CONTENTS:
     Summary
     Installation
     Configuring OfficeView
     Removing  OfficeView
     Software Support

---------------------------------
Summary

OfficeView for Windows is a program that makes it possible to
know the comings and goings of employees at the glance of a
screen.    Your receptionist can give rapid, well-informed
responses to clients  and phone calls. Messages can be passed
between users, too.  Easy to  use and install, this tool can
improve the efficiency of your office  and help you give a
proficient, well-organized service to your clients. 
Requires: Windows 3.1 or higher, color display and file sharing
by a file server or peer to peer.

Developer: Len Phillips

---------------------------------
Installation

Disk Space Requirements 

The common network directory should have four megs of free
disk space.   This allows for over three megabytes of spare
room to hold messages.   For the client workstations, you will
need two kilobytes of disk space  if you are running on a
dedicated Server.  Otherwise, 500 kilobytes of  disk space will
be required on the workstations to store local copies  of the
program files.  

Installing OfficeView

If you receive OfficeView in a compressed format, i.e., from
the  Internet or a CD library, you will receive all the
OfficeView files  as a single file. If the file name ends in
".exe", it is a  self-extracting program that will decompress the
files and run the  Setup program automatically. If the file name
ends in ".zip.", you  will require a program to decompress the
files, e.g., WinZip.  Both  ".exe" and ".zip" filenames are
available from our website:  
http://www.capitalnet.com/~phillips/ 

If you are installing the program on more than one workstation,
then  one copy of the program and database files must be
installed on the  shared directory. This directory can be located
on a Server or shared  on a peer-to-peer LAN, such as
Microsoft Networks or Lantastic.  Installing on a Server is
preferable, if possible.  All users should  be given read, write,
delete and create privileges in the shared  directory.

Installing the Files on the Server:
 
First, install the OfficeView files on the common network
directory.  From any workstation, click on the File menu of
your Windows Program Manager, and select Run  (Windows
95 uses Start/Run). Type the name of the compressed
OfficeView  file or the appropriate Setup program (setup.exe
for 16-bit or  setup32.exe for 32-bit) and click OK. For the
self-extracting program,  click the Setup button. Select
Network Install, then Server, and follow  the screen
instructions. The OfficeView Setup program installs within 
seconds.

Next, run OfficeView and add all the groups and their
associated employee names before setting up any other
workstations.

Running OfficeView from the Server:
(not recommended for peer networks)

Running OfficeView from your server allows all workstations
to run from  a single copy of the main program.

At each workstation, assign (map) a drive letter to the common
network  directory and be sure to enable the option to
automatically reconnect  when Windows starts up. From the
common network directory, run the  Setup program to set up
the workstations. Select Network Install, then  Workstation.
When prompted for the directory location, enter the 
workstation path to the common network directory. 

 
Running OfficeView from a Local Hard Drive
(for peer networks or congested LANs):

At each workstation, assign (map) a drive letter to the common
network  directory and be sure to enable the option to
automatically reconnect  when Windows starts up. From the
common network directory, run the  Setup program to set up
the client workstations. Select Single Install.  When prompted
for the "Copy to" directory, accept the default of  C:\OView. At
this point, the workstation is working in isolation.  To enable
communication with other users, OfficeView needs the
location  of the common OfficeView database. To do this, run
OfficeView using the newly created Program Manager group
(Windows 96/NT 4.0 use  Start/Programs/OfficeView menu)
and click File/Set DB Path. Enter the  workstation path to the
common network directory. At this stage, any  names in the
central database will display. As an additional test, send  a
message to another user and confirm that it arrives.

Running OfficeView Standalone:
 
To run OfficeView on a single workstation, click on the File
menu of  your Windows Program Manager, and select Run
(Windows 95 uses Start/Run). Type the name of the
compressed OfficeView file or the appropriate  Setup program
(setup.exe for 16-bit or setup32.exe for 32-bit) and  click OK.
For the self-extracting program, click the Setup button.  Select
Single Install and Enter when the suggested "copy to" directory
appears. This procedure creates a Program group or Windows
96/NT 4.0   Start/Programs/OfficeView menu that can be used
to run OfficeView. 

Note:
Both the 16- and 32-bit versions of OfficeView are designed to
run  concurrently using the same database. Therefore, in a
mixed operating  system environment, 32-bit workstations
aren't required to use 16-bit  software. 

If you are upgrading OfficeView from the 10/30 names size to
the  300/1000 names size or from 16-bits to 32-bits, you must
re-run the  Setup program at each client workstation. 


---------------------------------
Configuring OfficeView

OfficeView has a security system (password) to control access
to use the following commands: Add Name, Remove Name, 
My
Name, Change Password, Add New Group, Rename Group and
Delete Group and to control access to make changes to the
Employee Information screens for all employees.  To allow
access to make these changes, the Administrator(s) need only
click on File/Admin Mode and enter a password.  To return to
the normal mode of operation, click on File/User Mode.  

Note:
The unregistered  versions of OfficeView start up in
administration mode so that  all commands are easily available
for evaluation.

To change the admin password (initially="abc"), click on
File/Change Password and enter the current password once,
and  the new password twice.   The program will confirm that a
new password has been  accepted. Passwords must consist of
letters only.

Adding Groups, Names, and Information in the Employee
Information Screen:

When you add groups (300/1000 name version only), switch to
Admin mode by clicking on File/Admin Mode.  Enter the
password (initially= "abc").  Type Ctrl+N and the name.

To populate the board with user names, switch to Admin mode
by  clicking on File/Admin Mode.  Enter the password
(initially="abc").   Type Ctrl-N and the name. 

You can enter information into the Employee Information
screen by  clicking on the name and selecting Information.
Employees may  prefer entering this information themselves
after you identify  their name at their own workstation.

Identifying Names With Workstations:

The program must identify names with workstations so that
users can  read their messages and make changes to the
Employee Information  screen at their workstations. To do this,
at the workstation, after  a new name is added, click on the
name to be associated with that  workstation and select My
Name from the pop-up menu. The name will  appear in the top
title bar. Messages can only be read at  workstations with the
corresponding name in the title bar. This  procedure need never
be repeated, unless a new user operates at that  computer.

---------------------------------
Removing OfficeView

The following explains how to completely remove the main
copy of OfficeView (do all four steps) and the LAN
Workstation copies (do  the first two steps only):

Delete:
1) OfficeView group and OfficeView icon from the Program
Manager. 2) OVlocal.ini from the main windows directory
(usually c:\windows). 3) all files in the OfficeView directory (
default directory c:\OView ). 4) OfficeView directory.

--------------------------------- 
Software Support

A software support page is available on our web site at
http://www.capitalnet.com/~phillips. In addition, e-mail
software  support is available at officeview@ottawa.com or 
phillips@capitalnet.com.


15 Feb 97