



	
	
	
	
	
	
	
	
	
	
	
	
	
	
			     The Alcor Cash Register
	
		    Point of Sale & Inventory Control System
	
				  Version 1.01
			    Shareware Evaluation Copy
	
				 October 7, 1991
	
		       For IBM PC and Compatible Computers
	
				   USERS GUIDE
	
	
	 Copyright (c) 1991 by The Alcor Group, Inc, All Rights Reserved
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


	DISCLAIMER OF WARRANTY AND AGREEMENT
	
	Users  of The Alcor Cash Register must accept this disclaimer  of 
	warranty: "The Alcor Cash Register is supplied as is.  The author 
	disclaims  all  warranties,  expressed  or  implied,   including, 
	without  limitation,  the warranties of  merchantability  and  of 
	fitness  for  any purpose.  The author assumes no  liability  for 
	damages,  direct or consequential, which may result from the  use 
	of The Alcor Cash Register."
	 
	The Alcor Cash Register is a "shareware program" and is  provided 
	at  no charge to the user for evaluation.  Feel free to share  it 
	with  your friends, but please do not give it away altered or  as 
	part of another system.  The essence of "user-supported" software 
	is  to  provide  personal computer users  with  quality  software 
	without high prices, and yet to provide incentive for programmers 
	to  continue to develop new products.  If you find  this  program 
	useful  and find that you are using The Alcor Cash  Register  and 
	continue to use The Alcor Cash Register after a reasonable  trial 
	period,  you  must make a registration payment of $79.00  to  The 
	Alcor Group, Inc..  The $79.00 registration fee will license  one 
	copy for use on any one computer at any one time.  You must treat 
	this software just like a book.  An example is that this software 
	may be used by any number of people and may be freely moved  from 
	one  computer  location  to  another, so  long  as  there  is  no 
	possibility  of  it being used at one location while  it's  being 
	used at another.  Just as a book cannot be read by two  different 
	persons at the same time.
	
	Commercial users of The Alcor Cash Register must register and pay 
	for  their  copies of The Alcor Cash Register within 30  days  of 
	first   use   or  their  license  is   withdrawn.    Site-License 
	arrangements may be made by contacting The Alcor Group, Inc..
	
	Anyone  distributing  The  Alcor Cash Register for  any  kind  of 
	remuneration  must  first contact The Alcor Group,  Inc.  at  the 
	address  below  for authorization.  This  authorization  will  be 
	automatically granted to distributors recognized by the (ASP)  as 
	adhering  to its guidelines for shareware distributors, and  such 
	distributors   may  begin  offering  The  Alcor   Cash   Register 
	immediately (However The Alcor Group, Inc. must still be  advised 
	so  that the distributor can be kept up-to-date with  the  latest 
	version of The Alcor Cash Register.).
	
	You  are  encouraged to pass a copy of The  Alcor  Cash  Register 
	along  to your friends for evaluation.  Please encourage them  to 
	register  their  copy  if they find that they can  use  it.   All 
	registered users will receive a copy of the latest version of The 
	Alcor Cash Register system and one set of bound manuals.
	
	
	
	
	
	


	TABLE OF CONTENTS
	
	Definition of Shareware...................................1
	Files in the distribution disk............................1
	Registering your Software.................................2
	Benefits of registering...................................2
	Cost of Registering.......................................3
	Registering by check or money order.......................4
	Registering by Credit Card................................4
	Order Form (Check or Money Order).........................5
	Order Form (Credit Card)..................................6
	How to Contact the Author.................................7
	1. Introduction ..........................................8
	     Highlights of The Alcor Cash Register ...............8
	     Start Benefiting Today ..............................8
	     Technical Support ...................................9
	     Making a Backup Copy ................................9
		  To make backup copies of The Alcor Cash
		  Register's diskette from a two drive system: ...9
		  Making a Backup Disk From a One Diskette
		  Drive System ...................................10
	2. Getting Started .......................................10
	     Installing The Alcor Cash Register ..................11
	     MS-DOS ..............................................11
	     System Requirements .................................11
	     Installation ........................................12
	3. Navigating The Alcor Cash Register ....................13
	     Selecting Menu Options ..............................13
		  Cursor Movement ................................13
		       Within a Screen ...........................13
		       Within a Field ............................13
		       Scrolling Data Screens ....................13
		  Mouse Activity .................................14
		  The Help System ................................14
	4. The Setup Program .....................................15
	     Running the Setup Program From Your Hard Drive ......15
	     Running the Setup Program From a Disk Drive .........15
	5. Starting The Alcor Cash Register ......................16
	     Starting from a Hard Disk ...........................16
	     Starting from a Floppy System .......................16
	     Entering The Opening Cash ...........................16
	6. The Main Menu .........................................17
	     Process A Retail Sale ...............................17
	     Lookup A Retail Price ...............................18
	     Process A Wholesale Sale ............................18
	     Lookup A Wholesale Price ............................19
	     Reconcile The Cash Drawer ...........................19
	     Maintenance Menu ....................................20
	     Exit The Program ....................................20
	7. The Maintenance Menu ..................................21
	     Run The Daily Report ................................21
	     Editing The Inventory ...............................21
	     The Inventory Report ................................21
	     The Order Report ....................................21
	     Setting Up The System Defaults ......................22


	     Returning To The Main Menu ..........................22
	8. Reconciling The Cash Drawer ...........................23
	     Entering the days Receipts. .........................23
		  Entering Total Checks ..........................23
		  Entering Total Charges .........................23
		  Entering One Hundred Dollar Bills ..............23
		  Entering Fifty Dollar Bills ....................23
		  Entering Twenty Dollar Bills ...................23
		  Entering Ten Dollar Bills ......................23
		  Entering Five Dollar Bills .....................23
		  Entering One Dollar Bills ......................23
		  Entering Half Dollars ..........................24
		  Entering Quarters ..............................24
		  Entering Dimes .................................24
		  Entering Nickels ...............................24
		  Entering Pennies ...............................24
	     Cash Drawer Condition ...............................25
		  A Balanced Drawer ..............................25
		  A Short Drawer .................................25
		  An Over Drawer .................................25
	9. Editing And Entering Inventory ........................26
	     Editing The Inventory ...............................26
		  First Record ...................................26
		  Next Record ....................................26
		  Previous Record ................................26
		  Last Record ....................................26
		  Insert New Record ..............................26
		  Search For Record ..............................26
		  Delete This Record .............................27
		  Toggle Sort Field ..............................27
		  Edit This Record ...............................27
		  Export Records .................................27
		  Add to Inventory ...............................27
		  Quit Edit Menu .................................27
	     Inventory Database Field Descriptions ...............27
		  Inventory Item Number ..........................27
		  Post To Alcor Accounting Accounts ..............27
		  Inventory Item Description .....................28
		  Inventory Item Cost ............................28
		  Inventory Item Price ...........................28
		  Inventory Item Wholesale Price .................28
		  Is This Item Taxable? ..........................28
		  Inventory Quantity in Stock ....................28
		  Inventory Minimum Stock Level ..................28
	10. Entering Customer Sales ..............................29
	     Entering A Retail Transaction .......................29
		  Entering The Quantity Purchased ................30
		  Entering The Amount Tendered ...................30
		  Printing A Customer Receipt ....................30
	     Entering A Wholesale Transaction ....................30
		  Entering The Quantity Purchased ................30
		  Entering The Amount Tendered ...................30
		  Printing A Customer Receipt ....................30
	     Entering A Tax Exempt Transaction ...................30
		  Entering A Tax Exempt Number ...................30


	11. Setting Up System Defaults ...........................31
	     Print Receipts As Default? ..........................31
	     Password Protect Wholesale Sections? ................31
	     Interface With The Alcor Accounting Program? ........31
	12. A Sample Day With The Alcor Cash Register ............32
	Appendix .................................................33
	A. Quick DOS Primer ......................................33
	     The DOS Prompt ......................................33
	     Changing Disk Drives ................................33
	     Changing Directories ................................33
	     Creating Directories ................................33
	     Deleting Directories ................................33
	     Formatting Floppy Disks .............................34
	     Copying Diskettes ...................................34
	     Checking For Available Disk Space ...................35
	     Setting The Date And Time ...........................35
	B. Editing Keys ..........................................36
	     Cursor Movement .....................................36
	     Inserting and Deleting ..............................36
	     Other Editing Keys ..................................36
	C. System Failure Error Message ..........................37
	     Possible causes: ....................................37
	D. System Failure ........................................38
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


	DEFINITION OF SHAREWARE
	
	Shareware  distribution  gives  users a chance  to  try  software 
	before  buying  it. If you try a Shareware program  and  continue 
	using  it,  you  are expected to  register.  Individual  programs 
	differ  on  details  -- some request  registration  while  others 
	require   it,   some  specify  a  maximum  trial   period.   With 
	registration, you get anything from the simple right to  continue 
	using the software to an updated program with printed manual.
	
	Copyright  laws apply to both Shareware and commercial  software, 
	and the copyright holder retains all rights, with a few  specific 
	exceptions  as stated below. Shareware authors  are  accomplished 
	programmers,  just like commercial authors, and the programs  are 
	of  comparable quality. (In both cases, there are  good  programs 
	and  bad  ones!)  The  main  difference  is  in  the  method   of 
	distribution.  The author specifically grants the right  to  copy 
	and  distribute  the software, either to all and sundry or  to  a 
	specific  group.  For  example,  some  authors  require   written 
	permission  before  a  commercial  disk  vendor  may  copy  their 
	Shareware.
	
	Shareware  is a distribution method, not a type of software.  You 
	should  find  software  that suits  your  needs  and  pocketbook, 
	whether it's commercial or Shareware. The Shareware system  makes 
	fitting  your needs easier, because you can try before  you  buy.  
	And  because the overhead is low, prices are low also.  Shareware 
	has  the  ultimate money-back guarantee -- if you don't  use  the 
	product, you don't pay for it.
	
	
	FILES ON THE DISTRIBUTION DISK (SHAREWARE VERSION)
	
	The  Alcor  Cash Register is distributed in a  single  compressed 
	file named ALCOR-CR.EXE. This file is a Self extracting file.
	
	The following files are obtained by decompressing ALCOR-CR.EXE.
	
	crread.me     Preliminary information
	crorder.txt   The Alcor Cash Register Registration and order form
	crmanual.txt  The Alcor Cash Register Users Guide Manual
	crprint.bat   A batch file to print the manual
	vendor.doc    Information for vendors, Bulletin boards, and Users
		      Groups of shareware software
	response.txt  User Response and Feedback form
	cr.exe        The Alcor Cash Register Program
	crsetup.exe   The Alcor Cash Register Setup Program
	crbackit.bat  A batch file to rebuild damaged data files
	alreg.hlp     The help system index file (used by cr.exe)
	version.dat   Startup default data file for cr.exe
	version.ndx   Startup default index file for cr.exe
	
	The  Alcor Cash Register is not public domain (free). It  may  be 
	evaluated  free for a period not to exceed 30 days. See the  file 
	crorder.txt for registration and ordering information.


					1


	REGISTERING YOUR SOFTWARE
	
	The   Alcor  Cash  Register  is  distributed  as   User-Supported 
	software.  You  are  free to copy and  distribute  this  software 
	freely,  however, if you find it of use to you, you are  required 
	to  register  your copy. Registering your copy  of  the  software 
	helps   the  author  continue  to  provide   professional-quality 
	software at very reasonable prices.
	
	At  the  end of your 30 day trial period, you must  register  The 
	Alcor Cash Register or delete it from your hard disk and  destroy 
	all copies that you have of it.
	
	BENEFITS OF REGISTERING
	
	When  you register The Alcor Cash Register, you will receive  the 
	following:
	
	- A professionally typeset and bound Users Guide Manual
	
	- Free unlimited technical support (A rarity in these days)
	
	- A Disk or Disks containing the registered version of The  Alcor 
	Cash Register (All shareware notice and reminder screens will not 
	be contained in the registered version.)
	
	-  Update  Notices  on  any future releases  of  The  Alcor  Cash 
	Register and other Alcor Group software packages.
	
	- Discounts on purchases of other Alcor Group software.
	
	- Notification of author address and/or telephone changes.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					2


	COST OF REGISTERING
	
	The current registration fee for:
	
	The Alcor Cash Register
	
	1 copy                        $79.00
	2 to 4 copies   (10% off)     $71.00 each
	5 to 9 copies   (20% off)     $63.00 each
	10 to 49 copies (30% off)     $55.00 each
	50 to 99 copies (40% off)     $47.00 each
	100 + copies    (45% off)     $43.00 each
	
	South Carolina Residents add 5% sales tax
	
	Credit Card orders add $5.00
	
	Shipping and Handling Charges:
	
	Per Copy:
	
	 ____________________________________________________
	|                                                    |
	|             Domestic (U.S.) Orders                 |
	|____________________________________________________|
	|              |                  |                  |
	|  UPS Ground  |   2nd Day Air    |   Next Day Air   |
	|______________|__________________|__________________|
	|              |                  |                  |
	|    $8.00     |      $19.00      |       $26.50     |
	|______________|__________________|__________________|            
	
	    _____________________________________________
	   |                                             |
	   |               Foreign Orders                |
	   |_____________________________________________|
	   |                      |                      |
	   |       Air Mail       |    Express Mail      |
	   |______________________|______________________|
	   |          |           |          |           |   
	   | Canada & | All Other | Canada & | All Other |
	   | Mexico   | Countries | Mexico   | Countries |
	   |__________|___________|__________|___________|
	   |          | Call      |          | Call      |
	   |  $23.00  | for rate  |  $39.00  | for rate  |
	   |__________|___________|__________|___________|
	
	<<Prices subject to change without notice>>
	
	All funds must be drawn on US banks in US funds.
	
	
	
	
	


					3


	REGISTERING BY CHECK OR MONEY ORDER
	
	You can order by sending check or money order to The Alcor Group, 
	Inc. Please use the order form contained in the file crorder.txt.
	If you have lost this file, a copy is contained in this manual.
	 
	REGISTERING BY CREDIT CARD (MC, VISA, AMEX, or DISCOVER)
	
	You  can order with MC, Visa, Amex, or Discover from  the  Public 
	(software)  Library by calling 1-800-2424-PsL or 713-524-6394  or 
	by  FAX  to 1-713-524-6398 or by CIS Email  to  71355,470.  These 
	numbers  are for orders only. To insure that you get  the  latest 
	version,  PsL  will notify us the day of your order and  we  will 
	ship the product directly to you. Any questions about the  status 
	of  the  shipment of the order,  refunds,  registration  options, 
	product  details,  technical support,  volume  discounts,  dealer 
	pricing, site licenses, etc, must be directed to The Alcor Group. 
	Inc.  P.O.  Box 864, York, SC 29745 Telephone  Number  1-803-684-
	9378.  You  can also mail credit card orders to  PsL  at  P.O.Box 
	35705, Houston, TX 77235-5705.
	
	When  you  register through PsL, you also will receive  a  coupon 
	good  for one free disk from PsL with any future order, plus  the 
	current  issue  of 'PsL News', which is the  only  major  monthly 
	magazine about shareware.
	
	Please use the order form for credit card purchases contained  in 
	the file crorder.txt. If you have lost this file, the order  form 
	is also printed in this manual.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					4


	   ALCOR CASH REGISTER ORDER FORM (check or money orders only)
	
						  DATE:________________
	
	NAME:     ______________________________________________________
	
	COMPANY:  ______________________________________________________
	
	ADDRESS:  ______________________________________________________
		  (No P.O. Boxes - UPS cannot ship to P.O. Boxes)
	
		  ______________________________________________________
	
	CITY:     ______________________________________________________
	
	STATE:    _________________________ ZIP CODE: __________________
	
	COUNTRY:  ______________________________________________________
	
	PHONE:    ______________________________________________________
	
	E-MAIL ADDRESS:  _______________________________________________
	WHERE DID YOU GET THIS PROGRAM? ________________________________
	COMMENTS: ______________________________________________________
	________________________________________________________________
	*****************************************************************
	* 1 copy                      _____ X $79.00 each  $___________ *
	* 2 to 4 copies   (10% off)   _____ X $71.00 each  $___________ *
	* 5 to 9 copies   (20% off)   _____ X $63.00 each  $___________ *
	* 10 to 49 copies (30% off)   _____ X $55.00 each  $___________ *
	* 50 to 99 copies (40% off)   _____ X $47.00 each  $___________ *
	* 100+ copies     (45% off)   _____ X $43.00 each  $___________ *
	*                                                               *
	*                                       Subtotal   $___________ *
	* South Carolina residents please add 5% sales tax $___________ *
	* Shipping and Handling charge from chart          $___________ *
	*                                                               *
	*                                   TOTAL ENCLOSED $___________ *
	*                                                               * 
	* Shipping Method _______________________                       *
	*                                                               *
	* Diskette type (check or circle one):    [ ] 5.25"   [ ] 3.5"  *
	*                                                               *
	* Checks & Money Orders must be drawn on US banks in US funds   *
	*                                                               *
	* Payment (check or circle one): [ ] Check  [ ] Money Order     *
	*****************************************************************
	Make Checks and Money Orders Payable to: The Alcor Group, Inc.
	
	Mail Completed Form with Payment To:
	
			      The Alcor Group, Inc.
				  P.O. Box 864
				 York, SC 29745
				     U.S.A.


					5


	       ALCOR CASH REGISTER ORDER FORM (Credit cards only)
	 (Use this order form when ordering by Credit Card through PsL)
	    To order by phone, call 1-800-2424-PsL or 1-713-524-6394
			      Product Number 10394
	DATE:___________                                        
	
	NAME:     ______________________________________________________
	
	COMPANY:  ______________________________________________________
	
	ADDRESS:  ______________________________________________________
		  (No P.O. Boxes - UPS cannot ship to P.O. Boxes)
	
		  ______________________________________________________
	
	CITY:     ______________________________________________________
	
	STATE:    _________________________ ZIP CODE: __________________
	
	COUNTRY:  ______________________________________________________
	
	PHONE:    ______________________________________________________
		    (WE MUST HAVE A PHONE NUMBER TO PROCESS)
			     (CREDIT CARD ORDERS !)
	E-MAIL ADDRESS:  _______________________________________________
	WHERE DID YOU GET THIS PROGRAM? ________________________________
	*****************************************************************
	* 1 copy                      _____ X $79.00 each  $___________ *
	* 2 to 4 copies   (10% off)   _____ X $71.00 each  $___________ *
	* 5 to 9 copies   (20% off)   _____ X $63.00 each  $___________ *
	* 10 to 49 copies (30% off)   _____ X $55.00 each  $___________ *
	* 50 to 99 copies (40% off)   _____ X $47.00 each  $___________ *
	* 100+ copies     (45% off)   _____ X $43.00 each  $___________ *
	*                                                               *
	*                                       Subtotal   $___________ *
	* South Carolina residents please add 5% sales tax $___________ *
	* Shipping and Handling charge from chart          $___________ *
	*                                                               *
	*                                           TOTAL  $___________ *
	* Shipping Method _______________________                       *
	* Diskette type (check or circle one):    [ ] 5.25"   [ ] 3.5"  *
	*                                                               *
	* Payment Method (check or circle one):                         *
	* [ ] MC  [ ] Visa  [ ] Amex  [ ] Discover                      *
	* Card Number: _______________________________________________  *
	* Expiration Date:_______________________                       *
	* SIGNATURE:  ________________________________________________  *
	*****************************************************************
	Mail Completed Form To:
				       PsL
				 P.O. Box 35705
			     Houston, TX 77235-5705
				     U.S.A.
	
	    Or fax to:1-713-524-6398 or email to CIS Email 71355,470    


					6


	HOW TO CONTACT THE AUTHOR
	
	The  biggest  complaint I hear about shareware programs  is  that 
	authors  of  programs move or change their telephone  number  and 
	users are not able to locate them for technical support.
	
	We have come up with a method so you can locate us several  years 
	from  now,  no  matter  how many times  we  may  move  or  change 
	telephone numbers as our company grows.
	
	The address below will be good until the year 2000.  Arrangements 
	have  been made with a mailing agent to monitor this address  and 
	forward any and all correspondence and orders to us.
	
	This tracing address is:
	
			      The Alcor Group, Inc.
				  P.O. Box 864
				 York, SC 29745
	
	If  you  are  viewing this file after the  year  2000,  you  have 
	received an evaluation copy that is extremely out of date. Please 
	locate  a new copy of The Alcor Cash Register from any major  BBS 
	or shareware distributor.
	
	Our current address at the time of this release is:
	
			      The Alcor Group, Inc.
			      730-C Hwy 321 Bypass
				 York, SC 29745
	
	Our current telephone number at the time of this release is:
	
				 1-803-684-9378
	
	Our current CompuServe CIS Email number is  70323,1453
	
	If  we  cannot  be reached at this number, please  write  to  the 
	tracing address to obtain our new telephone number.
	
	Always  send  product orders to the P.O. Box address,  this  will 
	guarantee that we will receive the order. 
	
	If  you  are ever in the area, please feel free to  drop  by  our 
	office and say hi. 
	
	Registered  users  will  always be sent  change  of  address  and 
	telephone  number  notification.  If  you  move  after  you  have 
	registered  your copy of The Alcor Cash Register, please  contact 
	us so that we can maintain your current address.
	
	We  hope  that  this  idea will be  adopted  by  other  shareware 
	authors. We think it's a great idea.
	
	


					7


	1. Introduction
	
	The   Alcor   Cash  Register has been  designed   for   the  non- 
	computer   user.    Great  care has  been  taken   to  create   a 
	computer based point of sale and  inventory control program  that 
	is simple to use.
		
	The   Alcor  Cash  Register can  handle  an   unlimited  (limited  
	by  disk space only)  number  of  inventory and/or service items.
	
	Read  through  the  manual to  see the basics  of  The Alcor Cash 
	Register.
	
	Highlights of The Alcor Cash Register
	
	Dynamic update of items sales and inventory data.
	Tracks sales of items and services.
	Barcode reader support.
	Prints INVOICE/RECEIPTS.
	Automatic sales tax calculations and recording.
	Supports retail and wholesale pricing.
	Supports Tax Exempt sales.
	Unlimited number of inventory items and/or services.
	Total integration with all Alcor systems.
	Produces Inventory reports and count sheets.
	Flags low inventory items.
	Full mouse support.
	Menu driven for ease of use.
	Export data to your favorite applications.
	And Much Much More.......
		
	If   you  have  any  comments  or  suggestions   about  improving  
	The Alcor Cash Register, we would love  to hear from you.
	
	Start Benefiting Today
	
	You can begin using The Alcor Cash Register immediately, even  if 
	you  are not experienced with computers or  inventory  management 
	systems. This manual has step by step instructions for installing 
	and  setting  up  The  Alcor Cash Register.  If  you  need  extra 
	assistance  in  using the DOS operating system commands  of  your 
	computer,  you  can  refer to the Appendix  of  this  manual  for 
	explanations of those commands and terms you may need to know.
	You do not need to be an experienced inventory manager to use The 
	Alcor Cash Register. 
	
	The Alcor Cash Register is easy to use. You select the tasks  you 
	want to perform from a series of menus that are displayed on  the 
	computer screen. Prompts and questions are displayed to help lead 
	you through all steps of the task that you selected.
	
	Remember  that help is available from any place in  the  program. 
	You only need to press the [F1] key on your computers keyboard to 
	access the context-sensitive help system.
	


					8


	Technical Support
	
	We provide free, unlimited technical support for all our  current 
	products.  You gain access to this support when you register your 
	program. We will provide some technical support for un-registered 
	users.
	
	Our support comes to you through several different channels:
	
	through the mail
		personal letters
		application notes
		newsletters
		new diskettes
	automated telephone advisories
	telephone conversations
	FAX communications
	
	The  Technical Support Department is open Monday through  Friday, 
	10:00 a.m. to 5:00 p.m., Eastern Standard Time.
	 
	If  you  have problems or questions about this  software,  please 
	consult  the User Guide or other documentation  that  accompanied 
	this  product.   If  you  still  need  assistance,  contact   our 
	Technical Support Department.
	
	Technical Support's telephone number is 1-803-684-9378.
	
	Making a Backup Copy
	
	Before  you start working with The Alcor Cash Register, it  is  a 
	good  idea  to  make a backup copy of  The  Alcor  Cash  Register 
	diskette.   Then  you can keep the original diskettes in  a  safe 
	place, and use the backup diskettes for your work.
	
	The instructions which follow will show you how to make a set  of 
	backup diskettes if you have a one or two diskette drive  system.  
	If you have some other combination of disk drive and do not  know 
	how to make your own backups, you can either skip this  procedure 
	or  consult  your  DOS manual or technical  resource  person  for 
	assistance.  You will want to make either a set of 5 1/4" backups 
	or 3 1/2" backups.
	
	To make backup copies of The Alcor Cash Register's diskette  from 
	a two drive system:  
	
	1. For each original The Alcor Cash Register diskette, you   will 
	need  one  diskette which has been formatted by DOS.  Label  your 
	backup diskette as The Alcor Cash Register backup #1.
	
	2. Start your computer.
	
	3. Insert the original The Alcor Cash Register diskette in 
	   Drive A.
	


					9


	4. Insert The Alcor Cash Register backup diskette in Drive B.
	
	5. Type: B: and then Press: <ENTER>
	
	6. At the B> prompt Type: COPY A: *.*  and then Press: <ENTER>
	
	7. When copying is done, remove the diskettes.
	
	Making a Backup Disk From a One Diskette Drive System
	
	1. Insert your DOS disk in the A: drive.
	
	2. Have an additional blank diskette handy.
	
	3. Type: A: then press <ENTER> then at the A> prompt type 
	   DISKCOPY A: A: 
	
	4. At the prompt, insert the source disk (The Alcor Cash Register 
	disk) into the A: drive and press <ENTER>.
	
	5.  At the prompt, insert the target disk (blank  diskette)  into     
	the A: drive.
	
	6. Press <ENTER>.
	
	The target disk is an exact copy of the source disk.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					10


	2. Getting Started
	
	This  chapter contains step by step instructions  for  installing 
	The  Alcor  Cash  Register on your computer.  This  chapter  also 
	describes the equipment that you will need to run The Alcor  Cash 
	Register.
	
	Installing The Alcor Cash Register
	
	The  following  information should be carefully  reviewed  before 
	beginning the installation of The Alcor Cash Register.
	
	MS-DOS
	
	To  get  the most from The Alcor Cash Register, you  should  have 
	some  basic knowledge of MS-DOS - the Disk Operating  System  for 
	your  computer. If you are unfamiliar with the operating  system, 
	reference  the  DOS manual that came with your computer  or  have 
	your  dealer provide instructions. Also, in the Appendix of  this 
	manual  is  a  Quick DOS primer  which  briefly  describes  those 
	commands you are most likely to use.
	
	System Requirements
		
	The Alcor Cash Register runs on the IBM PC family  of  computers, 
	including  the  XT,  AT,  and PS/2,  along  with  all   true  IBM 
	compatibles.   The  Alcor   Cash  Register requires  DOS  2.0  or 
	higher and at least 640K; it runs on any 80-column monitor.   The 
	minimum requirement is one floppy drive, or a hard disk.
	
	The Alcor Cash Register supports almost any 80 column printer  on 
	the market. Your printer must be connected to LPT1 or  redirected 
	to PRN.
	
	The   Alcor  Cash  Register  includes    floating-point  routines 
	that  let  your programs make use of an  80x87  math  coprocessor 
	chip.  It emulates the chip if it is not available.  Though it is 
	not required to run  The Alcor Cash Register, the 80x87 chip  can 
	significantly enhance your program's performance.
		
	The  Alcor  Cash  Register  also  supports  a  mouse.  Though the 
	mouse isn't required, if you have one, you must   have   one   of   
	the   following   for   full compatibility:
	
	Microsoft  Mouse version 6.1 or later, or  any  mouse 
	compatible with this mouse
	Logitech Mouse version 3.4 or later
	Mouse Systems' PC Mouse version 6.22 or later
	IMSI Mouse version 6.11 or later
	       
	The   Alcor  Cash Register also  supports  a  keyboard  interface 
	Bar  Code Reader.  With the installation  of a  bar  code  reader 
	you  can  use the UPC bar  codes  on merchandise  as  your  stock 
	numbers.
	


					11


	Installation
	
	The  Alcor Cash Register can be installed in many ways, but  many 
	users use the following method ( for a hard disk):
	
	C:\> MKDIR ALCOR-CR
	C:\> CD ALCOR-CR
	C:\ALCOR-CR> COPY A: *.*
	C:\>  ALCOR-CR.EXE  (This  step will  unarchive  the  Alcor  Cash 
	Register file to the directory you are currently in.)
	
	The  Shareware version of the Alcor Cash Register is designed  to 
	run on a hard disk, or a high density single floppy drive.
	
	A  two  floppy  drive version is available  and  include  in  the 
	registered version. The two drive version holds program files  on 
	drive A and data on drive B. 
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					12


	3. Navigating The Alcor Cash Register
	
	To avoid repetition in the manual, the following are a few  basic 
	operational rules that apply throughout when using The Alcor Cash 
	Register.
	
	Selecting Menu Options
		
	There  are three ways to select menu options  in  The Alcor  Cash 
	Register.  When you need to select a  Menu item, use one  of  the 
	following methods:
		
	Press   the   highlighted  letter to  access  the   menu  option.        
	Use   the  arrow  keys to highlight the menu  option   and  press 
	ENTER.  Click on the menu option with the left mouse button.
	
	Cursor Movement
	 
	Within a Screen
	  
	Down   Arrow,  Tab,  and Enter - Move the  cursor  to   the  next 
	physical field.
	  
	Up   Arrow,  and Shift-Tab - Move the  cursor  to   the  previous 
	physical field.
	 
	Ctrl-Home  - Moves the cursor to the first  field  on the screen.
	  
	Ctrl-End - Moves the cursor to the last field on  the screen.
	  
	Ctrl-Enter - Process all fields. 
	
	Within a Field
	
	Right   and  Left  Arrows  -  Moves  the  cursor   one  character 
	to the left or right.
	  
	Home - Moves the cursor to the first character in the field.
	  
	End  - Moves the cursor to the last character in  the field.
	  
	Del  -  Deletes  the  character  above  the   cursor.  
	  
	Backspace - Deletes the character to the left of the cursor.
	Scrolling Data Screens
	  
	Arrow  Keys - Moves the Highlight bar up or down  one field.
	  
	Home  - Moves the Highlight bar to the first line  of data.
	  
	End  -  Moves the Highlight bar to the last  line  of data.
	  
	PgUp  and PgDn - Moves the Highlight bar up  or  down one page at 
	a time.
				  


					13


	Mouse Activity
		
	Select   - Single click with the left mouse button  on the   item  
	to   be selected. This  includes  all  menu options, fields,  and 
	items listed in Look-Up windows.
	
	The Help System
		
	Press  the  Help  key  [F1] at any time to  get  help  about  the   
	highlighted   menu   command,   displayed   error  message,  data 
	entry field, or general topics.
		
	Items  shown  in bold face are keywords. You can select  them  to 
	display additional information. 
		
	By   selecting  keywords and listings within   the   help  system  
	index   you can navigate through  every  topic contained  in  the 
	help system.
		
	To   exit  the help system at any time, just  press   the  escape  
	[ESC]  key on your keyboard. This will  return you  to the  point 
	in the program you were  originally at.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					14


	4. The Setup Program
		
	If   this   is  the first time you are  using   The   Alcor  Cash 
	Register  you  will need to run the setup  program.   The   setup  
	program  will  customize your copy  of  the Alcor  Cash  Register 
	with  your company name,  address, telephone  number,  sales  tax 
	rate,  two   note   columns  that   will  appear  on  each  sales 
	invoice/receipt,   and your  system password.  If your sales  tax 
	rate is  5% you  would enter it as .05.  The note columns can  be 
	used  for thank  you notes or announcement of  sales, etc.
	    
	You are  allowed  forty  characters  for  each   note field.  The 
	company  name,  and  address  fields  are  also  limited   to  40 
	characters  each.   If  you ever need  to  change   any   of  the 
	information  contained  in  setup file, you only have to run  the 
	setup program again.
	
	Running the Setup Program From Your Hard Drive
	
	1.  At  the  C: prompt, type the  following  commands  and  press 
	<ENTER> after each command.
	
	CD\<to the directory that you installed the program>
	CRSETUP
	
	2.  After  all information is entered correctly  into  the  setup 
	program, hit 'Y' when prompted to do so.
	
	Running the Setup Program From a Disk Drive
	
	1. Insert The Alcor Cash Register disk in the A: drive.
	
	2.  Type  the  following commands and press  <ENTER>  after  each 
	command.
	
	A:
	CRSETUP
	
	3.   After  all information is entered correctly into  the  setup 
	program, hit 'Y' when prompted to do so.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					15


	5. Starting The Alcor Cash Register
	
	Starting from a Hard Disk
	
	To start The Alcor Cash Register from your hard drive:
	
	1.  At  the  C: prompt, type the  following  commands  and  press 
	<ENTER> after each command.
	
	CD\<the directory name that you installed the program>
	CR
	
	Starting from a Floppy System
	
	To start The Alcor Cash Register from a disk drive:
	
	1.  Insert The Alcor Cash Register Disk in the A: drive and  your 
	data disk in drive B. (Single floppy users insert your Alcor Cash 
	Register/data disk in drive A.)
	
	2.  Type  the  following commands and press  <ENTER>  after  each 
	command.
		
	A:
	CR
	
	Entering The Opening Cash
		
	Add   up the cash in the cash drawer that you will   be  starting 
	out with for the day. Enter the total amount here.  You will  not 
	be  asked for your  starting  cash again  until the Daily  report 
	is printed  again.  The daily report will clear this field.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					16


	6. The Main Menu
		
	The   main  menu  is the first menu that  will  appear   on  your  
	screen  after  starting  The Alcor Cash   Register.   From   this  
	menu,  you will be able to  process transactions, lookup  prices, 
	reconcile   the cash drawer, enter the maintenance menu, or  exit  
	the program to DOS.
	   
	Process A Retail Sale
		
	Selecting  [  Process A Retail Sale ] from  the  main menu   will  
	allow you to process a retail sale  to  a customer.
	
	You  will be prompted to enter the stock number of the  item   to  
	be  sold. After entering  the  item's  stock number, you will  be 
	shown  the item description, price and  the  quantity that is  in 
	stock.  If you  enter  a wrong  stock number, press the  <ESCAPE> 
	key  on  your keyboard and you can then reenter the stock number.
		  
	After    displaying  the  information,  you  will    be  prompted 
	for the quantity of this item to be sold.
		
	Continue  entering stock numbers and then  quantities until   you 
	have  finished entering all the  items  for this  sale. When  all 
	items have been  entered,  enter the  letter  't'  when  prompted 
	for   the   next  stock number.  This  will total the  sale   and  
	display  the amount the customer should give you.
	
	Enter   the  amount  of  money given  to  you  by   the  customer  
	when prompted for the amount tendered.  The amount  of change  to 
	give back to the  customer  will then be displayed.
	
	If   the  system  is  set  automatically  to  print   a  receipt, 
	the  receipt  will be printed and you will  be  returned  to  the  
	main menu.
	
	If    the   system   is   set   not   to   print    a     receipt 
	automatically  you  will need to press the letter P  to  print  a 
	receipt or press any other key not to print a receipt and  return 
	to the main menu.
	       
	If  the sale you are processing is tax exempt,  enter an  'x'  in 
	the  stock  number field instead of  a  't'. You  will   then  be 
	prompted   to    enter    the    customers   retail   sales   tax 
	identification  number. The remainder of  the  sale process  will 
	be the same as  the  above example.
	  
	If  for any reason you need to cancel a  sale.  Enter the  letter 
	'c'  to cancel the sale and return to  the main  menu.  You   can 
	only do this if  you  have  not entered the letter 't' or 'x'  to 
	complete the sale.
		      
	
	
	


					17


	Lookup A Retail Price
		
	Selecting   [  Lookup a Retail Price ] from  the  main menu  will 
	allow  you  to see the price and the quantity in   stock  of  any 
	item. You will be prompted to  enter the stock number of the item 
	you wish to view.  After you have finished viewing the item, just 
	hit any  key on your keyboard to return to the main menu.
			    
	Process A Wholesale Sale
	       
	Selecting  [ Process A Wholesale Sale ] from the  main menu  will 
	allow you to process a wholesale sale to  a customer.
	       
	If   the  wholesale areas of The Alcor  Cash  Register have  been 
	password protected, you will need to  enter the proper  password. 
	Passwords do not display on  the screen when entered for security 
	reasons.
		
	You  will be prompted to enter the stock number of the  item   to  
	be  sold. After the item's stock  number  is entered,  you   will 
	be  shown   the   item   description,  wholesale  price  and  the 
	quantity  that is in stock. If you  enter a wrong  stock  number, 
	press   the   <ESCAPE> key  on  your keyboard and  you  can  then  
	reenter  the stock number.
		
	After  the item information is displayed, you will   be  prompted 
	for the quantity of this item to be sold.
		  
	Keep entering stock numbers and quantities until  all items   for  
	this  sale  have been  entered.  After  all  items  are  entered, 
	enter  the letter 't' when prompted for  the next  stock  number. 
	This  will  total the  sale and display the amount  the  customer 
	should give you.
	       
	Enter   the  amount  of  money given  to  you  by   the  customer  
	when prompted for the amount tendered.  The amount  of change  to 
	give back to the  customer  will then be displayed.
		 
	If   the  system  is  set  automatically  to  print   a  receipt, 
	the receipt will be printed and you will  be returned to the main 
	menu.
	
	If    the   system   is   set   not   to   print    a     receipt 
	automatically,  you will need to press the letter P to  print   a 
	receipt. You can press any other key not  to print a receipt  and 
	return to the main menu.
		
	If  the sale you are processing is tax exempt,  enter an  'x'  in 
	the  stock  number field instead of  a  't'. You  will   then  be 
	prompted   to    enter    the    customers   retail   sales   tax 
	identification  number. The remainder of  the  sale process  will 
	be the same as  the  above example.
	
	
	


					18


	If   for any reason you need to cancel a  sale  before you   have  
	entered a 't' or 'x' in the  stock  number field,  you  can enter 
	the letter 'c' to  cancel  the sale and return to the main menu.
			     
	Lookup A Wholesale Price
		
	Selecting [ Lookup a Wholesale Price ] from the  main menu   will 
	allow  you  to see the wholesale  price  and  the   quantity   in  
	stock  of any  item.  You  will  be prompted  to enter the  stock 
	number of the  item  you wish  to  view. After you have  finished  
	viewing   the item, just hit any key on your keyboard  to  return  
	to the main menu.
	
	If   the  wholesale areas of The Alcor  Cash  Register have  been 
	password protected, you will need to  enter the proper  password. 
	Passwords  do not display on  the screen when typed for  security 
	reasons.
		       
	Reconcile The Cash Drawer
	       
	Selecting  [  Reconcile Drawer ] from the  main  menu will   help  
	figure   out  if the cash  drawer  has  the  correct   amount  of 
	money. This section  will  add  your opening  cash  to the  total 
	of  the   daily  sales  and compare that to the amount  of  money 
	contained in  the cash drawer.
		
	First,   enter  the total dollar amount of  checks  in your  cash 
	drawer. 
	
	Next,   enter the total dollar amount of charges  (ex. Visa,  MC, 
	AMEX, etc.) in your cash drawer.
	
	Then  enter  the number (not the dollar amount) of  each  of  the 
	following in their prospective fields.
		
	One hundred dollar bills
	Fifty dollar bills
	Twenty dollar bills
	Ten dollar bills
	Five dollar bills
	One dollar bills
	Half Dollars
	Quarters
	Dimes 
	Nickels 
	Pennies
	
	The  computer  will  then  inform you  if  the  cash   drawer  is 
	balanced, over or under.
			     
	
	
	
	
	


					19


	Maintenance Menu
		
	Selecting  [  Maintenance ] from the main  menu  will move you to 
	the Maintenance menu. 
		
	You will be required to enter a password to enter the Maintenance  
	menu.  The password will not  display  on the screen as you  type 
	it in for security reasons.
	
	The   Maintenance  menu  allows  you  to  run   several  reports,  
	change  the  systems setup defaults and  edit and  maintain  your 
	inventory.
			    
	Exit The Program
	       
	Selecting   [ Exit Program ] from the main  menu  will exit   The 
	Alcor Cash Register and return you  to  the DOS Prompt.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					20


	7. The Maintenance Menu
		
	The   maintenance  menu  allows  you  to  run   several  reports,  
	change your systems setup and add and  edit inventory.
		   
	Run The Daily Report
		
	Select  [  Run Daily Report ] from the Maintenance  menu  at  the 
	close  of your normal business day. This report will  print   out 
	the days sales by retail  sales  and wholesale  sales. The  final 
	page  of this report  will contain  the total income for the  day 
	plus the  total sales tax collected. 
		
	Run this report at the end of your closing day  only. This report 
	will zero all sales files and prepare The Alcor Cash Register for 
	a new day.
	
	The   next   time The Alcor Cash Register is  run,  you  will  be 
	prompted to enter your starting cash for  the day.
		
	This    report    is   password  protected   so   it    is    not 
	accidentally run at the wrong time.
			     
	Editing The Inventory
	       
	Selecting  [  Edit Inventory ] from  the  Maintenance menu   will  
	allow  you  to  enter  new   inventory   items,  edit     current  
	inventory  items,   delete   obsolete inventory items, and add to 
	the current inventory.         
		    
	The Inventory Report
		
	Selecting   [ Inventory Report ] from the  Maintenance Menu  will 
	print a report on inventory.
	
	The   Inventory   Report  contains  the   item   stock    number, 
	description, quantity in stock, and a column that you can  use as 
	an  inventory count sheet to confirm  that your  physical   stock  
	is   the   same   as   the   stock  contained  in  the  inventory 
	database of The Alcor Cash Register.
			    
	The Order Report
		
	Selecting  [  Order  Report ] from  the  Maintenance   Menu  will  
	produce  a  printed  report  to  be  used  when reordering stock.  
	The  Order Report will contain the items in  inventory that  have 
	fallen  to or below the minimum stock levels that  you  suggested 
	in  the  minimum  stock  field  when  entering  or  editing  your 
	inventory.
			     
	
	
	
	
	


					21


	Setting Up The System Defaults
		
	Selecting [ System Setup ] from the Maintenance  Menu will  allow  
	you to change The  Alcor  Cash  Register default setups.
	
	The default setups that you can change are:
		
	Print receipts as default
	Password protect wholesale sections
	Interface with Alcor Accounting
		     
	Returning To The Main Menu
	       
	Selecting   [  Return  to  Main  Menu  ]   from   the Maintenance 
	Menu  will  return  you  to the main  menu   of  The  Alcor  Cash 
	Register.
		
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					22


	8. Reconciling The Cash Drawer
		     
	Entering the days Receipts.
	
	Entering Total Checks
	       
	Add  the  total  amount of the checks  in  your  cash drawer  and 
	enter the dollar amount here.
			
	Entering Total Charges
		
	Add  the total charges (ex. Visa, MC, AMEX)  in  your cash drawer 
	and enter the dollar amount here.
	
	Entering One Hundred Dollar Bills
		 
	Enter  the  number  of one hundred dollar  bills  in   your  cash  
	drawer  here. DO NOT enter the  dollar  amount. Enter  the actual 
	number  of  bills. (Ex. if  you  have five   one  hundred  dollar 
	bills in your  cash  drawer, enter 5, not 500.00).
		
	Entering Fifty Dollar Bills
		
	Enter   the  number of fifty dollar bills in  your   cash  drawer  
	here. DO NOT enter the dollar  amount.  Enter the  actual  number 
	of bills. (Ex. if you  have  five fifty dollar bills in your cash 
	drawer, enter 5,  not 250.00).
	       
	Entering Twenty Dollar Bills
	     
	Enter  the  number of twenty dollar bills in  your   cash  drawer  
	here. DO NOT enter the dollar  amount.  Enter the  actual  number 
	of  bills.  (Ex. if you  have  five twenty dollar bills  in  your 
	cash drawer, enter 5, not 100.00).
		
	Entering Ten Dollar Bills
		
	Enter   the   number of ten dollar bills in   your   cash  drawer  
	here.  DO NOT enter the dollar  amount.  Enter the actual  number 
	of bills. (Ex. if you have five ten dollar  bills  in  your  cash  
	drawer,  enter  5,  not 50.00).
		
	Entering Five Dollar Bills
	       
	Enter   the  number of five dollar bills in   your   cash  drawer  
	here.  DO NOT enter the dollar  amount.  Enter the actual  number 
	of  bills. (Ex. if you have five one five  dollar bills  in  your 
	cash drawer, enter 5,  not 25.00).
		
	Entering One Dollar Bills
		
	Enter   the   number of one dollar bills in   your   cash  drawer  
	here.  DO NOT enter the dollar  amount.  Enter the actual  number 
	of  bills.  (Ex. if you have five one dollar bills in  your  cash 
	drawer, enter 5, not 5.00).


					23


	Entering Half Dollars
		
	Enter  the number of half dollars in your cash  drawer here.   DO  
	NOT   enter  the dollar  amount.  Enter  the  actual   number  of 
	coins.  (Ex.  if you have  five  half dollar coins in  your  cash 
	drawer, enter 5, not 2.50).
		
	Entering Quarters
		
	Enter  the  number of quarters in  your  cash  drawer here.    DO  
	NOT  enter  the dollar  amount.  Enter  the  actual   number   of  
	coins.   (Ex.  if  you  have  five quarters in your cash  drawer, 
	enter 5, not 1.25).
	 
	Entering Dimes
		
	Enter   the number of dimes in your cash drawer  here.   DO   NOT  
	enter  the  dollar amount.  Enter  the  actual number  of  coins. 
	(Ex.  if  you  have five dimes in  your  cash  drawer,  enter  5, 
	not .50).
		
	Entering Nickels
		
	Enter  the number of nickels in your cash drawer here.   DO   NOT  
	enter  the dollar amount.  Enter  the  actual number  of   coins. 
	(Ex.  if  you have five  nickels  in your cash drawer,  enter  5, 
	not .25).
		  
	Entering Pennies
		
	Enter  the number of pennies in your cash drawer here.   DO   NOT  
	enter  the dollar amount.  Enter  the  actual number  of   coins. 
	(Ex.  if  you have five  pennies  in your cash drawer,  enter  5, 
	not .05).
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					24


	Cash Drawer Condition
	
	After  entering  all of the requested information.  The  computer 
	will  display a notice on the screen concerning the condition  of 
	the cash drawer.
	     
	A Balanced Drawer
	       
	This   notice  means that the cash in your cash   drawer  is  the 
	proper amount. (Good going!).
	       
	A Short Drawer
	
	This   notice   displays  the amount of  cash  that   is  missing  
	from  the cash drawer. Run  Reconcile  Drawer again  and  if  the 
	same amount appears the  drawer  is short by that amount.
		
	An Over Drawer
	     
	This  notice  displays the amount of cash that  the  cash  drawer 
	contains over the amount that should be in the cash  drawer. This 
	usually is caused by not giving  a customer the correct amount of 
	change.  Run  Reconcile Drawer  again  and  if the  same   amount  
	appears  the drawer is over by that amount.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					25


	9. Editing And Entering Inventory
		
	The   edit  inventory menu will allow you to  add  new items   to  
	your inventory and edit current  items  in inventory.
		     
	Editing The Inventory
	       
	When   editing the inventory file, you can  move  from one   item  
	in  the  inventory file  to  the  next  by pressing  the  key for 
	the  action you would  like  to take and then pressing the  ENTER 
	key.
		
	First Record
	
	Select first record from the edit inventory menu.  This will move 
	you  to the first record in inventory according to the index  key 
	currently set.
	
	Next Record
	
	Select next record from the edit inventory menu.  This will  move 
	you  to the next record in inventory according to the  index  key 
	currently set.
	
	Previous Record
	
	Select  previous record from the edit inventory menu.  This  will 
	move  you  to the previous record in inventory according  to  the 
	index key currently set.
	
	Last Record
	
	Select last record from the edit inventory menu.  This will  move 
	you  to the last record in inventory according to the  index  key 
	currently set.
	
	Insert New Record
	
	Select insert new record from the edit inventory menu.  This will 
	allow you to enter a new item into the inventory file.
	
	Search For Record
	
	Select search for record from the edit inventory menu.  This will 
	allow  you  to search for an item by either the stock  number  or 
	description.   The  appropriate  sort key must be  set  prior  to 
	entering this function.  You will be prompted to enter either the 
	stock  number  or the description of the item you would  like  to 
	search for.
	
	
	
	
	
	


					26


	Delete This Record
	
	Select  delete  this record from the edit inventory  menu.   This 
	will  delete  the last inventory item viewed from  the  inventory 
	file.
	Toggle Sort Field
	
	Select toggle sort field from the edit inventory menu.  This will 
	toggle  the  index key from stock number to item  description  or 
	from  item description to stock number, depending on the  current 
	index  field  selected. The current index that is being  used  is 
	displayed at the bottom of the screen.
	 
	Edit This Record
	
	Select  edit this record from the edit inventory menu. This  will 
	allow you to edit the current inventory record.
	
	Export Records
	
	Select  export  records from the edit inventory menu.  This  will 
	export your inventory file to a text file that can be imported to 
	your favorite word processor or spread sheet.
	
	Add to Inventory
	
	Select  add to inventory from the edit inventory menu. This  will 
	allow  you  to enter new stock received  for  existing  inventory 
	items.
	
	Quit Edit Menu
	
	Select  quit edit menu from the edit inventory menu.   This  will 
	return you to the maintenance menu.
	
	Inventory Database Field Descriptions
		     
	Inventory Item Number
		
	Enter  the stock number for the item to be  added  to inventory.
			    
	Post To Alcor Accounting Accounts
		
	If  you are Interfacing with Alcor Accounting you will  need   to 
	enter  a valid income account in this  field. All sales  of  this 
	item will be posted to the  account that you specify in the Alcor 
	Accounting system.
	
	If  you are not using the Alcor  Accounting  program, this  field 
	may be left blank.
			     
	
	
	
	


					27


	Inventory Item Description
	       
	Enter  the Description of the item. This  description will appear 
	on all screens, receipts and reports.
	
	Samples of Item Descriptions:
		
	Pepsi 16 oz.
	Hamburger
	GE Model 123 Telephone
	Stewart Model 1222 Clock Radio
	Service Charge
	House Call - Repair
		      
	Inventory Item Cost
		
	Enter   the cost of the item here. This is  the  price  that  you 
	paid for the item.
			     
	Inventory Item Price
		
	Enter  the price that you will sell the item  for  at retail. The 
	Process a Retail Sale transaction  screen will use this price  to 
	charge your customers.
			   
	Inventory Item Wholesale Price
		
	If  you sell items at wholesale, enter the price  you will   sell 
	the  item  for  at  wholesale. The   Process   a  Wholesale  Sale 
	transaction   screen  will  use  this  price  to   charge    your  
	customers.  If you do  not  sell  at wholesale this field may  be 
	left blank.
			    
	Is This Item Taxable?
		
	If  the  item  is normally taxable enter Y. If the   item  is   a  
	service  or  a non-taxable item, enter  N.   This  will     allow   
	the    sales    transaction    modules automatically  to  compute 
	the  sales  tax. If a sale  is tax   exempt   this   field   will   
	automatically   be overridden.
					   
	Inventory Quantity in Stock
	       
	Enter  the  number of items or units that you currently  have  in 
	stock for this item. If this item is a service or a non depleting 
	item,  enter  9999 in this field. 9999 will cause the  system  to 
	ignore quantity in stock.
	       
	Inventory Minimum Stock Level
	      
	Enter  the quantity of this item that you would  like to keep  in 
	stock  as  a minimum always. When your stock of this  item  falls 
	below  the amount entered here,  it will appear on the  Inventory 
	Order Report.
	


					28


	10. Entering Customer Sales
	
	Entering A Retail Transaction
	
	After selecting Process A Retail Sale from the main menu you will 
	then enter the items to be purchased by the customer.
		       
	Enter  the stock number of the item either  from  the keyboard or 
	a barcode reader if installed.
		
	Enter the letter 't' to total the sale.
		
	Enter the letter 'x' to total a tax exempt sale.
	
	Enter   the  letter  'c'  to  cancel  or   void   the transaction 
	in progress.
			   
	Entering The Quantity Purchased
		
	Enter  the  total number of this item to be   purchased.  If  the 
	customer is buying five of one item you  would enter 5.
	
	Repeat the above steps until all items to be purchased have  been 
	entered.
	
	Entering The Amount Tendered
		
	Enter   the amount that the customer hands you to  pay  for   the  
	sale.  The  change to be given  back  to  the  customer  will  be 
	computed and then displayed.
			  
	Printing A Customer Receipt
		
	If  you would like to print a receipt for the customer  enter   P  
	at  this  time. Otherwise any other  key  hit will  not  print  a 
	receipt.
	       
	Entering A Wholesale Transaction
	
	After  selecting Process A Wholesale Sale from the main menu  you 
	will then enter the items to be purchase by the customer.
		     
	Enter  the stock number of the item either  from  the keyboard or 
	a barcode reader if installed.
	Enter the letter 't' to total the sale.
	
	Enter the letter 'x' to total a tax exempt sale.
	
	Enter   the  letter  'c'  to  cancel  or   void   the transaction 
	in progress.
			    
	
	
	
	


					29


	Entering The Quantity Purchased
		
	Enter  the  total number of this item to be   purchased.  If  the 
	customer is buying five of one item you  would enter 5.
	
	Repeat the above steps until all items to be purchased have  been 
	entered.
	
	Entering The Amount Tendered
		
	Enter   the amount that the customer hands you to  pay  for   the  
	sale.  The  change to be given  back  to  the  customer  will  be 
	computed and then displayed.
			  
	Printing A Customer Receipt
		
	If  you would like to print a receipt for the customer  enter   P  
	at  this  time. Otherwise any other  key  hit will  not  print  a 
	receipt.
	
	Entering A Tax Exempt Transaction
	
	There  is only one difference to note when entering a tax  exempt 
	sale.
	
	When you select the x option to total a sale you will be prompted 
	for the customers tax exempt number.
	
	Entering A Tax Exempt Number
		
	Enter the sales tax exemption number of the  customer here.  This 
	number  can be obtained from a copy of  the customers Retail  tax 
	license.
					    
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					30


	11. Setting Up System Defaults
	
	Print Receipts As Default?
	
	If  you want The Alcor Cash Register to print  customer  receipts  
	by  default,  enter  Y.  If you  usually  do   not  provide  your 
	customers  with  a  receipt,  enter N.   This  selection  can  be 
	overridden when making a sale.
		
	Password Protect Wholesale Sections?
		
	If  you want the user to have to enter a password  to enter   any  
	wholesale  sections  of  The  Alcor  Cash  Register, enter Y.  By 
	entering N the user will not be prompted  for  a  password   when  
	entering  wholesale sections.
		
	Interface With The Alcor Accounting Program?
		
	If   you  are using the Alcor Accounting  program  and  want  all 
	your  daily  sales  to be automatically  posted  to   your  Alcor 
	Accounting  program  enter  Y. If you  do  not   use   the  Alcor 
	Accounting  program  or   prefer  to enter  your  daily  receipts 
	manually in your accounting program enter N.
		
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					31


	12. A Sample Day With The Alcor Cash Register
		 
	The  following would be a typical day with The  Alcor 
	Cash Register.
		
	1.    Enter sales transactions during the day.
		
	2.   At the end of the day you would reconcile the
	     cash drawer.
	
	3.   After getting the cash drawer to balance you
	     would run your daily report.  (This purges the
	     sales file, so do not run this until the close
	     of business day.)
		
	4.   Run any other reports desired.
		
	This is as simple as it gets!
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					32


	Appendix
	
	The   following   sections  provide  in-depth   descriptions   of 
	performing   certain   tasks  and  include   valuable   technical 
	information.
	
	A. Quick DOS Primer
	
	Below we have listed the functions that you will need to know  to 
	operate The Alcor Cash Register on your system.
	
	The DOS Prompt
	
	On  dual  floppy systems, you normally have an A:  prompt  or  B: 
	prompt. Hard disk systems usually display a C: prompt. You  enter 
	commands that DOS recognizes at these prompts.
	
	The  prompt  indicates  the  drive  in  which  your  computer  is 
	currently  working. If you enter a command at the A: prompt,  DOS 
	works on the A: drive.
	
	Changing Disk Drives
	
	To change from one drive to another, type the letter of the drive 
	and  a colon and press <ENTER>. For example, if you are at an  A> 
	prompt  and  want to go to a C> prompt, just type  C:  and  press 
	<ENTER>.
	
	Changing Directories
	
	To change from one directory to another, use the DOS command  CD. 
	For example, if you want to change to the directory named  ALREG, 
	just  type CD\ALREG and press <ENTER>. This will move you to  the 
	ALREG  directory. To return to the root directory, just type  CD\ 
	and press <ENTER>.
	
	Creating Directories
	
	To  create  a  directory, use the DOS command MD  or  MKDIR.  For 
	example, if you want to create a directory named ALREG, just type 
	MD  ALREG  or  MKDIR  ALREG and  press  <ENTER>  from  your  root 
	directory. This will create a directory named ALREG.
	
	Deleting Directories
	
	To  remove  a  directory, use the DOS command RD  or  RMDIR.  For 
	example, if you want to delete a directory named ALREG, just type 
	RD  ALREG  or  RMDIR  ALREG  and  press  <ENTER>  from  you  root 
	directory.  This will remove the directory named ALREG. For  this 
	command to work, the directory to be deleted must be empty.
	
	
	
	
	


					33


	Formatting Floppy Disks
	
	Formatting initializes the floppy disk to make it usable on  your 
	computer and checks it over for possible defects that could  make 
	it  unusable. All new diskettes should be formatted before  being 
	used.  Please make sure you are formatting the diskettes in  your 
	floppy  drive and not the hard disk itself if your system  has  a 
	hard  disk.  The  computer warns you  if  you  have  accidentally 
	selected the hard drive designation, so please watch your screen. 
	Once you format something, everything IS ERASED.
	
	To  format  a  floppy diskette, enter the command  format  A:  or 
	format B:. 
	
	If  you  want  to  format and put the  operating  system  on  the 
	diskette  at  the  same time, enter the command  format  A:/s  or 
	format B:/s.
	
	Copying Diskettes
	
	To  make duplicate diskettes for backup purposes, there  are  two 
	copy  programs; COPY and DISKCOPY. Copy is used for one  or  more 
	files;  Diskcopy is used to duplicate a complete  diskette.  When 
	you  use the diskcopy command, it must be from one format to  the 
	same format: for example, from one floppy disk to another  floppy 
	disk. Diskcopy cannot be used for copying from a hard drive to  a 
	floppy disk.
	
	Diskcopy is used as follows.
	
	diskcopy source_drive: destination_drive:
	
	For example, if you want to copy the entire disk from drive A  to 
	drive B, enter DISKCOPY A: B:.
	
	If  you  want to copy the entire disk from drive B  to  drive  A, 
	enter DISKCOPY B: A:.
	
	Copy  is used for copying one disk to another, a group  of  files 
	from one disk to another, or for copying from a floppy disk to  a 
	hard disk.
	
	Copy is used as follows.
	
	copy sourcedrive:file_name destination_drive:
	
	For  example, if you want to copy all of the files from one  disk 
	to  another disk, type COPY A: *.* B:. This will copy all of  the 
	files from drive A to drive B.
	
	
	
	
	
	


					34


	Checking For Available Disk Space
	
	If you want to know how much available space is on a diskette  or 
	your  hard  drive, enter the DOS command CHKDSK and  press  enter 
	from the DOS prompt of the drive containing the diskette or  hard 
	drive to check.
	
	The  computer then displays the capacity of the drive,  available 
	space, system memory, and available system memory.
	
	Setting The Date And Time
	
	To  enter the current date, enter the DOS command DATE and  press 
	<ENTER>.
	
	To  enter the current time, enter the DOS command TIME and  press 
	<ENTER>.
	
	We  strongly  recommend that you refer to your  MS-DOS  reference 
	guide for further information on all of the above commands before 
	you try to use them.
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					35


	B. Editing Keys
	
	Cursor Movement
		
	Arrow keys      - cursor movement
	Ctrl-LeftArrow  - word left
	Ctrl-RightArrow - word right
	Home            - beginning of field
	End             - end of line/field
	Ctrl-Home       - beginning of first field
	Ctrl-End        - end of last field
	Tab             - next field
	Shift-Tab       - previous field
		
	Inserting and Deleting
		
	Ins            - toggle insert mode
	Del            - delete character at cursor
	Backspace      - delete character left
	Ctrl-Backspace - delete word left
	Ctrl-T         - delete word right
	Ctrl-U         - delete to end of field 
	Ctrl-Y         - delete to end of form
	       
	Other Editing Keys
	       
	Enter           - process current field
	Ctrl-Enter      - process all fields
	Ctrl-R          - restore field
	Esc             - abort data entry
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					36


	C. System Failure Error Message
			
	Your  computer  system is not responding  to  a request from  The 
	Alcor Cash Register program. 
	
	Possible causes:
		
	Open disk drive door
	Printer is off or off line
	Printer is out of paper
	A cable is loose
	Your Hard Disk has a bad sector or has failed
	Your floppy disk is bad
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	


					37


	D. System Failure
	
	If the system fails and refuses to run or things just do not seem 
	to be running right. Reboot your computer by using the  Ctrl-Alt-
	Del keys.
	
	DO NOT EXIT THE PROGRAM USING THE EXIT TO DOS MENU!!!!
	 
	At  the  dos  prompt  where your data  files  are  located,  type 
	CRBACKIT and then press <ENTER>.
	
	This  routine  will rebuild your system files from  the  previous 
	day. You will need to enter the days transactions again.












































					38

