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a) description.

TB is primarily used to enter the initial account balances for each
company defined in the SETUP file.  It can also be used to modify
or display trial balances and, to compare by company or
corporation, account balances from different periods. Option E
produces a variance report of budget and actual balances. Option F
is used to enter the current and Yearly budget figures. 


                   * Your Company Name Here *
                           SU Start Up


               A.   EXIT - RETURN TO MAIN MENU 
               B.   Display Trial Balances 
               C.   Change Trial Balances 
               D.   Periodic Comparison 
               E.   Budget Comparison 
               F.   Budget Entries 
               G.   Create Trial Balance File 

                    ENTER A SELECTION:      

b) Operations


Display Trial Balances

Displays a record from the Trial Balance file to the screen.


               Enter ACCOUNT   1000 
               Enter COMPANY           XYZ 
               Enter DEPARTMENT         10 
                    YTD Balance              1000.00 
                    Current Bal              1000.00 
                    Current Budget            500.00 
                    YTD Budget               1000.00 



No modifications may be done on this screen. 
Pressing any key but the ESC key will advance to the next record.

Change Trial Balance 

Allows us to change a record in the current period's Trial balance
file. The accountant may start at a specific account number by
filling in the appropriate field or may elect automatic prompting. 


                  Enter Starting Company   XYZ 
                  Enter Starting Account   1000 


The system will list the accounts in Company, Account and
Department order.

When displayed the user may change either the YEAR TO DATE or
CURRENT balance field or both. Hitting the return key advances to
the next field and then the next record on file.


            ** Hit ESC to Quit ** 
                                          Description 

            Enter ACCOUNT    1000         CASH Account 
            Enter COMPANY     XYZ 
            Enter DEPARTMENT   10 

            YTD balance       123.45 
            Current Balance   100.00 



The user may exit from this screen by hitting the ESCape key.  Any
changes prior to this will be saved in the current file.  


Periodic Comparisons

The financial compare program will allows us to compare any two
previous accounting periods. Both periods must exist on the current
disk or an error message will appear:

 'Sorry Can't find both files'

 Past period files are saved during the EP process.


The selection screen appears below: 


                   * Your Company Name Here * 
                       SU Period Compare 


            Enter first period  (MM/DD/YY) ' 01/31/86 
                  second period (MM/DD/YY) ' 02/28/86 

            Do you want Group Accounts only ?   
            Enter the Company desired or   
               leave blank for ALL 



Budget Comparisons
 
The Budget Comparison program displays the Variance between the
current period's account balances in the Trial Balance and the
Budgeted amount (see OPTION F on entering budget).

The selection screen appears below: 


                   * Your Company Name Here * 
                       SU Budget Compare 


                 Do you want Group Accounts only ? 
                 Enter the Company desired or 
                    leave blank for ALL 



See an example of the report layout in the REPORT EXAMPLE section
of this manual.


Budget Entries

Like OPTION C, the Budget can be entered through an automatic
prompting mode that is based on the combination of Company, Account
and Department.
 

                  Enter Starting Company   XYZ 
                  Enter Starting Account   1000 


When displayed the user may change either the YEAR TO DATE or
CURRENT budget field or both. Hitting the return key advances to
the next field and then the next record on file.


               ** Hit ESC to Quit ** 
                                        Description 

               Enter ACCOUNT    1000    CASH Account 
               Enter COMPANY     XYZ 
               Enter DEPARTMENT   10 

               YTD budget        123.45 
               Current Budget    100.00 



The user may exit from this screen by hitting the ESCape key.  Any
changes prior to this will be saved in the current file.


Create Trial Balance

This option displays the following description when chosen: 

 
          ** This procedure automatically erases the ** 
          ** current Trial Balance file and rebuilds ** 
          ** it record by record based on the Ac-    ** 
          ** counts and Departments in the current   ** 
          ** files. 

          Do you wish to continue ? 




CAUTION All balances are destroyed when this procedure is executed.