旼컴컴컴컴컴컴컴컴커 쿝P REPORT PROGRAM � 읕컴컴컴컴컴컴컴컴켸 a) description The Report Program (RP) provides access to the financial statements and account queries. At any time during the current period these reports may be executed. Since the system has automatic posting, they provide figures as of that moment in time. The consolidated Balance Sheet and Income Statement must be executed and balanced following any modifications to the transaction files before an end of period (EP) can be performed. Balance Sheets by department and by company do not have to balance in order to close the current period's books. * Your Company Name Here * Report Program A. EXIT - RETURN TO MAIN MENU B. BALANCE SHEET per Company C. BALANCE SHEET Consolidated D. BALANCE SHEET per Department E. INCOME STATEMENT per Company F. INCOME STATEMENT Consolidated G. INCOME STATEMENT per Department H. QUERY AN ACCOUNT I. DETAILED TRIAL BALANCE. J. DETAILED BALANCE SHEET K. DETAILED INCOME STATEMENT ENTER A SELECTION: Balance Sheet per Company The Balance Sheet option first prompts us for the company name: Select a COMPANY Hit the ESC key to exit and provides for request cancellation. If an invalid company is entered an error message will appear and the program will abort and return to the Report Menu. All non zero accounts defined as group accounts will be printed. If the total Assets is not equal to Liabilities and Capital, an error message will be printed on the last line of the report. An "Unbalanced" message is however, highly unlikely due to the stringent validation routines used in the transaction programs. After the Balance Sheet is created, the user will be asked: Do you want subsidiary schedules? Entering a 'Y' will produce a seperate schedule for each group account defined in the Chart of Accounts. A balance will be printed for each account within the group account's defined range. Balance Sheet Consolidated This option is used to create the consolidated balance sheet. All company balances both Year to Date and Current will be combined in this report. Similar to option B, the user will have the option of producing subsidiary schedules. A new feature provided in Version 2.0 is the ability to select the companies to combine. Balance Sheet Departmental This option allows the production of balance sheets by departments within a specific company. All group departments may be selected by entering "99" into the department field. The entry screen appears below: Select a Company BAR Select a department of 99 for all 0 Make sure the PRINTER is on ! Enter a "Q" to quit and return to MENU Only those departments assigned in the Department Master (DT) table will be used. Group departments, like group accounts, will combine the amounts for all subsidiaries in the reported fiqure. To get a balance sheet for a subsidiary department either change the department's group indicator on the department master to 'Y' prior to a '99' department selection or select it specifically by entering the department number in the selection screen. Income Statements Since the Income Statement selection screens are identical to those used for the Balance Sheets, an operational clarification is not needed. However, the report formats do differ. Notably, the calculation of NET INCOME and percentages for each line item appear on the statements. For a detailed example of all reports in this section see REPORT EXAMPLES. Query an Account Select a Company or leave blank for ALL BAR Enter the desired ACCOUNT 1000 Select a department 0 (enter 99 for all) Enter a "Q" to quit and return to MENU To QUERY an account enter the desired account number. A second screen will ask whether or not Year to Date or Current data is requested and whether or not to display the data to the CRT or the printer. If the account is present on the General Ledger Master, the description field and all transactions in the current or history GL, AR and AP transaction files will be printed. Unlike the Transaction Register functions provided in ET, AP, and AP, querying an account includes transactions from all files. Detailed Trial Balances The DETAILED TRIAL BALANCE list all transactions in the current Accounts Payable, Accounts Receivable and General Ledger files. The report is broken down by department within account and lists only those departments with transactions. The DETAILED BALANCE SHEET and DETAILED INCOME STATEMENT have been provided to allow the accountant to select only those accounts associated with a specific financial statement. This facilitates research, since history transaction listings can be lengthy.