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                          presents
                              
                              
              EMPLOYEE BENEFITS CALCULATOR (c)
                              
                              
                         USER GUIDE
                              
                              
                              
                              

                        May 16, 1991


                              
                              
                             
                              
                      *** NOTICE ***

THIS IS A DEMO COPY OF THE PROGRAM. PLEASE PRINT THE FILE REGISTER.TXT
(FOUND ON THE LAST PAGE OF THIS MANUAL) TO COMPLETE THE REGISTRATION 
PROCESS. BY REGISTERING, YOU WILL RECEIVE A COMPLETE WORKING COPY OF 
THE PROGRAM, A PRINTED MANUAL, AND UPDATE NOTICES.  




























       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 2







          TABLE OF CONTENTS


1. CAPABILITIES                                            3
2. SYSTEM REQUIREMENTS                                     3
3. GETTING STARTED                                         3
4. CHECKING THE README FILE                                4
5. RUNNING THE SOFTWARE FROM A FLOPPY DRIVE                5
6. RUNNING THE SOFTWARE FROM A HARD DRIVE                  5
7. USING THE SOFTWARE                                      6
8. GENERAL SETUP                                           7
9. CREATE EMPLOYEE RECORD                                  8
10. DELETE EMPLOYEE RECORD                                10
11. DIRECTORY OF EMPLOYEE RECORDS                         11
12. UPDATE EMPLOYEE RECORD                                12
13. COPY EMPLOYEE RECORD                                  13
14. CREATE EMPLOYEE REPORTS                               14
    A. REPORT 1                                           14
    B. REPORT 2-8                                         14
15. APPENDIX A - BENEFITS SCREEN EXAMPLE                  15
16. APPENDIX B - REGISTERING THE SOFTWARE                 16



































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 3



1. CAPABILITIES

The Employee Benefits Calculator (c) was developed to help
company management better present benefits packages to their
employees. At employee review time, the compensation report
can be shown to the employee to emphasize each benefit paid
by the company, and how it is affected by a salary
adjustment. This will help the employee appreciate the total
compensation package provided by the employer.

The package also tracks background information about each
employee. This information includes name, address, phone,
department, supervisor, review date, emergency contacts,
etc. Customized reports can then be printed with this
information.


2. SYSTEM REQUIREMENTS


The Employee Benefits Calculator (c) can be run on any IBM
XT, AT, 386, or compatible system. It is designed to run
using any graphics adapter and any memory configuration.

The Employee Benefits Calculator (c) is furnished on one 5-
1/4" 360k floppy disk or one 3-1/2" diskette. This allows it
to be run on any system with a 360k, 1.2M, or 1.4M floppy
disk drive.


3. GETTING STARTED


Before running the software, take a moment to complete the
enclosed registration card. By registering the software, you
ensure the best possible service and product upgrades.

Once this is complete, make backup copies of the software.
You are allowed to make backup copies of this software as
long as it is for archival purposes and not for
distribution. Please read the license agreement carefully
regarding copying the software.



















       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 4




A blank diskette is needed for this procedure, as the
Diskcopy procedure destroys any data already on the disk.

To make a backup copy;

          1. Insert the program disk in floppy drive A.
          2. Insert a blank, unformatted disk in drive B.
               (If you have only one floppy drive, the drive
                will mimic both drives A and B, and will    
                prompt you to insert the disks).
          3. Type DISKCOPY A: B: and press ENTER.
          4. Label the backup disk.


4. CHECKING THE README FILE

Be sure to read the README file before running the
software. This file will contain any updated information not
available in the text.

To read this file;

          1. Insert the program disk in floppy drive A.
          2. Type TYPE A:README







































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 5




5. RUNNING THE SOFTWARE FROM A FLOPPY DRIVE


The software can be run directly from the floppy disk drive
(usually drive A or B) or can be copied onto a hard drive
(usually drive C).

To run the software from the floppy drive, insert the disk
into drive A and enter "BENEFITS" at the A prompt as shown
below:

          A:> benefits

The package will then be functional. The user is advised to
enter the GENERAL SETUP menu selection before any other work
is done.  See the GENERAL SETUP section for more information
concerning setup.



6. RUNNING THE SOFTWARE FROM A HARD DRIVE

To run the software on a hard drive, several files must be
copied onto the hard drive. It is recommended that the
following procedure be used:

          A:> md c:\benefits
          A:> copy a:\benefits.exe c:\benefits
          A:> copy a:\setup.bc c:\benefits

An installation procedure is provided on the distribution
disk to do this for you. To run this procedure, do the
following;

          A:> install


To run the software from the hard drive after it has been
copied, do the following at the C:> prompt;

          C:\BENEFITS> benefits

See the GENERAL SETUP section for more information
concerning setup.
















       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 6




7. USING THE SOFTWARE


There are currently eight menu selections in the package,
each of which is discussed in the following sections. The
selections are;


               1 - CREATE EMPLOYEE RECORD

               2 - DELETE EMPLOYEE RECORD

               3 - DIRECTORY OF EMPLOYEE RECORDS

               4 - UPDATE EMPLOYEE RECORD

               5 - COPY EMPLOYEE RECORD

               6 - CREATE EMPLOYEE REPORT

               7 - GENERAL SETUP

               8 - QUIT



Simply enter the number of the desired function at the
prompt and the software will take you to the correct screen.




































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 7




8. GENERAL SETUP


The general setup section allows you to customize the
software for your particular application. Setup lets you
enter background information about your company, as well as
information about printers and directories.

This information is stored in a file called SETUP.BC. This
file should not be edited or deleted and should always
reside in the same directory as BENEFITS.EXE. A default
SETUP.BC file is provided on the distribution disk.

The information contained in this file is optional, but it
is strongly suggested it be entered. The default SETUP.BC
contains default answers for the directory (c:\benefits) and
printer (LPT1:).

The directory entered will tell the software where you wish
to save the employee records created. It can be changed at
any time, and becomes your save directory as soon as you
enter it.

The printer port entered will tell the software where all
report output should go. Both serial and parallel printers
are supported. Valid inputs are LPT1:, LPT2:, LPT3:, COM1:,
COM2:.

The company background information is used to customize your
report headers. If this information is not entered, the
report headers will be blank, except for the date.

Any of the setup fields can be changed at any time.



























       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 8




9. CREATE EMPLOYEE RECORD

The CREATE EMPLOYEE RECORD option allows you to create a
record containing information relative to an employee in
your organization. The record contains background
information (name, social security number, title, etc) as
well as benefit information (Salary, unemployment, bonuses,
etc).

The data entry is divided into two screens. The first screen
details the background information while the second screen
details the benefit information.

To create a new employee record, choose the CREATE EMPLOYEE
RECORD menu selection from the Main Menu. The CREATE
EMPLOYEE RECORD screen will appear with field names but no
field values. By answering all of the questions, the field
values will be supplied. Some answers are mandatory while
others are optional. The system will not let you continue if
a mandatory answer is not entered.

To begin, enter the social security number of the employee
desired, and the system will begin asking the background
questions. By using the arrow keys, you can scroll back and
forth through the questions.

The RETURN/ENTER key is used to end the answer line. If no
answer is given, the RETURN/ENTER key will blank out the
current answer providing it is not a mandatory answer.

It is best to go entirely through the question/answer
session to completely describe the employee. Any changes can
be made using the UPDATE EMPLOYEE RECORD menu selection.

Once all the data has been entered, use the INSERT key to
commit the background information to the database.

The software will then take you directly into the employee
benefits screen. At this point you should enter the
employee's benefits, and hit INSERT to save them. (If any
mandatory fields are not entered, the software will prompt
you for these before the INSERT is done.)





















       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
               May 16, 1991            Page 9




Benefits can be entered either as a dollar amount or as a
percentage of salary, respective to the "pay period" field
entered in the background screen. For example, if you answer
"W" (weekly) in the "pay period" field, all benefits should
be entered for a week. This will also reflect how reports
are printed. The report calculator will determine whether
the benefit was entered as a dollar amount or as a
percentage of salary, and display the data as necessary.

At any point in time, the ESCAPE key can be pressed to
return to the Main Menu without changes being inserted.

















































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 10




10. DELETE EMPLOYEE RECORD


This function allows you to delete an employee record from
the system. To do this, simply enter the employee's social
security number at the prompt. The ESCAPE key will cancel
the delete.

Optionally, the user may hit the F1 function key at the
social security number prompt to get a directory listing of
all employees in the system. By using the arrow and page
keys, the user can select the record to delete. Once the
record has been selected (highlighted), simply hit
RETURN/ENTER to delete it.

The system will then prompt you to see if you really wish to
delete the record. If you do, enter Y. Otherwise enter N and
the employee record will not be deleted.







































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 11




11. DIRECTORY OF EMPLOYEE RECORDS


This menu selection will display the name and social
security number of all employees that have been entered in
the system.

The page keys will move you back and forth through the pages
of the directory. The arrow keys move you forward one record
and backward one record.

The social security number is the primary key for all
employees, and is a mandatory field in each menu selection.













































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 12




12. UPDATE EMPLOYEE RECORD


Once an employee is entered into the system, you may need to
change data from time to time associated with that employee.
Use the UPDATE EMPLOYEE RECORD menu selection to do this.

Enter the social security number of the employee desired,
and the system will read the record associated with the
employee, and display the background information on the
screen. By using the arrow keys, you can scroll back and
forth through the questions.

Optionally, the user may hit the F1 function key to get a
directory listing of all employees in the system. By using
the arrow and page keys, the user can select the record to
update. Once the record has been selected (highlighted),
simply hit RETURN/ENTER to begin updating it.

The RETURN/ENTER key is also used to end the answer line. If
no answer is given, the RETURN/ENTER key will blank out the
current answer.

Once all the data has been changed, use the INSERT key to
commit the background changes to the database, or use the
ESCAPE key to get back to the Main Menu.

If you choose to INSERT the changes, the software will take
you directly into the benefits screen. At this point you can
make changes to the employees benefits and INSERT them, or
use the ESCAPE key to get back to the Main Menu.






























       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 13




13. COPY EMPLOYEE RECORD


COPY EMPLOYEE RECORD will copy all of the information
available for one employee into a record for a second
employee. This is particularly useful if members of the same
family are employed or for members of the same department.

To use the copy function, simply enter the social security
number of any employee already entered in the system. (The
ESCAPE key will cancel the copy).

Optionally, the user may hit the F1 function key to get a
directory listing of all employees in the system. By using
the arrow and page keys, the user can select the record to
copy. Once the record has been selected (highlighted),
simply hit RETURN/ENTER to get back to the copy function.

Then, enter the social security number of the new employee
and the software will perform the copy.

Note that the first name will default to "Unknown" for the
new employee. You can change this in the UPDATE EMPLOYEE
RECORD function.

































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 14




14. CREATE EMPLOYEE REPORTS


CREATE EMPLOYEE REPORTS will format the report selected and
output it to the printer specified in GENERAL SETUP.
Currently, the reports available are;


               1) Individual Employee Compensation Report
               2) Employee Background Report
               3) Employee List
               4) Employee Review Date List
               5) Employee Birthday List
               6) Employee Office Phone List
               7) Employee Home Phone List
               8) Employee Spouse Birthday List
               

Choose the report by selecting the number associated with
that report.


A. REPORT 1

Report number one requires you to enter the social security
number of the employee that the report is generated for. At
the prompt, enter the social security number of the employee
desired, and the system will format and print the report.

Optionally, the user may hit the F1 function key to get a
directory listing of all employees in the system. By using
the arrow and page keys, the user can select the employee to
report on. Once the record has been selected (highlighted),
simply hit RETURN/ENTER to begin the report process or hit
ESCAPE to cancel.

This report contains benefit information about the employee
selected. Each benefit the employee receives is listed,
along with the value of the benefit per pay period. All
calculations are done automatically, and the benefits are
seperated into Direct and Indirect Compensation.

After the benefit information is printed, the tax
information is printed on a seperate page.


B. REPORT 2-8

Reports two through eight list each employee in the system,
giving various information about these employees depending
upon the report.







       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 15



15. APPENDIX A - BENEFITS SCREEN EXAMPLE


 __________________ *** UPDATE EMPLOYEE RECORD ***_____________________
|                                                                     |
|Enter the employee wage (based on the pay period). (Ex:350.00)       |
|                                                                     |
|1500.00                                                              |
|_____________________________________________________________________|
|   BENEFIT    % OF SAL  DEDUCT/PAY  | BENEFIT     % OFSAL  DEDUCT/PAY|
|                                                                     |
|Salary       :              1500.00   Auto Insurnce:          .00    |
|Bonuses      :               125.00   Highway Tolls:          .00    |
|Commission   :                  .00   Transportatn :          .00    |
|Retirement   :                22.07   Child Care   :          .00    |
|Major Medical:                18.41   Dues         :        13.00    |
|Hospitalizatn:                38.95   Education    :          .00    |
|Dental       :                 9.38   Social Secur.: 7.59%           |
|Vision       :                  .00   Workmens Comp:          .00    |
|Legal        :                  .00   State Unempl :          .00    |
|ST Disability:                  .00   Federl Unempl:          .00    |
|LT Disability:                  .00   Uniforms     :          .00    |
|Life Insurnce:                  .00   Federal Tax  : 20.65%          |
|Parking      :                 5.00   State Tax    : 3.32%           |
|Auto costs   :                  .00   Local Tax    :          .00    |
|                                                                     |
|                                                                     |
|_____________________________________________________________________|































       EMPLOYEE BENEFITS CACLULATOR (c) - USER GUIDE
              May 16, 1991            Page 16


16. APPENDIX B - REGISTERING THE SOFTWARE
                              

        This program was written over the course of one year. A great
        deal of time and energy was put into it, as well as a few bucks. 
        If you find the program useful, please register it so that I 
        may continue to improve it, as well as develope other software.

        To register, please complete the section below and mail it to
        me with your check for $25.00. This will entitle you to a
        manual, a copy of the full-blown software package and technical 
        support. I also encourage you to send any enhancement requests 
        to me, as well as requests for other software you may need. 


        NAME ________________________________________________


        COMPANY ________________________________________________


        ADDRESS ________________________________________________


        CITY _______________________ STATE _____________________


        ZIP ______________


        PHONE __________________________________________________


        COMMENTS _______________________________________________


        ________________________________________________________


        ________________________________________________________


        WHERE WAS THIS SOFTWARE LISTED _________________________

        Software Magic shall not be held liable for any damages
        whatsoever (including loss of business profit, loss of
        business information, loss of business, business
        interruption, or any other loss) arising from the use or
        inability to use this software.

        If you have any other questions concerning this agreement,
        please write:
                              
                       Software Magic
                     9473 Mayfield Rd.
                  Chesterland, Ohio 44026
