This is the PDS*QUOTE program used to  
quickly produce printed quotations for 
your business. This "User Supported"   
software is Copyright 1985 by PRO DEV  
Software. If you find this program     
usefull, it is suggested that you      
contribute $35 to:                     
                                       
   PRO DEV Software                    
   545 Grover Road                     
   Muskegon, Michigan 49442            
                                       
You will be placed on our mailing list 
for software update notices and        
notices of other PRO DEV Software.     
                                       
The next screen is the Help Menu.      
 A = Add New Quotation To Data Disk    
 B = Quotation Disk File Names         
 C = Quote Description Text            
 D = Add Standard Material Items       
 E = Add Special Items                 
 F = Add Labor Hours                   
 G = Modify Existing Quote             
 H = Print A Quotation Data File       
 I = Default Print Values              
 J = Deleating A Quote Data File       
 K = Copying A Quote File To Modify    
 L = Manage The Random Access Data Base
 M = Program & Printing Defaults       
                                       
                                       
                                       
         Add New Quotation             
                                       
From the QUOTE program Main Menu,      
press the "1" key.                     
                                       
You will see all of the existing Quote 
file names on your data disk. The      
extender of ".QUO" is not shown on the 
screen to save room. In fact, only 120 
files will be shown in case you have   
more than 120 on the data disk.        
                                       
Enter up to 8 characters for the file  
name. You can use letters and numbers. 
                                       
If you don't use all 8 characters,     
press the Return key.                  
                                       
Certain special characters like the    
dot, asterick, colon, semi-colon, etc. 
can NOT be used. Your DOS manual has   
more information on all allowable      
file name characters.                  
                                       
You can now add the text description   
that will appear at the top of the     
printed quotation.                     
                                       
After the description is entered, you  
will see the Sub-Menu to add Standard  
Items, Special Items and Labor hours.  
        Add Description Text           
                                       
When a quotation is printed, it is     
possible to have one or more           
paragraphs of description text at the  
top of the first page.                 
                                       
When you are building or modifying the 
quotation text, you will see a word    
processing window on the screen. Type  
in the text. If you use both upper and 
lower case, the text will be easier to 
read. Note the Num and Shift lock      
status at the lower right corner of    
the screen.  Two blank lines in a row  
indicate end of text.                  
                                       
You will have word wrap. The Insert    
key will insert blanks and the Delete  
key will delete characters. Word wrap  
is disabled during Insert and Delete.  
                                       
Press the F10 key (lower left of the   
keyboard) to save the text and         
continue to the next part of the       
program.                               
    Add Standard Material Items        
                                       
When you create a new quotation from   
Main Menu option 1 and have selected   
the file name and have entered the     
text, you will see the Sub-Menu where  
you can add Standard Material Items,   
Labor hours or Special Items.          
                                       
After adding the various items, press  
E to save the new quotation and return 
to the Main Menu. If you forgot        
something, enter 2 to add items or     
enter 3 to modify items.               
                                       
To add Material Items, press the M key.
                                       
For each item, you will be asked for   
the Quantity and Material Code. If you 
have previously added the Material     
Coded item to the random access data   
base, the description will be          
displayed and you will be asked to     
strike the space bar if the item is    
OK. If you press ESC, you can redo the 
item.                                  
                                       
If the Material Code is NOT found in   
the random access data base, you can   
treat the item as a Special Item or    
save the quotation and enter option 6  
from the Main Menu to add the item to  
the data base.                         
                                       
When you are finished adding Material  
Coded items and are being asked for    
the next item quantity, press F10 to   
return to the ADD Sub-Menu.            
                                       
Please note that a Material Coded item 
may be a Process, Sub-assembly or Part.
It could even be an often used         
assembly from one of YOUR suppliers.   
        Add Special Items              
                                       
When you create a new quotation from   
Main Menu option 1 and have selected   
the file name and have entered the     
text, you will see the Sub-Menu where  
you can add Standard Material Items,   
Labor hours or Special Items.          
                                       
After adding the various items, press  
E to save the new quotation and return 
to the Main Menu. If you forgot        
something, enter 2 to add items or     
enter 3 to modify items.               
                                       
To add Special Items, press the S key. 
                                       
For each item add the Quantity,        
Description, Unit Price and Supplier   
Code (press Return after each field).  
                                       
If you use a new Supplier Code, be     
sure that you use Main Menu option 6   
to add the new Supplier Code to the    
random access data base.               
                                       
After you add the Supplier Code you    
will be asked to strike the space bar  
if OK or ESC if not OK.                
                                       
Press F10 when asked for the next      
quantity if you are done adding        
Special Items.                         
           Add Labor Hours             
                                       
When you create a new quotation from   
Main Menu option 1 and have selected   
the file name and have entered the     
text, you will see the Sub-Menu where  
you can add Standard Material Items,   
Labor hours or Special Items.          
                                       
After adding the various items, press  
E to save the new quotation and return 
to the Main Menu. If you forgot        
something, enter 2 to add items or     
enter 3 to modify items.               
                                       
To add Labor Hours, press the L key.   
                                       
For each Labor Hour Group, enter the   
Quantity and Labor Group Code (press   
Return after each field).              
                                       
After each group you will be asked to  
strike the space bar if OK or ESC if   
not OK.                                
                                       
If the Labor Group is found in the     
random access data base you can        
continue. If the code is not found,    
press F10 to return to the Add         
Sub-Menu, E to save the quote to this  
point and 6 from the Main Menu to add  
the Labor Group to the random access   
data base.                             
                                       
                                       
Main menu option 2 can be used later to
add the Labor Group hours to this      
quote.                                 
                                       
Press F10 when asked for the next      
quantity if you are done adding        
Labor Group hours.                     
      Modify An Existing Quote         
                                       
It is assumed that you have previously 
created a quotation with Menu option 1.
                                       
To Add items to the quote, select Main 
Menu option 2.                         
                                       
To Modify the quantities of items on a 
quote, select Main Menu option 3.      
                                       
After pressing 2, 3, 4 or 5 from the   
Main Menu, you will see the existing   
quote files on the data disk. The      
extender of ".QUO" is not shown on the 
screen to save room. In fact, only 120 
files will be shown in case you have   
more than 120 on the data disk.        
                                       
Enter the desired file name. If you    
don't use all 8 characters, press the  
Return key.                            
                                       
An easier way to select the file name  
is to press any curser control key on  
the number pad. The last file will be  
highlighted. Move the highlight with   
the arrow keys on the number pad.      
When you have highlighted the desired  
quote file, press Return.              
                                       
The quote will be loaded into memory   
and you will see either the ADD        
Sub-Menu or the MODIFY Sub-Menu.       
                                       
If you are ADDING items, select        
       M (Material Coded Items)        
       L (Labor Group Hours)           
       S (Special Items)               
to add to the quotation. After adding  
each type of item, press F10 to return 
to the ADD Sub-Menu. "E" = save quote. 
                                       
If you are MODIFYING items, select     
       T (Text Description)            
       M (Material Coded Items)        
       L (Labor Group Hours)           
  or   S (Special Items)               
                                       
For each selection, you will see the   
first item. You can browse through the 
other items of the same type by        
pressing the PgDn and PgUp keys.       
                                       
Change any field as desired. When      
finished, press F10 while on the       
quantity field to return to the Modify 
Sub-Menu.                              
          Print A Quote File           
                                       
Select Main Menu Option 4.             
                                       
You will be asked if you wish Quote    
(marked up prices) or Material (raw)   
prices. Enter Q or M.                  
                                       
The first time you run the QUOTE       
program, you will be asked 9 one-time- 
only questions. The answers will be    
saved to a disk file named QUOTE.CFG.  
If you wish to reconfigure the QUOTE   
program, run the QUOTE program and     
select Main Menu option 7. This will   
allow you to change the default values.
                                       
1 - Enter Your Company Name - to be    
    printed at the top of the Quote.   
    Example - JONES CASTING COMPANY    
                                       
2 - Enter The Title - to appear to the 
    right of Your Company Name.        
    Example -  BID SPEC QUOTATION      
                                       
3 - Enter The Sales Tax - If 4%, enter 
    4 - If no sales tax press Return.  
                                       
4 - Enter Overhead Rate - If 20.5%,    
    enter 20.5. See manual page 17.    
                                       
5 - Enter Federal Tax Rate - If 45%,   
    enter 45. See manual page 18.      
                                       
6 - Enter Default Return On Sale Rate. 
    This is YOUR desired profit rate.  
    If you wish to make 14.3% after    
    tax, enter 14.3. This value will   
    be used in those cases where a     
    quote item has no ROS code.        
       Deleating A Quote File          
                                       
Select Main Menu option 5. Enter the   
desired file name or highlight with    
the arrow keys and press Return. You   
will be asked if you wish to delete    
the file. If you answer "Y", the file  
will be removed from the data disk.    
         Copying The Quote             
                                       
You discover that you wish to prepare  
a complex quote very similar to an     
existing quote. Exit the QUOTE program 
and use the DOS copy command to create 
a copy of the existing quote file,     
but, with a different file name. From  
the DOS promt (shown as A> in this     
example) enter:                        
                                       
    A>COPY oldname.QUO newname.QUO     
      Are You Done Adding?             
                                       
You have been adding items or labor    
groups. When asked for the next        
quantity, you just either pressed F10  
or Return. If you answer "N", you can  
add more items. If you press Return or 
"Y" you will see the ADD Sub-Menu.     
      Do You Wish To Delete?           
                                       
In the Modify mode, you have browsed to
an item and have pressed hthe F9 key.  
If you do wish to delete the item you  
must press "Y". Any other key will     
cancel the deletition of the item.     
       File Already Exists             
                                       
In the process of creating a NEW quote 
you just entered the name of a file    
already on the disk. Take your choice. 
       Do You Wish To Abort?           
                                       
You just pressed the Esc key from the  
ADD or MODIFY Sub-Menu. If you answer  
"Y", you will be returned to the       
program Main Menu WITHOUT saving any   
of the changes to the quotetation.     
   Do You Wish To Delete The Quote?    
                                       
You have selected Menu option 5, you   
have selected the file to delete, and  
you now have a chance to change your   
mind. You MUST enter Y to delete the   
file from the disk.                    
  Manage The Random Access Data Base   
                                       
From the QUOTE program, select Main    
Main Menu option 6. If you desire, you 
can run the data base management       
program from the DOS prompt by entering
DBMANAGE.                              
                                       
Option 1 of the DBMANAGE program will  
allow you to Add, Modify or Delete the 
Material Code, Supplier Code, Labor    
Rate and Return-On-Sale (ROS) masters. 
                                       
Since the DBMANAGE program has no help 
screens, it is suggested that you read 
Section 3 of the instruction manual.   
       Default Quote File Drive        
                                       
As you create quotations with this     
program, they will be saved to disk    
files. It is recommended that you NOT  
save the quote files to drive "A".     
                                       
If you have a 2 drive PC, you should   
enter "B". If you have a hard disk or  
Local Area Network, press the space bar
or enter the hard disk drive letter.   
     Color Graphics Adapter Card       
                                       
If you have a Color Graphics Adapter   
card in your PC, enter "Y". If you have
a Monochrome adapter (even if it will  
display graphics with some software),  
enter "N".                             
                                       
Even if you do not have a color monitor
but, do have a Color Graphics Adapter  
card, enter "Y".                       
            Color Monitor              
                                       
If you have a Color monitor, enter "Y".
     Program & Printing Defaults       
                                       
Select option 7 from the Main Menu. You
will be able to change the data file   
drive, color options and the printing  
options.                               
                                       
It is VERY important that you read and 
understand the printing mathematical   
relationships covered in Section 10.3  
of the PDS*QUOTE manual. If your quotes
are understated or overstated, it is   
because you did not provide the proper 
printing defaults.                     
