flag is set in the company's setup record, an online backup is saved each time records have been modified. The files are stored in the \ACCT directory with a SAV extension. Offline backups require formatted diskettes for operations. Consult your DOS manual for the FORMAT command if necessary. The RESTORE programs (C and D) are used to copy saved files back into the system. Caution is advised since any data not stored on the back ups will be overwritten. Once complete, the REINDEX option must be executed. In case of hard disk failure, a reinstall of the software is necessary before an Offline restore can be completed. The REINDEX utility recreates the inter-file relationships necessary for data retrieval. This facility should be the first course of action taken when the system 'hangs' or produces bad data during program execution. If it fails to alleviate the problem, try restoring back up files before reindexing. The system comes equipped with a PRACTICE set of files for the General Ledger Chart of Accounts and Department Master. For first time users and those exploring new areas of the system, it is advised to perform such activity using these files prior to production use. Selecting the PRACTICE SYSTEM INSTALL Option copies the practice files into the production environment after it safely saves the current files to the backups (Online Backup). To end the Practice session, select option G. All data entered in the Practice System will be saved so that a customized test system may evolve. This feature allows a trainee to pick up where he/she left off. Option H allows direct access to the operating system without leaving the Accounting System. Any DOS command can be executed, including other programs, as long as there is enough memory. The Query, Notepad and Calculator functions are utility programs described in detail in the appendix. Option L allows viewing the operation manual on-line without leaving the system.