This addendum documents the progam modifications made from version 1.9 to version 2.05 of In-Touch. Updates 2.0 to 2.05 - Bug in Export function corrected - Import function field count display problem corrected - Update parameter problem in print screens corrected - Added option for export of field header the file field names will be used as the first entry in the exported file to assist in the identification of the fields - Drag and Drop option available (Magic 4 or MultiTos) a IOF file on the desktop can be slected and dragged onto the index or view screens and will automatically be loaded General Updates 1.9 to 2.0 Index The index view has been changed to provide quick button access to new Sort and Category functions. Selecting the Category button will provide a menu pop up of all the assigned file categories. Clicking on the category name will update the index view with all records in the file that have the category set. Selecting the Sort button will provide a menu pop up of all the assigned file fields, with the current sort field highlighted. Clicking on a field name will sort the current index view based on the selected field (i.e. whatever records are being displayed in the index). If you need the entire file sorted, use the "Display All" menu (or key Space Bar). The sort field will be used in the index view until a new sort is selected. Pressing a single key "a-z" will display the records which have the first field beginning with the letter. For example, sorting on City and pressing "h" will display all records which have the City field starting with "h". The sort default for "last name" is used each time the program is run. Dialog Editing The dialog editor has been greatly enhanced from the standard editor. Any window based dialog uses the new features and most of the nonüwindow based dialogs still use the standard editor. The new features allow clipboard based copying, cutting, and pasting of the fields. This allows easy manipulation of the fields within the dialog itself, between other In-Touch dialogs and also between other programs which use the clipboard. With any of these windows, the menu bar changes to limit the access to the desktop. This allows access to desk accessories or to switch programs when working in a multitasking environment. Other multitasking programs will also continue to run in the background when using these windows. The following are the key functions used to manipulate the fields. Alt C Copy Alt X Cut Alt V Paste Alt A Paste After Text Alt B Paste Before Text Undo Undo last function To select the field use the Tab key or Up/Down arrow or mouse to move the cursor to the field. The key function is used on the field that is currently selected. The length of the pasted string will be limited to the available length of the field. You can also open a new program or desk accessory and copy and paste the value between the programs by click the mouse on the program window to bring it to the top and positioning the mouse to select the required text. Window Hiding Iconization of opened windows is now available on enhanced operating system such as Geneva and window hiding is now available under MagiC. Categories A new Category menu is available under File. This is now the only access to manipulate the category names use in the file. The enhanced dialog editor can be used to manipulate the names. The category edit and search screens do not allow editing of the names, and are strictly used to selecting the categories. When creating a New file a dialog will ask if all the categories should be cleared otherwise the new file will use the categories of the previously opened file. New Records The new record function now can be used to bulk create records without having to return to the index view. Once a record has been completed, the Next button will store the record and clear the fields for inputing a new record. When all the records have been inputed, click the Index button to return. Edit Record A "Cancel" button is now available if there are no changes to be made to the edited record. Test Print A test print control feature is now available in the Printer menu of Prefs. This allows you to limit the print test used for envelopes, labels, address books, etc. to a maximum numbe of records. This is useful if you have a slow printer and are not interested in a full page to confirm the layout. You can set the full page test if desired. This setting is stored with the preferences. Printing Additional standard and custom envelope, label, and address book configurations are available. The selection dialog will highlight the current selection on the top of the list. Using the scoll bar or arrows will move the list. Clicking once on the selection will display the details of the configuration on the bottom of the dialog. Clicking a highlighted name will select the configuration and close the selection dialog and update the configuration selection. Calendar The calendar events can now be moved and copied with a drag and drop feature. Selecting and dragging the event date field will move the date, while dragging a event name will create a copy of the event for the new date. Using either the month or full list view, hold the left mouse on event date or the event name will highlight the selection. Continuing to hold the mouse button, drag the selection over the new date on the calendar and release the mouse. A dialog will confirm the new date that you have dropped the selection and whether it was a move or copy operation. Click the OK button if correct, and the event list will be updated with the new or updated event on the top of the list. Tips Use categories to filter out the index to the record types that you are interested in viewing or printing. If there are no records "selected" then the entire index view is manipulated as a group. To easily create these categories groups, use the following process. 1. On each index page use the mouse and left shift key to select multiple record names. 2. After all selections are made on a page use Control M to mark the records. 3. Do steps 1 and 2 for each index page. 4. After all records have been marked use Alt Space bar to display only the marked records. 5. Press Control K to open the category dialog, which should show "Multiple Seletions". 6. Use the mouse to set all the category(s) that are associated with the marked group. 7. Press Ok to complete the operation. 8. Use the Category button to confirm if there are any other unmarked records that should be set. 9. If there are any, select these records and use the category feature with the "Clear" setting. Use the fields to define any information you need to capture and access quickly. You can create one very large file and use the categories to group the data or create different files for significant groups. Such file groups could be personal names, business contacts, home inventory, CD collection, membership lists, things to do, dates of interest, etc. Each file stores its own field and category names which can be use to sort and search the information.