ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º º º º º º º M A S S W O R K O R D E R S º º º º (Management Activity Software System for Work Orders & Inventory) º º º º O P E R A T I O N S M A N U A L º º º º F O R S H A R E W A R E A P P L I C A T I O N S º º º º º º º º º º * * * * * * * º º * * * * * * * * * * º º * * * * * * * * º º * * * * * * * * º º * ** * * * * * * * * º º * * * * * * * * º º * * * * * * * * * * º º ±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±± º º ²²²²²²²²²²²²²²²²²²²VERSION 20²²²²²²²²²²²²²²²²²²²² º º ±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±±± º º º º º º º º º º º º Developed by: º º º º George J. Reed º º º º º º REED CONSULTING SERVICES º º R.R. 4 Box 105 º º Hollidaysburg, PA 16648 º º º º º º (814) 695-6828 º º º º º º º º (Copyright @ 1985 - 1994 by George J. Reed) º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ >>> N O T I C E <<< --------------------- This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware prin- ciple works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 USA, FAX 616-788-2765 or send a Compuserve message via CompuServe Mail to ASP Ombudsman 70007,3536. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º MASS WORK ORDERS OPERATIONS MANUAL º ÈÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍͼ º FOR SHAREWARE DISK º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ INITIAL SETUP & INSTALLATION ---------------------------- MASS must be run from a hard disk on a computer system with at least 640k of RAM. The printer should be a dot matrix or laser printer with standard Epson or Hewlett Packard printer code acceptance. (Refer to your printer manual for dip switch settings that can make your printer compatible with one of these two standards.) The program was designed to run on a color monitor, but it should also work on most monochrome monitors that are driven by a hercules graphics card. You will need about 1 MB of free space on your hard drive to initially install MASS, however, depending on the number of work orders and inventory items that you enter into the program will ultimately determine how much hard drive space you will actually need to run MASS on your computer. Also, as you will learn, MASS makes a new set of data files each year when you do the yearly closeout. This takes up additional space, but you'll find this is a valuable tool in tracking yearly transactions and for providing an alternate backup to the ones you will be making on floppy disks. Before you actually install MASS on to your computer's hard drive, you should first make a back-up copy that can be used as your "working copy" by using the DOS diskcopy command. (You can also use the original set disk to make copies for friends then later on.) Second, using your working copy of MASS, Version 20, put the disk into a floppy drive, then at the drive's DOS prompt type INSTALL C: (or D:) and press the Enter (Return) key. This will place the program into a subdirectory called MASS20 on your hard drive (the C: or D: drive). Note: If you want to install MASS Version 20 on another hard drive (other than the C: or D: drive), the install batch file will not work. Instead you can simply make a directory on the drive you want MASS placed and copy the files from your installation disk using the DOS "copy *.*" command into that subdirectory. The only thing you'll be missing is the MASS batch file to start MASS Version 20 from the C: drive. Refer to your DOS manual on how to make one of these. STARTING THE PROGRAM -------------------- At the C> prompt, simply type MASS and press the Enter key. The data files are empty so you must enter a few work sheets before any of the reports will work for you. Once you've entered 2 or 3 records, you should go into the U)tilities menu and select F to "fix" or run the recover data option. This will double check your data files and create the index files you will need later on to allow other portions of the program to function properly. Page 1 of 5 ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º MASS WORK ORDERS OPERATIONS MANUAL º ÈÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍͼ º FOR SHAREWARE DISK º ÈÍÍÍÍÍËÍÍÍÍÍÍÍÍËÍÍÍÍͼ º Cont'd º ÈÍÍÍÍÍÍÍͼ STARTING THE PROGRAM (Cont'd) ----------------------------- The index files should then update automatically, but should you ever find that the program isn't locating data that you KNOW you have entered, then you should run the F (fix) option again to clean up your data files and rebuild your indeces. COMPANY INFORMATION ------------------- If this is the first time that you've loaded the program it will display the Shareware message screen and then ask you information about your company or business, such as: 1. Your company's name, address and phone number. 2. A comment to appear with your company's address. 3. A slogan about your business if you have one. 4. Selection for a safety message to appear on work orders. 5. Selection of standard size or half page work orders. 6. Whether the inventory program is linked with work orders. 7. The type of printer you will be using (dot-matrix/laser). Don't worry if you make a mistake entering this information, since it can be edited later in the Utility Programs. In fact, you should go into the edit routine to tell the program to STOP displaying the Shareware message! Once the program starts, it will ask you if the system date is correct. It is important to ensure that it is, since much of the data (such as work order initiation or completion) is date dependent. PROGRAM OPERATION ----------------- The `Main Menu' has seven different selections to choose from: ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ O)rder I)inventory W)ork R)eports U)tilities Y)early Q)uit ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ In general, the O)rder selection allows you to enter work requests you receive from other departments. I)nventory allows you to enter, edit and print reports on your parts inventory. W)ork allows you to enter data on how the work order was completed, including obtaining information from inventory if it is "linked" with work orders. R)eports is general work information, letters and labels, and progress bar charts. U)tilities allows you to backup and restore your data Page 2 of 5 ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º MASS WORK ORDERS OPERATIONS MANUAL º ÈÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍͼ º FOR SHAREWARE DISK º ÈÍÍÍÍÍËÍÍÍÍÍÍÍÍËÍÍÍÍͼ º Cont'd º ÈÍÍÍÍÍÍÍͼ PROGRAM OPERATION (Cont'd) -------------------------- files, provides you a fix data files routine, work order and building editing and purging (deleting) routines, a way to change your program settings such as the next work order number (the system then automati- cally updates the number sequentially) and the file generation number, and a program for editing your company information. Y)early is the routine you must run at the end of each year to prepare your data files for the next year's transactions. And finally, Q)uit is what it appears to be. It stops the program, closes the databases, and takes you back to DOS. You can either press the letter of the selection you want to go to, such as "I" or "i" to go into the inventory programs, or you can use the left and right arrow keys to move to the selection of your choice and then press Enter (Return) to execute that option. The program relies on four fields of data to interrelate the data- bases and to find the appropriate records. These are; the work order number, the account number (which the work is charged to), the building name (where the work is performed), the department name (for whom the work is being performed), and a combination department number/stock number which you must enter for each inventory item your business maintains. Three of the fields are your responsibility to enter correctly or exactly the same, otherwise information will not be grouped together properly. For example, when you enter a building name, it should always be the same. Entries of "Warehouse #1" and "Warehouse 1" will result in two separate records even though they are the same building. Since no one is perfect, the editing routines in the U)tility programs are provided to allow you to correct your mistakes. Also, the installation batch files as well as the backup and restore programs in the U)tilities portion of the program assume that you are using the "A/B" and "C/D" drives of your computer. You can install the program manually by copying the files into a "MASS20" subdirectory that you make on the "E" drive for example and do a manual backup and restore, but if you want the program modified for your machine, I can of course do it for you (for a fee), just write. Well, that's about all I can help you with since the only way to really learn about the program is to USE it. So give it a try and remember, if you goof up, there are a couple routines in the U)tilities section to 1 - edit your mistakes, 2 - purge your mistakes, or 3 - empty data files to start over again. ---------------------------------[END]----------------------------------- Page 3 of 5 ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º MASS WORK ORDERS OPERATIONS MANUAL º ÈÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍͼ º FOR SHAREWARE DISK º ÈÍÍÍÍÍËÍÍÍÍÍÍÍÍËÍÍÍÍͼ º Cont'd º ÈÍÍÍÍÍÍÍͼ TECHNICAL SUPPORT ----------------- MASS Work Orders is a shareware product. You may freely copy this pro- gram and pass it on to friends or associates for their evaluation. If you can use the program to satisfy a business need and would like to know when updates may become available, send a registration fee of $35.00 to: Reed Consulting Services Telephone Support: Attn: George J. Reed RR 4 Box 105 (Currently not available) Hollidaysburg, PA 16648 There's no support for non-registered users. ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ Written inquiries will be answered as time permits. Suggestions for improvement are openly welcomed. Notice: You are licensed to use the Shareware version of MASS Work Orders for a trial period not to exceed one month. You must register the program if you continue to use it after this time. ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ ³ ³ MASS Version 20 is the property of: ³ _______ ³ ³ ____|__ | (R) ³ George J. Reed ³ --| | |----------------- ³ ³ | ____|__ | Association of ³ REED CONSULTING SERVICES ³ | | |_| Shareware ³ R.R. 4 Box 105 ³ |__| o | Professionals ³ Hollidaysburg, PA 16648 ³ -----| | |------------------- ³ ³ |___|___| MEMBER ³ (814) 695-6828 ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ To register your copy: $ 35.00 ³ ³ To receive further documentation: (Not available)³ ³ To purchase the source code: $ 150.00+ ³ ³ To obtain custom modifications: $ 50.00/hr* ³ ³ + $15.00 shipping fee * $100.00 minimum ³ ³ (PA residents add 6% sales tax) ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Page 4 of 5 ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º MASS WORK ORDERS OPERATIONS MANUAL º ÈÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍͼ º FOR SHAREWARE DISK º ÈÍÍÍÍÍËÍÍÍÍÍÍÍÍËÍÍÍÍͼ º Cont'd º ÈÍÍÍÍÍÍÍͼ DISCLAIMER - AGREEMENT ---------------------- Users of "MASS Work Orders" must accept this disclaimer of warranty: "MASS Work Orders is supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or conse- quential, which may result from the use of MASS Work Orders." MASS Work Orders is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using MASS Work Orders and continue to use MASS Work Orders after a reasonable trial period, you must make the registration payment to Reed Consulting Services. The regi- stration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. Commercial users of MASS Work Orders must register and pay for their copies of MASS Work Orders within 30 days of first use or their license is withdrawn. Anyone distributing MASS Work Orders for any kind of remuneration must first contact Reed Consulting Services in writing for authorization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering MASS Work Orders immediately. (However, Reed Consulting Services must still be advised so that the distributor can be kept up-to-date with the latest version of MASS Work Orders.) You are encouraged to pass a copy of MASS Work Orders along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will be notified when updates become available. Page 5 of 5