April 4, 1994

Documentation for NOTE IT v 1.04
================================

  This document is for Note It version 1.04. All documented features 
  marked with ** represent features available only with the registered 
  version. See ORDER.TXT for how to order the registered version. 

  If you continue to use Note It beyond 30 days, you must register. 
  Registration entitles you to continue using Note It including:

  - You'll receive the latest registered version of Note It which may
    include additional features not mentioned in this release.
  - Ability to search for notes based on note Id, text and priority.
  - A database name change update utility allowing notes to be updated
    from one database name to another.
  - Utility to auto-delete all "Done" notes.
  - Ability to delete the Shareware Note.
  - Ability to remove the opening display screen


DISCLAIMER
----------

  Ucora Corporation disclaims all warranties as to this software,
  whether express or implied, including without limitation any implied
  warranties of merchantability, fitness for a particular purpose,
  functionality, data integrity or protection.


WHAT IS NOTE IT?
----------------

  Note It is designed for both developers and users of Microsoft Access
  version 1.1.

  As a developer, Note It can assist you with your Access development by
  providing an effective means to document your database work. Note It can
  be used to document work required on all aspects of your database. For
  example, you can make notes of outstanding work required on controls,
  tables, forms, macros and queries.

  Users of your Access applications can also use Note It to make comments
  and suggestions on the application as they use it. They can print a
  report of their notes and e-mail or fax them to you for your review.
  This is a great way to get end-user feedback!

  Note It automatically keeps track of database names and users, so more
  than one user can make notes on more than one database without getting
  them mixed up. Your notes can be prioritized and marked as "Done" or
  "Not Done". A report can be printed for review and distribution.


INSTALLATION
------------

STEP 1:

  To install Note It, copy the file NOTE.MDA into your Access directory,
  however, you may copy this file into another directory if you wish.

STEP 2:

  Edit the file MSACCESS.INI which resides in your Windows directory.
  You may use the Notepad (Notepad usually resides in the Accessories group)
  or another text editor of your choice. NOTE: if you use another editor,
  the file must be saved as an ASCII text file.

  WE RECOMMEND YOU MAKE A BACKUP COPY OF MSACCESS.INI BEFORE EDITING IT.

STEP 3:

  Add the following two consecutive lines anywhere in MSACCESS.INI:

    [Libraries]
    C:\ACCESS\NOTE.MDA=

  If you copied NOTE.MDA to another directory, substitute C:\ACCESS for
  that directory.

  Be sure to search for "[Libraries]" before adding it. If "[Libraries]" is
  already there, do not add it again, just copy the second line under it. Be
  sure not to delete anything.

STEP 4:

  To make Note It a menu Item, add the following two lines:

    [Menu Add-ins]
    &Note It==ftn_uc_open_NoteIt()

  Be sure to search for "[Menu Add-ins]" before adding it. If
  "[Menu Add-ins]" is already there, do not add it again, just copy the
  second line under it. The menu item "Note It" will appear in the menu bar
  under "Help".

  FOR ANY OF THESE CHANGES TO TAKE EFFECT YOU MUST EXIT AND RELOAD ACCESS.

  You can also launch Note It from a Macro, Form or Access Basic by running
  the predefined function ftn_uc_open_NoteIt().

You can also launch Note It from the keyboard. This is useful when you can't
access the menu bar. To do this create an AutoKeys macro. For detailed
instructions on how to create this macro, search the Access Help for the
keyword "AutoKeys".


INSTRUCTIONS
------------

  To use Note It, select "Help" "Note It" from the menu bar. Note It will
  appear as a small yellow pop up form. Note It is simple to use. The
  following describes everything you need to know. Features marked with
  ** are available only with the registered version.

Buttons:

  "<"      Move to next note
  ">"      Move to previous note
  "<<"     Move to first note
  ">>"     Move to last note
  "Z"      Zooms note
  "Done"   Marks current note as done (Toggle)
  "ToDo"   Filters out all notes marked as done (Toggle)
  "Del"    Deletes current note
  "Print"  Prints a report of all your notes for the current database
  "N"      Copies name of current form or report and control
           Tables, queries, modules and macros do not return
           names, you have to type them in manually

Moving between notes:

  When moving between notes, you may get an "Out of Stack Space" message.
  This can happen when you press the "<" and ">" buttons in rapid
  succession. Too many events are generated before they can all be
  processed and the warning message is displayed. This is only a matter
  of inconvenience and will not cause other problems.

Priority Combo Box:

  Use this combo box to mark your notes with Low, Med or High priority.
  The priority is stored as an integer value, not as text.

**Finding a note:

  You can search for notes based on Note ID, memo text or priority. This
  release of Note It does not allow searching on object name.

  To search for a particular note based on Note ID, double click on
  the Note ID control. The Find Record form will appear allowing you
  to find the note you want.

  To find a note based on the memo text, double click on the memo control.
  To find the text you want, you must enclose the text with the '*'
  character as follows: '*search text*'. For example, if you wanted to
  find the text 'must format date', you would use '*must format date*'.

  To find a note based on priority, follow the same procedure as before,
  except you must check the "Search fields as formatted" box. You must do
  this because the priority is actually stored as an integer value. If
  you don't check this box, substitute Low, Med and High, with 3, 2 and 1
  respectively.

**Changing Database name:

  If you change your database name, Note It will no longer show your notes
  based on the old name. To convert your notes to the new name, run the
  function ftn_uc_update(). You can launch this function from a Macro, Form
  or Access Basic. You can also add it as a menu item in the same way you
  added ftn_uc_open_NoteIt().


PRINTING REPORTS
----------------

  Your notes can be printed as a report by pressing the "Print" button.
  The report will be displayed in Print Preview. If the entire display
  is covered by a modal popup form, then the report will be hidden
  behind this form.

  The notes will be printed in the following order:

    Not Done
    Priority
    User Name
    Object Name

  Since you may want your reports sorted in a different order, you can edit
  the report and change the sort order. To do this, you must first remove
  Note It as a library.

STEP 1:

  Edit MSACCESS.INI and remove the library by placing a semicolon ';' in
  front of the line that loads the library as shown below:

    [Libraries]
    ;C:\ACCESS\NOTE.MDA=

STEP 2:

  Reload Access and load the database NOTE.MDA for editing. Open the
  report r_uc_general in design view and make the necessary changes by
  selecting the menu bar option "View" "Sorting and Grouping". You should
  make a copy of the old report before doing this.

STEP 3:

  When you are finished:

   1. Save the report,
   2. Exit Access
   3. Remove the ';' from MSACCESS.INI
   4. Reload Access.

  Your changes should now be in effect.

  If you experience problems printing the report due to some special
  requirement of your printer, you may have to make additional changes to
  this report.

  IF YOU INTEND TO DISTRIBUTE THE SHAREWARE VERSION OF NOTE IT, MAKE SURE
  YOU DO NOT DISTRIBUTE YOUR MODIFIED VERSION OF NOTE IT. PLEASE READ
  "DISTRIBUTION OF NOTE IT" BELOW FOR DISTRIBUTION RIGHTS.


DISTRIBUTION OF NOTE IT
-----------------------

  You are granted permission to distribute the shareware (unregistered)
  version of Note It provided no fee is charged explicitly for Note It and
  all associated files and documentation are left unmodified and together,
  including NO renaming of any files including the archive. The only thing
  you may change is the archive file extension to reflect the archiver used.

  Note It may not be distributed as part of or in association with a
  commercial product or service without the prior written permission
  of Ucora Corporation. Note It may only be distributed commercially
  without permission via BBS service or Shareware diskette distribution.
 
  **The registered version of Note It may not be distributed in any way and
  copies can only be made for the sole purpose of backup for use by the
  registered user only.

  Copyright (c) 1994, Ucora Corporation

  Windows, Microsoft and Access are registered trademarks of Microsoft
  Corporation.
